210621 Council Planning MIN 1
The Corporation of the Town of Tillsonburg
Council Planning Meeting
MINUTES
Monday, June 21, 2021
4:30 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Eric Gilbert, Senior Planner
Amelia Jaggard, Deputy Clerk
Cephas Panschow, Development Commissioner
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1. Call to Order
The meeting was called to order at 4:30 p.m.
2. Adoption of Agenda
Resolution # 2021-288
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council Planning meeting of June 21, 2021, be
approved.
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Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Planning Minutes of Previous Meeting
Resolution # 2021-289
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council Planning meeting held on May 17, 2021, be approved.
Carried
5. Public Meetings
Resolution # 2021-290
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance at 4:36 p.m.
Carried
5.1 Application for Minor Variance A12-21 (Broer)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The applicant, Etty Broer, was in attendance to provide support for the
application.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-291
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
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THAT the Committee of Adjustment approve Application File A12-21, submitted
by Etty Broer, for lands described as Lot 1, Plan 41M-87, Town of Tillsonburg, as
it relates to:
1. Section 6.5.3.2.6- R1-3 Zone – Rear Yard Minimum Depth, to reduce the
required minimum rear yard depth from 10 m (32.8 ft) to 7.7 m (25.3 ft), to
facilitate the construction of a sunroom addition to an existing single detached
dwelling.
Subject to the following conditions:
i. A building permit for the proposed sunroom addition shall be issued within one
year of the date of the Committee's decision;
ii. The granted relief shall only apply to facilitate the construction of a sunroom
addition in a location and manner as depicted on Plate 3 of Report CP 2021-201.
Carried
5.2 Application for Minor Variance A13-21 (Marleau and Kitching)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The applicants were not in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-292
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approve Application File A13-21, submitted
by Randy Marleau, Teresa Marleau & Robert Kitching, for lands described Part
Block A, Plan 966, Part 3 of 41R-9192, Town of Tillsonburg, as it relates to:
1. Section 6.5.25.2.1.2- R1-25 Zone – Rear Yard Minimum Depth, to reduce the
required minimum rear yard depth from 3 m (9.8 ft) to 1.2 m (3.9 ft), to facilitate
the construction of a detached secondary dwelling unit.
Subject to a building permit for the proposed secondary dwelling being issued
within one year of the date of the Committee's decision.
Carried
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Resolution # 2021-293
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move out of the Committee of Adjustment and move back into
regular Council session at 4:46 p.m.
Carried
5.3 Applications for Redline Amendment to Draft Plan of Subdivision
and Zone Change 32T-07006 and ZN 7-21-05 (Performance
Communities Realty Inc. and Lindprop Corporation)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
The agent, Will Hayhoe, was in attendance to provide support for the
application. Mr. Hayhoe noted that the application would add to the trail
connectivity in the Town.
The agent, Peter Penner, was also in attendance to provide support for
the application.
There was discussion regarding a neighbouring property which appeared
to be included in greenspace. Staff noted this was an error on the
mapping due to the colour of the house roof and that the property is not
impacted.
There was discussion regarding the removal and management of storm
water ponds on the subject lands.
It was asked if 55% lot coverage is common. Staff noted it is common and
that this allowance has been made for adjacent lands.
There was discussion regarding affordable housing opportunities in the
future.
Staff confirmed this application is not seeking to reduce front yard depth.
It was asked how the Town will ensure the tree per lot condition is fulfilled.
Staff noted this condition will need to be fulfilled prior to either the final
security release for the subdivision or the final building permit release.
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No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-294
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council approve in principle the zone change application (File No. ZN 7-
21-05) submitted by Performance Communities Realty Inc & Lindprop
Corporation, for lands legally described as Lot 5, Concession 10 (Dereham),
Parts 1-6 of 41R-10049 in the Town of Tillsonburg, to rezone the lands Special
Low Density Residential Type 1A Holding Zone, Special Low Density Residential
Type 2 Holding Zone, Special Low Density Residential Type 3 Holding Zone,
Passive Use Open Space Zone, & Active Use Open Space Zone to facilitate the
proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application for redline amendments to draft plan of subdivision, File No. 32T-
07006, submitted by Performance Communities Realty Inc & Lindprop
Corporation, for lands legally described as Lot 5, Concession 10 (Dereham),
Parts 1-6 of 41R-10049, consisting of 71 single detached dwellings, 45 lots for
202 street fronting townhouse dwellings, one stormwater management block, two
park blocks and two pedestrian walkway blocks, served by 5 new local streets,
subject to the conditions of draft approval as outlined in Staff Report CP 2021-
203.
Carried
5.4 Applications for Official Plan Amendment and Zone Change OP 21-
04-7 and ZN 7-21-04 (Town of Tillsonburg)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
There was discussion regarding a mix use building in the downtown.
Staff confirmed that the notice of complete application indicated the
subject lands are all of the commercial zone and that it did not identify
boundaries. The public notice for this application included a map that
identified the additional lands on Brock Street.
Staff explained large format retail.
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No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-295
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council support the application to amend the Oxford County Official Plan
(File No. OP 21-04-7), initiated by the Town of Tillsonburg, to amend Section
8.3.2.3.1 to expand the extent of the current prohibition on ground floor
residential development in the Central Business District; and,
THAT Council approve in principle the zone change application (File No. ZN 7-
21-04), initiated by the Town of Tillsonburg, to amend the provisions of Section
13.2.2 (CC Zone) to expand the extent of the current prohibition on ground floor
residential development within the ‘Central Commercial Zone (CC)’.
Carried
6. Planning Reports
7. New Business
8. Motions/Notice of Motions
9. By-Laws
9.1 By-Law 2021-067, to amend Zoning By-Law Number 3295, as
amended (ZN 7-21-07)
Resolution # 2021-296
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 2021-067, to amend Zoning By-Law Number 3295, as amended
(ZN 7-21-07), be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
10. Confirm Proceedings By-law
Resolution # 2021-297
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT By-Law 2021-066, to Confirm the Proceedings of the Council Planning meeting
held on June 21, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
11. Adjournment
Resolution # 2021-298
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the Council Planning meeting of June 21, 2021 be adjourned at 5:44 p.m.
Carried