210809 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, August 9, 2021
6:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Paul Groeneveld, Acting Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Geno Vanhaelewyn, Chief Building Official
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
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Resolution # 2021-343
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of August 9, 2021, with
item 14.6.8. Staff Report OPD 21-34, being considered prior to item 8, be
approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2021-344
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council meeting held on July 12, 2021, be approved.
Carried
7. Presentations
7.1 Explorer Solutions Re: Tillsonburg Regional Airport Master Plan
Christian Perreault was present to provide an overview of the Tillsonburg
Regional Airport Master Plan.
Opportunity was provided for comments and questions from Council.
Mr. Perreault noted that the number one safety concern that needs to be
addressed is installing card lock security gates to allow only validated
individuals and vehicles to the airside.
Resolution # 2021-345
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
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THAT Council receives the presentation by Christian Perreault of Explorer
Solutions regarding the Tillsonburg Regional Airport Master Plan, as
information.
Carried
8. Public Meetings
8.1 Application for Zone Change ZN 7-21-06 (Town of Tillsonburg)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval of the
application.
Opportunity was provided for comments and questions from Council.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2021-347
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council approve the zone change application submitted by the
Corporation of the Town of Tillsonburg, whereby the lands described as
Part Lots 1 & 2, Concession 5 NTR, and Parts 1-4 & 13 of 41R-8326 in the
Town of Tillsonburg, are to be rezoned from ‘General Industrial Zone
(MG)’ and ‘Future Development Zone (FD)’ to ‘Special General Industrial
Zone (MG-sp)’ and ‘Passive Use Open Space Zone (OS1)’ to facilitate the
development of a draft approved industrial plan of subdivision.
Carried
8.2 Application for Zone Change ZN 7-21-08 (VDK Investments Inc.)
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. The owner's of 25 Harvey Street
and 27 Harvey Street submitted an opposition letter following the
publication of the agenda which was circulated to Council via email. Staff
recommend the application not be approved.
Opportunity was provided for comments and questions from Council.
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Staff noted that there are no records relating to noise at the subject
property when it was previously used as a drive-through over ten years
ago.
Staff provided information on noise studies.
William Vandekrol, applicant, was present to provide support for the
application. Mr. Vankedrol indicated their willingness to meet the
mitigation requirements as identified by a noise study.
Mr. Vandekrol noted that the access to Harvey Street would be blocked
and that egress would be onto Oxford Street.
Mr. Vandekrol noted that he has a letter of intent from Starbucks for a long
term lease on the property which is conditional upon receiving approval for
a drive-through.
The agent, Natalie Catlos, was present to provide support for the
application.
Jesse Goossens, 11 Morning Glory Drive, who is the owner of properties
located at 21 Oxford Street, 33 Oxford Street and a property on Harvey
Street, was present to provide support for the application.
No other members of the public appeared before Council either in support
of or in opposition to the application.
Staff confirmed that as part of the site plan approval process the applicant
will be required to complete a noise study prior to the issuance of a
building permit.
Resolution # 2021-348
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
That Zone change application ZN 7-21-08 submitted by VDK Investments
Inc., described as Lots 1100-1102, plan 500, known municipally as 38
Oxford Street in the Town of Tillsonburg be approved.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - Absent
Councillor Essletine - Yes
Councillor Gilvesy - Yes
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Councillor Luciani - Yes
Mayor Molnar - Yes
Carried
9. Planning Reports
10. Delegations
10.1 John Armstrong Re: Truck traffic on Broadway/ Bypass
John Armstrong appeared before Council to ask that Council recognize
the truck traffic issue on Broadway and ask that the Town review this
concern.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-349
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the delegation of John Armstrong regarding truck traffic on
Broadway/bypass be received as information;
AND THAT a report be brought forward to Council which could include the
utilization of existing infrastructure and partnering with local municipalities;
AND THAT the timeline for this report and potential project should strive to
achieve the goal as outlined in the newly adopted Community Strategic
Plan.
Carried
11. Deputation(s) on Committee Reports
12. COVID-19
Deputy Mayor Beres joined the meeting at 8:24 p.m.
Staff noted that the current recommendation of SWPH is not to hold in-person
meetings.
Mayor Molnar provided a local update and shared informational resources.
13. Information Items
13.1 Oxford County Council Resolution Re: Proposed “Southwest
Landfill"
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13.2 City of Woodstock Resolution Re: Affordable Housing
13.3 Tillsonburg BIA Resolution Re: Financial stability sustainability of
the DTBIA
Resolution # 2021-350
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
That council receive the correspondence from Oxford County Council
dated July 15, 2021, the correspondence from the City of Woodstock
dated July 15, 2021 and the correspondence from the Tillsonburg BIA
dated July 20, 2021 as information, and that the BIA report back to council
detailing the current status of the 2021 Façade Improvement Project as
well as the plan for diverting Façade Improvement Funds to other
purposes.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 21-08 Establishment of Committee Members for
Tillsonburg 150 Sub-Committee
Resolution # 2021-351
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Bill Geekie, Aleksandra Webber, Christine Wade, and Joan
Weston be appointed to the Tillsonburg 150 Ad Hoc Committee;
AND THAT Deputy Mayor Beres be appointed as the Council
representative on the Tillsonburg 150 Ad Hoc Committee.
