210517 Council Planning MIN 1
The Corporation of the Town of Tillsonburg
Council Planning Meeting
MINUTES
Monday, May 17, 2021
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Eric Gilbert, Senior Planner
Amelia Jaggard, Deputy Clerk
Regrets: Carlos Reyes, Director of Operations and Development
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution # 2021-236
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council Planning meeting of May 17, 2021, be
approved.
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Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Planning Minutes of Previous Meeting
Resolution # 2021-237
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council Planning meeting held on April 19, 2021, be approved.
Carried
5. Public Meetings
Resolution # 2021-238
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance at 4:32 p.m.
Carried
5.1 Application for Minor Variance Supplementary Report A05-21
(Wrenmark Limited)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. This application was deferred from
the April 19, 2021 Council Planning meeting. Public notice was
recirculated. Staff recommend approval of the application.
Opportunity was provided for comments and questions from Council.
It was asked what the purpose is of the 12.5 meter distance requirement
between multiple unit dwellings on one lot. Staff noted this was included
when the policy was approved in 2008. This relief has been granted as
recently as January 2021. Staff suggested this is a requirement that the
Town could consider removing in a future housekeeping update.
Staff confirmed that if this application is not approved the owner can build
a different design with eight units.
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The agents, Pablo Willis and Matt May, were in attendance to provide
support for the application.
Mr. Willis indicated the agents offered to meet with individuals who wished
to discuss their concerns. Mr. Willis noted that the land is private property
and that there has been illegal parking happening. If the application is not
approved the owner intends to build eight unit townhouses; this design will
require more trees to be removed and will leave less greenspace. This
design will also result in higher rental costs compared to the ten unit
design included in this application. Mr. Willis shared the site plans for the
proposed design and the alternate design should the application not be
approved.
Mr. Willis confirmed the proposed ten unit design includes two bedroom
units that are approximately 998 square feet. The amount of parking is the
same for both the eight unit design and the ten unit design.
No members of the public appeared before Council in support of the
application.
Kristopher Witta, 21 Wren Court, Tillsonburg, appeared before Council in
opposition to the application. Mr. Witta indicated the owner did send a
letter to himself and others offering an opportunity to present any feedback
to the owners regarding the development. Mr. Witta indicated himself and
other residents of Wren Court, are opposed to a building being built and
noted concerns regarding loss of greenspace, road safety and emergency
vehicle access. Mr. Witta's wife Marcia, appeared before Council in
opposition to the application.
Deputy Mayor Beres joined the meeting at 5:17 p.m.
Maggie Westlake, 15 Wren Court, Tillsonburg, appeared before Council in
opposition to the application. Ms. Westlake noted her concerns regarding
road safety and potential loss of greenspace.
Doug Shwaluk, 11 Wren Court, Tillsonburg, appeared before Council in
opposition to the application. Mr. Shwaluk noted his concerns regarding
emergency vehicle access and road safety.
No other members of the public appeared in opposition to the application.
Staff confirmed the Rolling Meadows development met the 5% parkland
dedication requirement.
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Staff confirmed the subject lands were severed in 1970 when the other
lots within the Rolling Meadows development were created. Staff shared
the site plan for the Rolling Meadows development.
Staff to confirm if there are plans for sidewalks at Wren Court.
Resolution # 2021-239
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Committee of Adjustment approve Application File A05/21 submitted
by Wrenmark Limited, for lands described as Lot 135, Plan M-16, Town of
Tillsonburg, as it relates to:
1. Relief from Section 9.2 - RM Zone Provisions – Exterior Side Yard, to reduce
the minimum required exterior side yard width from 7.5 m (24.6 ft) to 6.42 m (21
ft);
2. Relief from Section 5.24.3 - Table 5.24.3 - Location and Setback
Requirements for Parking Areas, to permit parking in the front yard and exterior
side yard, in lieu of the rear yard or interior side yard, to facilitate the construction
of two 2-storey multiple unit dwellings;
3. Relief from Section 9.2.1- Distance Between Multiple Unit Dwellings on One
Lot, to reduce the minimum distance between the exterior walls of two multiple
unit dwellings from 12.5 m (41 ft) to 3.6 m (11.8 ft).
Councillor Rosehart called for a recorded vote.
