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210811Cultural, Heritage & Special Awards Committee MinutesThe Corporation of the Town of Tillsonburg Culture, Heritage and Special Awards Committee Meeting August 11, 2021 Electronic Meeting MINUTES Present: Collette Takacs, Councillor Penny Esseltine, Jason Pankratz, Courtney Booth, Tabitha Verbuyst Absent with Regrets: Carrie Lewis, Rosemary Dean, Patricia Phelps, Curator/Manager of Culture & Heritage Staff: Lisa Jibson, Acting Executive Assistant 1. Call to Order The meeting was called to order at 4:34 p.m. Chair had the two new members of the Committee introduce themselves, Jason Pankratz and Courtney Booth. Their appointments were passed by council at the August 9th, council meeting. 2. Adoption of Agenda Proposed Resolution #1 Moved by: Tabitha Verbuyst Seconded by: Penny Esseltine THAT the Agenda as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of August 11, 2021, be adopted. CARRIED 3. Adoption of Previous Minutes The Minutes as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of July 7, 2021 are for information only as there was no quorum. 4 Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5 Presentations Staff shared that there are background materials and information that will be sent to the new committee members via email following this meeting including the terms of reference, the committee handbook, bylaw policy, Roberts Rules of Order and the code of conduct. 6 General Business & Reports 6.1 Culture, Heritage and Special Awards New Committee Members– The Chair welcomed the two new committee members and asked the rest of the committee to go around and introduce themselves. 6.2 Citizen of the Year- 2021 applications Staff shared that to-date there have been three new applications and the deadline closes at noon on August 16th. Staff shared the names of the applications received so far with the committee. Member of the committee requested that staff go back and review the EA’s files for previous years applications as the nominations that can be considered can go back three years. Staff should circulate the TOR’s for Citizen of the Year to the Committee. . Staff will circulate the nominations once received on August 16th to all members. 6.3. Tillsonburg 150 Subcommittee members Council approved four community members, and one council liaison for the Tillsonburg 150 Ad Hoc Subcommittee at the August 9th council meeting. The Committee will also have 3 members from the CHSA committee – Collette, Carrie and Rosemary. To update the new members, the Chair shared that the subcommittee is to plan and implement events to celebrate the 150th anniversary of the town’s incorporation. The event will take place at the end of September 2022, with a family orientated day. The historical society and the museum will be involved in the planning. Staff confirmed that there is a budget of $6,000.00 for the event. There was a large list of ideas discussed at the April 2021 CHSA committee. The Tillsonburg 150 Committee is to narrow down ideas and report to CHSA committee, and then make a motion to council to get the activities approved. A member of the committee shared some of the ideas presented at the April meeting: historical walk, ghost walks, parade, fly-over, community cake and ice cream (specialty flavour designed by Shaws), talent show, lip sync contest, front porch decoration contest, beer tent, Victorian high tea at the Museum, Oatmeal cookie recipe contest, baseball game between police and fire, Tug of War contest, costume contest, Citizen of the year, event with local authors. Staff to send a poll to new 150 Committee members to determine best available date and time for initial meeting. 7 Round Table Staff to send Citizen of year nominations so committee can make recommendation to council to name citizen of year at September council meeting. The event should be held in October. Remember these are confidential nominations. 8 Adjournment Resolution #2 Moved by: Tabitha Seconded by: Jason THAT the August 11, 2021 Culture, Heritage and Special Awards Committee meeting be adjourned at 5:17 p.m. Carried 10. Next Meeting The next Culture, Heritage and Special Awards Committee meeting will be held on September 8, 2021 at 4:30 p.m.