Carried
14.1.2 CAO 21-09 Staff Appreciation Day
There were concerns noted regarding the closure and the timing of
this type of social event with the ongoing pandemic.
Resolution # 2021-352
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Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council approves an annual Staff Appreciation Day, held in
early September after Labour Day that involves an early office
closure.
Defeated
14.1.3 CAO 21-10 Return to Work – Hybrid Model Pilot Project for
Town staff
Staff noted that the staff performance assessment process is used
to measure productivity.
Staff noted that the nature of a position determines whether work
from home is an option; working from home would not be
compulsory.
Staff will be bringing a work from home policy forward prior to the
end of the pilot project.
Resolution # 2021-353
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council approves a 6 month pilot project of a hybrid return to
work model for Town of Tillsonburg staff from September 2021 to
March 2022, and direct staff to bring back a formal policy for
Council consideration regarding a hybrid work model.
Carried
14.2 Corporate Services
14.2.1 CS 21-22 Committee Appointments
Resolution # 2021-354
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council appoint Courtney Booth and Jason Pankratz to the
Cultural, Heritage and Special Awards Advisory Committee;
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AND THAT Council appoint Dane Willson to the Economic
Development Advisory Committee;
AND THAT a By-Law to amend By-Law 4247 Schedule A to include
these additional appointments be brought forward for Council’s
consideration.
Carried
14.3 Economic Development
14.3.1 EDM 21-22 Community Improvement Plan Application - 61
Townline Road
Resolution # 2021-355
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Report EDM 21-22 Community
Improvement Plan Application – 61 Townline Road;
AND THAT the 61 Townline Road property be approved for the Tax
Increment Grant Back Program and the Permit Fee Grant Back
Program of the Community Improvement Plan, related to
enhancements of the property, at the High Level, which offers the
following growth related rebates:
Years 1 to 6 - 50% rebate of the incremental tax increase
Year 7 - 40% rebate
Year 8 - 30% rebate
Year 9 - 20% rebate
Year 10 - 10% rebate
with full property taxes being payable in 2032; and,
a 50% rebate of the building permit fees.
Carried
14.3.2 EDM 21-23 Community Improvement Plan Application - 141
Broadway
Resolution # 2021-356
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
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THAT Council receives Report EDM 21-23 Community
Improvement Plan Application – 141 Broadway;
AND THAT the 141 Broadway property be approved for the
Accessibility Renovation Grant in matching funds to a maximum
contribution of $3,000.
Carried
14.3.3 EDM 21-24 Circulation of Planning Items to Economic
Development Advisory Committee
Resolution # 2021-357
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report EDM 21-24 Circulation of Planning
Items to the Economic Development Advisory Committee as
information.
Carried
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 21-26 Clean Yard By-Law Amendments
Resolution # 2021-358
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT report OPD 21-26 Clean Yard By-Law Amendments be
received as information;
AND THAT a By-Law to amend By-Law 3810 being a by-law to
establish and maintain clean and clear lands in the Town of
Tillsonburg be brought forward for Council’s consideration.
Carried
14.6.2 OPD 21-28 Sign Variance - 42 Oxford Street
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Resolution # 2021-359
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT report OPD 21-28, Sign Variance – 42 Oxford Street, be
received as information;
AND THAT a variance to Sign By-Law 3798 be approved for the
construction of a 0.84 m2 (9 ft2) – 0.92 m (36”) x 0.92 m
(36”) overhanging sign mounted on the south building face located
at 42 Oxford Street (Plan 500, LOT 1161) with the following
conditions:
(i) a sign permit is obtained;
(ii) an encroachment permit and encroachment agreement are
obtained for the installation of the sign overhanging the road
allowance;
(iii) the property owner shall carry adequate liability insurance for
the overhanging sign naming the Municipality as an additional
insured and
(iv) the bottom of the overhanging portion of the sign shall be
erected at least 2.5 metres above the established grade or surface
of the public sidewalk.
Carried
14.6.3 OPD 21-29 Traffic By-Law Amendment - Van Street
Resolution # 2021-360
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT report OPD 21-29, Traffic By-Law Amendment – Van Street,
be received as information;
AND THAT a By-Law to amend By-Law 3701, being a by-law to
regulate traffic and the parking of motor vehicles within the Town of
Tillsonburg, be brought forward for Council’s consideration.
