210525 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, May 25, 2021
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Closed Session (5:00 p.m.)
Resolution # 2021-247
Moved By: Councillor Parker
Seconded By: Councillor Luciani
2
THAT Council move into Closed Session to consider a proposed or pending acquisition
or disposition of land by the municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board;
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-248
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of May 25, 2021, be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-249
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the minutes of the Council meeting held on May 10, 2021, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
3
10. Delegations
10.1 Joan Weston Re: Kinsmen Pedestrian Bridge History
Joan Weston appeared before Council to provide an overview of the
Kinsmen Pedestrian Bridge history.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-250
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the delegation from Joan Weston regarding the Kinsmen Pedestrian
Bridge history be received as information.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
Director of Recreation, Culture and Parks provided an update regarding
recreational activities and human services that will resume in Step 1 of Ontario's
reopening plan.
Staff noted that the assembly of the Lake Lisgar Waterpark waterslide will begin
on June 7. The pool will be open on Father's Day weekend and the waterslide
should be open soon after.
Mayor Molnar provided a local update and shared a message from Tillsonburg
District Memorial Hospital leadership.
Councillor Gilvesy asked the Mayor to seek clarification on the Step 1 of
Ontario's reopening plan regarding restrictions on outdoor dining of up to four
people per table and if there is an exception for families of over four people.
13. Information Items
14. Quarterly Reports
14.1 FIN 21-13 2021 First Quarter Consolidated Financial Results
Resolution # 2021-251
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report FIN 21-13 2021 First Quarter Consolidated
Financial results as information.
4
Carried
14.2 FIN 21-14 2021 First Quarter Corporate Services Results
14.3 EDM 21-18 2021 First Quarter Economic Development and Marketing
Results
14.4 FRS 21-05 2021 First Quarter Fire Services Results
14.5 OPD 21-22 2021 First Quarter Operations and Development Results
14.6 OPD 21-21 2021 First Quarter Building, Planning, By-Law Services
Results
14.7 RCP 21-13 2021 First Quarter Recreation, Culture and Parks Results
Staff noted that Health Club memberships are currently suspended and
that a refund or restart program will be utilized when the program can
return.
Clarity was sought regarding what is included in the airport revenue user
charges. Staff confirmed that fuel sales are included in the revenue user
charges.
The Town is awaiting a transfer payment from the Province which is why
there is a variance for transit.
Resolution # 2021-252
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the 2021 First Quarter Department Results, as
information.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.1.1 CAO 21-06 Affordable Housing Committee and Boundary
Adjustment Committee Appointments
Resolution # 2021-253
Moved By: Councillor Parker
Seconded By: Councillor Luciani
5
THAT the following individuals be appointed to the Affordable Housing
Committee of Council: Elyse Pelland, Gary Green, Lisa Lanthier
(Manager of Human Services, Oxford County), Rebecca Smith (Manager
of Housing Development, Oxford County), Collette Takacs, (EDAC
Representative), Suzanne Renken (EDAC Representative) and Cedric
Tomico (EDAC Representative);
AND THAT the following individuals be appointed to the Boundary
Adjustment Committee of Council: Samantha Hamilton, Andrew Burns
(EDAC Representative), Cedric Tomico (EDAC Representative) and
Jesse Goossens (EDAC Representative).
Carried
15.2 Corporate Services
15.2.1 CS 21-19 Committee Appointment
Katie Benko, Steve Cluett and Karen Clipson are recommended for
appointment to the Tillsonburg Dog Park Advisory Committee and
Christian Devlin is recommended for appointment to the Tillsonburg
Recreation and Sport Advisory Committee.
Resolution # 2021-254
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT a By-Law to amend By-Law 4247 Schedule A to appoint Katie
Benko, Steve Cluett, Karen Clipson and Christian Devlin to Town
Advisory Committees be brought forward for Council’s consideration.
Carried
15.3 Economic Development
15.3.1 EDM 21-17 Offer to Purchase - Lot 3, Van Norman Innovation
Park
Staff noted that construction at the VIP should commence by the
end of the summer.
Resolution # 2021-255
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives report EDM 21-17 Offer to Purchase – Lot 3, Van
Norman Innovation Park;
6
AND THAT a By-Law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with 1677123
Ontario Inc for the property described part of Lot 3 in the Van Norman
Innovation Park and to be described by a new reference plan.
Carried
15.4 Finance
15.4.1 FIN 21-15 2021 Budgetary Estimates and Final Tax Rates
Resolution # 2021-256
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 21-15 2021 Budgetary Estimates and
Tax Rates;
AND THAT the Final Tax Levy By-Law to provide for the adoption of
budgetary estimates, tax rates, installment due dates and to further
provide for penalty and interest on default of payment thereof for 2021 be
brought forward for Council consideration.
