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160510 Development MIN= ATTENDANCE Andrew Burns, Lisa Gilvesy, Jesse Goossens (Departed 8:55 AM), Councillor Jim Hayes, Kirby Heckford (Arrived 7:48 AM), Mayor Stephen Molnar (Departed 8:55 AM), Lindsay Morgan, Ashton Nembhard (Departed 9:20 AM), Steve Spanjers, Randy Thornton, Cedric Tomico Staff Present: David Calder, Cephas Panschow, Geno Vanhaelewyn (Departed 7:50 AM) MEMBERS ABSENT/REGRETS John Veldman 1. Call to Order The meeting was called to order at 7:30 AM. 2. Adoption of Agenda Moved By: R. Thornton Seconded By: J. Hayes Proposed Resolution # 1 THAT the Agenda as prepared for the Development Committee meeting of May 10, 2016 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of April 12, 2016 Moved By: A. Burns Seconded By: R. Thornton Proposed Resolution # 2 THAT the Minutes of the Development Committee Meeting of April 12, 2016 be approved. Carried The Corporation of the Town of Tillsonburg Development Committee May 10, 2016 7:30 AM Board Room, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES Development Committee Meeting Minutes (May 10, 2016) - 2 - 5. Delegations and Presentations 5.1. Building Department Q1 Report G. Vanhaelewyn presented his first quarter report. Residential and commercial sector construction values are high with both single family and total residential units above average. Hayhoe Homes and Baldwin Place are responsible for the majority of the new homes being built. Industrial and Institutional sector values are below average, but they are expected to rebound later in the year. Question regarding lack of activity on some of the other subdivisions. Is there an opportunity to provide information to help these builders improve sales? Do these subdivisions meet property standard requirements and are standards a tool to help encourage maintenance? Yes, this process is in place. 6. Information Items 6.1. Community Strategic Plan D. Calder provided summary of Open House and Branding Launch event on April 18. Event was very successful with good attendance. Clerk’s office will continue to monitor and provide updates. 6.2. Post-Secondary Education C. Panschow provided update of meeting with Fanshawe College. 2015 Education Survey provided a lot of support for collaboration between local companies for basic training and the next step is building that support. Committee requested report on this item as a priority and also including Chamber action items. 6.3. Tillsonburg Hydro Inc No update. 6.4. Town Hall Task Force D. Calder advised that KNY Architects had completed the space needs study and provided to Council at their May 9, 2016 meeting. Study was well received and identified next steps for the Town to action. There is a commitment to continue this initiative. Committee requested a copy of the study. 7. General Business & Reports 7.1. Draft Community Improvement Plan Guidelines have been updated to reflect streamlined names for each program. Committee requested that the different rebate levels related to the tax rebate be confirmed to ensure that the High level is indeed significantly better than the General level. Agreed that specific areas in Downtown be confirmed to be both the Central Commercial and Entrepreneurial, the deadline Development Committee Meeting Minutes (May 10, 2016) - 3 - for applying (before building permit issued), and to develop a maximum rebate amount per project (Is $100,000 appropriate?). Should employment be one of the criteria? Moved By: J. Hayes Seconded By: K. Heckford Proposed Resolution # 3 THAT the draft Community Improvement Plan guidelines for the Town of Tillsonburg be supported in principle subject to being revised to reflect Committee’s comments on and also maintaining flexibility in the program criteria. Carried 7.2. Committee Vacancies Council appointed Mel Getty and Deb Gilvesy to fill the vacancies. Clerk’s Office will advise and provide committee information. Analysis conducted by J. Goossens was benefit and confirmed that the Committee does have representation and expertise across a broad number of sectors. Need to continue to ensure this in the future. 7.3. Economic Development Q1 Report C. Panschow indicated that most metrics were comparable or above last year’s but some are below targets. This is partially due to the increase in target levels and also branding project management in Q1. Already seeing improvement in Q2. Reviewed Highway 3 Business Park plans. Suggestion to develop a new lotting plan showing smaller parcels of land. Request for Proposals for the detailed design of the Hwy 3 and Clearview intersection has closed and review is in process. 8. Committee Minutes & Reports 8.1. Tillsonburg District Chamber of Commerce Awards Gala was sold out with record attendance (265). Chamber will be doing an event in June to review red tape issues with local businesses. 8.2. Downtown Business Improvement Association March AGM was well attended. Also have a couple of board vacancies that need to be filled. Worked with Fanshawe students on some initiatives and hope to have that continue. Turtlefest is three days with more events being added to the Sunday. 8.3. Tillsonburg District Real Estate Board Transactions levels are very high and inventory is low. 8.4. Physician Recruitment Town and Oxford committees are working together. There is a medical student event that will be hosted at the end of May. Development Committee Meeting Minutes (May 10, 2016) - 4 - 9. Correspondence - None 10. Other Business 10.1. Roundtable Inquiry regarding the state of the woodlot being harvested sustainably at the northwest corner of Baldwin and Quartertown Line. Advised that it will be cleaned up further. 11. Closed Session 12. Next Meeting The next meeting of the Development Committee will be on Tuesday, June 14, 2016. 13. Adjournment Moved By: R. Thornton Seconded By: Proposed Resolution 4 THAT the Development Committee Meeting of May 10, 2016 be adjourned at 9:40 PM.