Carried
14.6.4 OPD 21-30 Building Inspector Appointment
Council recessed at 9:33 p.m.
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Council resumed at 9:40 p.m.
Resolution # 2021-361
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT report OPD 21-30 Building Inspector Appointment, be
received as information;
AND THAT a By-Law to appoint Eric Nemeth as a Building Official,
Property Standards Officer and Provincial Offences Officer for the
Town of Tillsonburg be brought forward for Council consideration.
Carried
14.6.5 OPD 21-31 Plans Review Consulting Services
Resolution # 2021-362
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT report OPD 21-31 Plans Review Consulting Services, be
received as information;
AND THAT Council continues to support the requirements set in
the Ontario Building Code Act to ensure adequate staffing are in
place to administer the Ontario Building Code;
AND THAT Council authorizes the use of increased permit revenue
in 2021 and/or building permit reserves to fund a contract with RSM
Building Consultants Inc.;
AND THAT a By-Law to appoint Gerald Moore and Barbara Mocny
as Building Officials for the Town of Tillsonburg be brought forward
for Council consideration;
AND THAT Council authorizes the Chief Building Official to execute
the consulting services agreement with RSM Building Consultants
Inc.
Carried
14.6.6 OPD 21-32 2021 Fleet Tender Results
Resolution # 2021-363
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Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT report OPD 21-32 2021 Fleet Tender Results, be received as
information;
AND THAT Council awards Quotation RFQ 2021-006 Supply and
Delivery of one (1) New Full Size ½ Ton Crew Cab Pickup Truck to
Georgian Chevrolet Buick GMC of Barrie, Ontario at a cost of $
$36,708.71 (net HST included) to be funded through debenture as
previously approved.
Carried
14.6.7 OPD 21-33 As sumption By-Law for Andrews Crossing
Subdivision Phase One
Resolution # 2021-364
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report OPD 21-33, Assumption By-Law for
Andrews Crossing Subdivision Phase One;
AND THAT Council assumes as public services/right-of-way within
the Registered Plan 41M-329, more particularly described in the
Subdivision Agreement between The Corporation of the Town of
Tillsonburg and Performance Communities Realty Inc. dated
August 21, 2017;
AND THAT a by-law to assume municipal services in Registered
Plan 41M-329 be brought forward.
Carried
14.6.8 OPD 21-34 2021 Tillsonburg Regional Airport Master Plan
Resolution # 2021-346
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT report OPD 21-24 2021 Tillsonburg Regional Airport Master
Plan be received as information;
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AND THAT Council and staff recognize the comments and
concerns raised by the members of the Tillsonburg Airport Advisory
Committee;
AND THAT these comments and concerns should be taken into
consideration by staff and Council when determining future
expenditures, projects and programs for budget deliberations;
AND THAT staff place a priority on reaching out to local
neighbouring municipalities and the County of Oxford to forge
partnerships and awareness of the Tillsonburg Regional Airport,
and also place a priority on ongoing safety concerns as well as
infrastructure to facilitate growth.
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 21-18 Canada Community Revitalization Fund - Grant
Application
Staff noted that the proposal is to maximize the grant to upgrade
the facility to allow for the Town to utilize this facility year round.
Resolution # 2021-365
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Report RCP 21-18, Canada Community Revitalization Fund
– Grant Application, be received as information;
AND THAT Council supports the proposed application for the
reconstruction of the Lake Lisgar Water Park Building, as outlined
within this report.
Carried
14.7.2 RCP 21-19 Tillsonburg Aquatic Centre Rehabilitation Update
Staff noted that there will be opportunity for Council and advisory
committees to provide input into the proposed designs.
Resolution # 2021-366
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Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Report RCP 21-19, Tillsonburg Aquatic Centre Rehabilitation
Update, be received as information.
Carried
The Lake Lisgar Waterpark slide is operational.
Staff noted that the splash pad project component of the ICIP grant
application could go to tender in the late fall.
14.7.3 RCP 21-20 Tillsonburg Community Gardens Expansion
Resolution # 2021-367
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Report RCP 21-20 Tillsonburg Community Gardens
Expansion be received as information;
AND THAT Council endorse the Gardens Group’s proposal to
expand the Community Gardens as proposed;
AND THAT Council direct staff to consult with the Gardens Group
and the Long Point Region Conservation Authority (LPRCA) to
further the expansion proposal and LPRCA Permit Application
process.