Councillor Rosehart - No
Deputy Mayor Beres - No
Councillor Esseltine - No
Councillor Gilvesy - No
Councillor Luciani - No
Mayor Molnar - No
Councillor Parker - No
Defeated.
5.2 Application for Minor Variance A09-21 (2385667 Ontario Limited)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
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Staff noted the requested relief only applies to northeast corner of lot.
Staff confirmed the Town's Zoning By-Law requires two parking spaces
per dwelling and sets the depth requirement.
Negar Javaherian, agent, was in attendance to provide support for the
application.
No members of the public appeared before Council either in support of or
opposition to the application.
Resolution # 2021-240
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the Committee of Adjustment approve Application File A09-21, submitted
by 2385667 Ontario Limited, for lands described as Lot 42, Draft Plan SB 18-02-
7, Town of Tillsonburg, as it relates to:
1. Relief of Section 7.2, R2 Zone Provisions – Front Yard, Minimum Depth, to
decrease the minimum required front yard depth from 6.0 m (19.7 ft) to 4.39 m
(14.4 ft), to facilitate the construction of a single detached dwelling.
Subject to the following conditions:
a) The applicant shall obtain a building permit for the proposed single detached
dwelling within one year of the date of the Committee’s Decision.
b) That the proposed relief shall only apply upon registration of Draft Plan of
Subdivision SB 18-02-7.
Carried
5.3 Application for Minor Variance A10-21 (E & E McLaughlin Limited)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council either in support of or
opposition to the application.
Resolution # 2021-241
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT the Committee of Adjustment approve Application File A10-21, submitted
by E & E McLaughlin Limited, for lands described as Lot 2, Plan 41M-205, Town
of Tillsonburg, as it relates to:
1. Relief from Table 7.2 – R2 Zone Provisions, to reduce the minimum required
lot depth from 30 m (98.4 ft) to 26.5 m (86.9 ft), to facilitate the construction of a
future single detached dwelling.
Subject to the applicant obtaining a building permit for the proposed single
detached dwelling within one year of the date of the Committee’s Decision.
Carried
5.4 Application for Minor Variance A11-21 (Dalm Construction Limited)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
Hayden Diamond, Dalm Construction Limited, was in attendance to
provide support for the application.
No members of the public appeared before Council either in support of or
opposition to the application.
Resolution # 2021-242
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Committee of Adjustment approve Application File A11-21, submitted
by Dalm Construction Limited, for lands described as Lot 1, Plan 41M-218, in the
Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 - R1 Zone Provisions, to increase the maximum
permitted lot coverage from 35% to 38%, to facilitate the construction of a single
detached dwelling on the subject lands.
Subject to the applicants obtaining a building permit for the proposed single
detached dwelling within one year of the date of the Committee’s Decision.
Carried
Resolution # 2021-243
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT Council move out of the Committee of Adjustment and move back into
regular Council session at 6:18 p.m.
Carried
6. Planning Reports
6.1 Application for Consent and Minor Variance B21-07-7; A21-02-7
(Andrew Leliveld and Meagan Nicolson)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-244
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council advise the Oxford County Land Division Committee that the Town
supports Minor Variance Application A21-02-7 submitted by Andrew Leliveld and
Meagan Nicolson for lands described as Lot 9, Plan 500, in the Town of
Tillsonburg, as it relates to:
1. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions, to reduce the
minimum lot depth from 30 m (98.4 ft) to 22.8 m (74.8 ft) for the lots to be
severed and retained;
2. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions, to reduce the
minimum required rear yard depth from 7.5 m (24.6 ft) to 5.0 m (16.4 ft) for the lot
to be retained;
AND FURTHER THAT Council advise the Oxford County Land Division
Committee that the Town supports the proposal to sever the subject property,
subject to the conditions contained in Oxford County Staff Report CP 2021-141.
Carried
7. New Business
8. Motions/Notice of Motions
9. By-Laws
10. Confirm Proceedings By-law
Resolution # 2021-245
Moved By: Councillor Parker
Seconded By: Councillor Luciani
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THAT By-Law 2021-056, to Confirm the Proceedings of the Council Planning meeting
held on May 17, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
11. Adjournment
Resolution # 2021-246
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council Planning meeting of May 17, 2021 be adjourned at 6:23 p.m.
Carried