210617 Affordable and Attainable Housing Committee MinutesThe Corporation of the Town of Tillsonburg
Affordable and Attainable Housing Committee Meeting
June 17, 2021 9:00 a.m.
Electronic Meeting
MINUTES
Present: Mayor Stephen Molnar, Councillor Penny Esseltine, Councillor Chris Parker,
Lisa Lanthier, Gary Green, Rebecca Smith, Suzanne Renken, Cedric Tomico, Collette
Tackas, Ellyse Pelland
Absent with Regrets:
Staff: Kyle Pratt, CAO, Cephas Panchow, Director of Development, Amelia Jaggard,
Deputy Clerk, Lisa Jibson, Acting Executive Assistant (recording)
1. Call to Order
The meeting was called to order at 9:01 a.m. by Amelia Jaggard. As this is the first
official meeting, Amelia asked everyone to introduce themselves.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Councillor Penny Esseltine
Seconded by: Cedric Tomico
THAT the Agenda as prepared for the Affordable and Attainable Housing Advisory
Committee meeting of June 17, 2021, be adopted
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None
4. Presentations
There were no presentations.
5. General Business & Reports
5.1 Orientation- Amelia Jaggard & Lisa Jibson
The Deputy Clerk has provided some important resources for Committee members
listed below. Lisa Jibson, staff liaison, will circulate to committee members following
the meeting.
A. Committee Handbook
o This is an introductory handbook that contains basic information and should
be used in conjunction with materials specific to your Committee such as the
Terms of Reference.
B. Terms of Reference
C. Policy for Boards and Committees
o The purpose of this policy is to identify a process for establishing Boards and
Committees of Council and requirements for maintaining and supporting their
work. This policy supplements the Tillsonburg Procedural By-Law.
Key points:
o Resignation/Dismissal Process: Members wishing to resign their
appointment will submit a letter of resignation to the committee chair. The
committee would receive the resignation as information and it would be
recorded in the minutes. The Chair will forward the resignation letter to the
Clerk’s office, which will initiate the appointment process to fill the vacancy.
Council, at its discretion can dismiss any committee in its entirety or any
member thereof at any time.
o Absentee Requirements:
If you are unable to attend a meeting you should inform the staff liaison at the
earliest opportunity.
A member who intends to leave a meeting before the meeting is adjourned
must inform the Chair of this intention either at the start of the meeting or prior
to leaving.
If any member is absent from three consecutive meetings, without
justification, the Chair and the staff liaison, will ask the member whether or
not they wish to attend meetings and remain on the committee or resign.
o Pecuniary Interest:
Defined: A member is considered to have a pecuniary interest in a matter if
the outcome could result in either a financial loss or gain for the member or a
family member of the member. If a member has a pecuniary interest in any
matter and is, or will be, present at a meeting at any time at which the matter
is the subject of consideration, the member will:
-Before any consideration of the matter, at the meeting verbally disclose the
interest and its general nature;
-Not, at any time, take part in discussion of, or vote on, any question in
respect to the matter; and
-Leave the meeting and remain absent from it at any time during
consideration of the matter. (The Municipal Conflict of Interest Act does not
require this, however the policy recommends it because just by being in the
room you could have influence over the vote. In this electronic setting it would
be appropriate to just turn off your camera and mute your microphone)
D. Code of Conduct
Key Points from this document:
o Conduct at Meetings: Members will conduct themselves with decorum at all
meetings in accordance with the provisions of the Tillsonburg Procedural By-
Law. Respect for delegations, fellow members and staff requires that all
members show courtesy and not distract from the business of the Town
during presentations and when other members have the floor.
o Discreditable Conduct: All members have a duty to treat members of the
public, one another and staff appropriately and without abuse, bullying or
intimidation.
o Complaint Protocol: Any individual who has identified or witnessed
behaviour or activity by a member that appears to be in contravention of the
Code of Conduct may submit a written complaint to the Clerk’s office.
(Committee members, Council members dealt with through the Integrity
Commissioner). (If a complaint is filed against a member, the CAO and Mayor
would review the situation and may recommend that council remove the
member from the committee.)
E. Tillsonburg Procedural By-law
This document contains the rules of procedure and governance for meetings of
Council and Committees
5.2 Election of Chair & Vice Chair- Amelia Jaggard & Lisa Jibson
Proposed Resolution #2
Moved by: Councillor Parker
Seconded by: Cedric Tomico
THAT Councillor Parker be nominated for the role of Chair (until November 2022)
Carried
Proposed Resolution #3
Moved by: Cedric Tomico
Seconded by: Councillor Parker
THAT Cedric Tomico be nominated for the role of Vice Chair.
Carried
5.3 Meeting location, dates and time
Proposed Resolution #4
Moved by: Cedric Tomico
Seconded by: Susan Renken
THAT the Affordable and Attainable Housing Advisory Committee meet for 1 meeting per
month, or a minimum of 10 times per year.
Staff will send an electronic poll to determine the date and time of meeting moving forward.
Carried
5.4 Sustainable Affordable Housing – Green Municipal Fund
Information was shared about the Green Municipal Fund 5.5 Round 2. It was shared that
this typically is available to not-for-profit in loan format. There are different funds available
for government like the Affordable Housing Innovation Fund.
Staff member Kyle Pratt shared that the County may have useful data re: household income
and household demographics.
It was shared that the low income housing rental rate is 80% of average market rent. It was
stated that there is a gap between what Ontario Works provides and the affordable housing
rental fee rate.
A member of the committee asked if there was any data to show what the local needs are to
help guide the committee’s priorities. It was discussed to differentiate between affordable
and attainable, while keeping in mind the continuum of transitional, geared to income and
affordable housing.
It was suggested by next meeting that circulation of some resources available would be
appreciated.
Motion to receive as information
Moved by: Mayor Stephen Molnar
Seconded by: Suzanne Renken
Carried
5.5 Housing Supply Challenge – CMHC
The CMHC program information was shared. Its objective is to remove or reduce barriers
that hinder housing supply. This current round is open until end of August 2021 and will
provide $300 million in funding over 5 years.
Motion to receive this as information
Moved by: Rebecca Smith
Seconded by: Cedric Tomico
Carried
6. Round Table
It was stated that some members of the committee may have relevant information to
share with the other members such as the Tillsonburg Strategic Plan and the Oxford
Housing Collaborative program and they will do so before the next meeting. It was
discussed that a local Economist, Mike Moffat, might have some data on a recent
housing study that could prove useful to the committee.
7. Next Meeting
Monday, July 15, 2021 @ 9:00 a.m.
8. Adjournment
Resolution #5
Moved by: Suzanne
Seconded by: Gary
THAT the June 17, 2021 Affordable and Attainable Housing Advisory Committee
meeting be adjourned at 10:12 a.m.
Carried