Carried
14.7.4 RCP 21-22 Elliott Fairbairn Roof Replacement - Award of
Tender
Resolution # 2021-368
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT report RCP 21-22 – Elliott Fairbairn Roof Replacement –
Award of Tender be received as information;
AND THAT Council award the lowest bid to Grand Valley Roofing &
Coatings Inc., Cambridge, Ontario for $179,271.00, excluding
applicable taxes;
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AND THAT the project expenditure be funded through debenture as
proposed in this report.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2021-369
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receives Cultural, Heritage and Special Awards Advisory
Committee minutes dated June 9, 2021 and July 7, 2021, the Economic
Development Advisory Committee minutes dated June 8, 2021, July 13,
2021 and August 5, 2021, Affordable and Attainable Housing Advisory
Committee minutes dated June 17, 2021 and July 15, 2021, the Boundary
Adjustment Advisory Committee minutes date June 18, 2021, the Parks,
Beautification and Cemetery Advisory Committee minutes dated July 8,
2021, the Transit Advisory Committee minutes dated July 13, 2021, and
the Airport Advisory Committee minutes dated June 17, 2021, as
information.
Carried
17. Motions/Notice of Motions
Staff noted that there is one complaint on record regarding this PXO.
Resolution # 2021-370
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Town of Tillsonburg respectfully request the Ministry of Transportation
proceed with a review of the PXO (Pedestrian Crossings) that have been
designed and constructed in accordance with the Ontario Traffic Manual and the
Manual for Uniform Traffic Control Devices;
AND THAT the following safety concerns have been identified
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• Positioning of lights creates visibility limitations (overhead lights are much
more visible);
• Vehicles cannot stop immediately when PXO has been engaged when
travelling at posted speeds; and
• Lack of delay (walk indicator) which allows traffic to stop and pedestrian to
proceed;
AND THAT the Town of Tillsonburg forward this resolution accompanied by a
letter to the Honorable Minister Mulroney, Minister of Transportation and copied
to the local Police Services Board.
Councillor Parker called for a recorded vote.
Councillor Parker - Yes
Councillor Rosehart - Yes
Deputy Mayor Beres - No
Councillor Essletine - No
Councillor Gilvesy - Yes
Councillor Luciani - No
Mayor Molnar - No
Defeated
Councillor Esseltine requested that the following notice of motion be included on
the September 13, 2021 Council agenda.
Moved By: Councillor Esseltine
THAT new appointees to Committees of Council be recognized by name and that
these names be included in both the Committee Appointment Report as well as
the resolution to amend the By-Law and its related Schedule.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2021-081, to amend By-Law 3295 (ZN 7-21-04)
19.2 By-Law 2021-082, to amend By-Law 3295 (ZN 7-21-05)
19.3 By-Law 2021-083, to amend By-Law 3295 (ZN 7-21-06)
19.4 By-Law 2021-084, to amend By-Law 4247 Schedule A (Committee
Appointments)
19.5 By-Law 2021-085, to amend By-Law 3810 (Clean Yards)
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19.6 By-Law 2021-086, to amend By-Law 3701 (Traffic By-Law)
19.7 By-Law 2021-087, to appoint a Buidling Inspector, Property
Standards Officer and Municipal Law Enforcement Officer for the
Town of Tillsonburg
19.8 By-Law 2021-088, to appoint Building Inspectors for the Town of
Tillsonburg
19.9 By-Law 2021-089, to Assume Municipal Services in Glendale West
Subdivision, Registered Plan 41M-329
Resolution # 2021-371
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT By-Law 2021-081, to amend By-Law 3295 (ZN 7-21-04); and
By-Law 2021-082, to amend By-Law 3295 (ZN 7-21-05); and
By-Law 2021-083, to amend By-Law 3295 (ZN 7-21-06); and
By-Law 2021-084, to amend By-Law 4247 Schedule A (Committee
Appointments); and
By-Law 2021-085, to amend By-Law 3810 (Clean Yards); and
By-Law 2021-086, to amend By-Law 3701 (Traffic By-Law); and
By-Law 2021-087, to appoint a Buidling Inspector, Property Standards
Officer and Municipal Law Enforcement Officer for the Town of
Tillsonburg; and
By-Law 2021-088, to appoint Building Inspectors for the Town of
Tillsonburg; and
By-Law 2021-089, to Assume Municipal Services in Glendale West
Subdivision, Registered Plan 41M-329, be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
Staff noted that the By-Law for application ZN 7-21-08 once prepared will
be brought forward for approval, following which the 20 day appeal period
comes into effect.
20. Confirm Proceedings By-law
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Resolution # 2021-372
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2021-080, to Confirm the Proceedings of the Council meeting held
on August 9, 2021, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
It was noted that individuals seeking relief from the heat should visit buildings
open to the public.
The Town is currently accepting nominations for the 2021 Citizen of the Year
Award; the nomination deadline is August 16, 2021 at 12:00 p.m.
22. Adjournment
Resolution # 2021-373
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT the Council meeting of August 9, 2021 be adjourned at 10:27 p.m.
Carried