210707 Cultural, Heritage & Special Awards Committee MinutesThe Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Committee Meeting
July 7, 2021
Electronic Meeting
MINUTES
Present: Collette Takacs, Rosemary Dean (joined at 4:28 p.m.), Councillor Penny Esseltine Absent with Regrets: Tabitha Verbuyst, Terry Fleming, Carrie Lewis, Mayor Stephen Molnar Staff: Patricia Phelps, Curator/Manager of Culture & Heritage; Lisa Jibson, Acting Executive Assistant
1. Call to Order The meeting was called to order at 4:08 p.m. There is no Quorum for this meeting so for information only. 2. Adoption of Agenda – N/A
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of June 9, 2021, be adopted.
3. Minutes from the Previous Meeting – N/A
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of May 5, 2021, be adopted.
4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared.
5. Presentations There were no presentations.
6. General Business & Reports 6.1 Tillsonburg 150 Subcommittee Nominations Lisa shared that to date they have received 3 applications for the Tillsonburg 150
Sub-Committee. In consultation with Amelia Jaggard, Deputy Clerk, the deadline to
receive submissions has been extended to July 27th at noon. If more than 4 applications are received, the nominations committee will have to be struck and a decision made on applications.
6.2 Citizen of the Year- 2021
The advertisement for Citizen of the Year is out on-line with a deadline of July 9th. It has been posted in the paper under the Thursday community update as well as posted on Social Media and spinning banner on Town website. To date no applications have been received.
Staff will distribute suggestions and nominations received to committee members and then vote at the August meeting. If they don’t get enough nominations, then deadline could be extended.
6.3. Culture, Heritage and Special Awards Committee Applications
Lisa reported to date they have received 2 applications for the Culture, Heritage and Special Awards Committee. These applications will be sent to council for review and put on the August 9th council meeting agenda for approval.
6.4 Timing of meetings/attendance
In the past six months the committee has lost 3 members. One passed away, one moved away and one resigned. Discussion was had regarding Terry Fleming, as she has been absent for several meetings without notice. One member suggested that if someone representing a community group like Station Arts couldn’t attend
meetings, if they should send a substitute. The group discussed if we should ask
Terry to resign, and re-apply after the 2022 municipal election. The group asked if Lisa could reach out to Terry to see what she intends to do and report back at the next committee meeting.
Discussion was held about timing of meetings. Previously, Wednesday at 5:30 p.m.
was chosen to accommodate people who are no longer on the committee. Some people work until 4:30 p.m., so a 4:00 p.m. start time doesn’t work for others. It was discussed to shift the meeting to a 4:30 p.m. start for now. 7. Roundtable Patricia shared that under Phase 3 re-open Ontario, the Museum will re-open on July 21st with appointments and COVID screening. There is an adult camp
and kid’s camp going on. There is an event called Coffee Break with the Curator. There is also some stuff happening on the lawn. Councillor Esseltine asked if the new pending members could be invited to the
August meeting for information only.
8. Next Meeting
August 4, 2021 @ 4:30 p.m.
9. Adjournment – N/A Resolution #3
Moved by: Seconded by: THAT the July 7, 2021 Culture, Heritage and Special Awards Committee meeting be adjourned at 4:35 p.m.