Carried
15.5 Fire and Emergency Services
15.6 Operations and Development
15.6.1 OPD 21-23 Rolling Meadows Phase 2
Staff noted that phase 2 will be completed in 2021. Staff confirmed
the total municipal portion of the project.
Resolution # 2021-257
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receives report OPS 21-23, RFT 2021-006 Rolling
Meadows Phase 2 Award Report as information;
AND THAT Council awards Tender RFT 2021-006 to Euro Ex
Construction of Woodstock, ON at a cost of $1,197,660.20 (net HST
included), the lowest bid received satisfying all Tender requirements.
Carried
7
15.7 Recreation, Culture and Parks
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Staff noted that a plan to address the trees at the end of the airport
runway is in progress and that the plan will be brought forward to Council
when ready.
Resolution # 2021-258
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Tillsonburg Dog Park Advisory Committee minutes
dated May 12, 2021 and the Tillsonburg Airport Advisory Committee minutes
dated April 15, 2021, as information.
Carried
17.2 Long Point Region Conservation Authority Board Minutes
Resolution # 2021-259
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Long Point Region Conservation Authority Board
minutes dated April 7, 2021, as information.
Carried
18. Motions/Notice of Motions
Mayor Molnar asked that Deputy Mayor Beres assume position as Chair at 6:51
p.m.
The mover indicated the intent of the resolution is that there is no specific
timeframe for this request to be completed.
Staff confirmed there is a policy in place for staff regarding social me dia use.
Clarity was sought regarding if the intent is that policy would be for staff and/or
Council.
Staff noted that this type of policy is typically for staff and that the Code of
Conduct governs Council interactions.
8
Concerns were noted regarding a social media policy for Council members.
Resolution # 2021-260
Moved By: Mayor Molnar
Seconded By: Councillor Luciani
WHEREAS on February 8, 2021 Council adopted a Media Relations Policy as contained
in Report CLK 21-05;
AND FURTHER that it is desirous that a policy is available to set guidelines and
standards to ensure the appropriate use and management of social media on behalf of
the Municipality of the Town of Tillsonburg;
THEREFORE, be it RESOLVED, that Council directs Staff to provide a Draft Social
Media Policy for consideration.
Defeated
Mayor Molnar resumed position as Chair.
The mover confirmed the intent of the resolution is that staff find available and similar
parcels of land that would permit the proposed development.
Resolution # 2021-261
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Staff be directed to explore the purchase of property or a possible land transfer for
the property known as Lot 135, Plan M-16 on Wren Court.
AND THAT staff be directed to bring possible land transfer options back to council.
AND THAT staff consult with the developers as soon as possible.
Carried
Resolution # 2021-262
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Staff be directed to assess the current status of the Wren Court area in
Tillsonburg with regard to both safety and amenity considerations for the following: street
lights, sidewalks, parking, green space and both access and egress for emergency
vehicles and regular traffic from or onto Woodcock Drive. This report to include
recommendations and options for improvements as required.
Carried
19. Resolutions/Resolutions Resulting from Closed Session
9
20. By-Laws
20.1 By-Law 2021-058, to govern the operations of the Tillsonburg
Cemetery and to repeal By-Law 3640
20.2 By-Law 2021-059, to amend Traffic By-Law 3701
20.3 By-Law 2021-060, to amend By-Law 4247 Schedule A (Committee
Appointments)
20.4 By-Law 2021-061, to authorize an agreement of purchase and sale
with 1677123 Ontario Inc
20.5 By-Law 2021-062, to provide for the adoption of budgetary estimates,
tax rates and to further provide for penalty and interest in default of
payment thereof for 2021
Resolution # 2021-263
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2021-058, to govern the operations of the Tillsonburg Cemetery
and to repeal By-Law 3640; and
By-Law 2021-059, to amend Traffic By-Law 3701; and
By-Law 2021-060, to amend By-Law 4247 Schedule A (Committee
Appointments); and
By-Law 2021-061, to authorize an agreement of purchase and sale with 1677123
Ontario Inc; and
By-Law 2021-062, to provide for the adoption of budgetary estimates, tax rates
and to further provide for penalty and interest in default of payment thereof for
2021, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
21. Confirm Proceedings By-Law
Resolution # 2021-264
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2021-057, to Confirm the Proceedings of the Council meeting held on
May 25, 2021, be read for a first, second, third and final reading and that the Mayor and
10
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
22. Items of Public Interest
Upcoming Council meetings include:
Monday, June 14, 2021 at 6:00 p.m. regular meeting
Monday, June 21, 2021 at 4:30 p.m. for the purpose of holding public
meetings for planning applications.
23. Adjournment
Resolution # 2021-265
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of May 25, 2021 be adjourned at 7:21 p.m.
Carried