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161213 Development MIN= ATTENDANCE Deb Gilvesy, Lisa Gilvesy, Mel Getty (Departed 8:15 AM), Jesse Goossens, Councillor Jim Hayes, Kirby Heckford, Mayor Stephen Molnar (Departed 8:40 AM), Steve Spanjers (Arrived 7:45 AM), Randy Thornton, John Veldman Staff Present: David Calder, Cephas Panschow MEMBERS ABSENT/REGRETS Andrew Burns, Ashton Nembhard, Cedric Tomico 1. Call to Order The meeting was called to order at 7:35 AM. 2. Adoption of Agenda Moved By: D. Gilvesy Seconded By: J. Hayes Proposed Resolution # 1 THAT the Agenda as prepared for the Development Committee meeting of December 13, 2016 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 18, 2016 Moved By: R. Thornton Seconded By: K. Heckford Proposed Resolution # 2 THAT the Minutes of the Development Committee Meeting of October 18, 2016 be approved. Carried The Corporation of the Town of Tillsonburg Development Committee December 13, 2016 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES Development Committee Meeting Minutes (October 18, 2016) - 2 - 5. Delegations and Presentations 6. Information Items 6.1. Community Strategic Plan – No update 6.2. Post-Secondary Education – No update. Follow-up on the joint Town/Chamber survey required 6.3. Tillsonburg Hydro Inc – No update 6.4. Town Hall Task Force Council approved the release of a Request for Pre-Qualification at their November 28, 2016 meeting. This will help clarify proponents that are capable of delivering the project and will be followed by a Request for Proposal stage that will help the Town select someone to do the project. The Town Hall Project Steering Committee was also approved to assist with reviewing the responses. RFPQ was released on December 2 with a response deadline of February 16, 2017. Questions regarding vision, budget (to be determined) were clarified. Committee requested copy of the RFPQ document. 6.5. 2017 to 2020 Proposed Water and Wastewater Rates In general, Tillsonburg’s water and wastewaste costs compare favourably within the County and are below average. Committee reviewed the information provided and raised the following questions:  Appears that total cost/typical user (revenue to the County) of water/WW to increase by 8% from 2016 to 2020 ($781 to $839), but Wastewater Rate Funding Required barely increases. Shouldn’t these match?  System improvements appear to only be funded by rates and reserve funds, but can debt be used as well?  Are System improvements only built when absolutely needed or is there the opportunity to build to ensure economic opportunities aren’t lost?  Is the County receiving requests for servicing from some areas within the County? Committee requested that concerns be provided to staff with a response being brought back. 7. General Business & Reports 7.1. Highway 3 Business Park – Signage Staff reviewed updated options for new signage with additional feedback provided on the size of the letters and adding “eye-catching” banners (“Now available”, etc) to the top. Staff will circulate committee on revised options. Development Committee Meeting Minutes (October 18, 2016) - 3 - 7.2. Updates: 253 Broadway, 8 Hardy Ave Staff anticipating receiving an amendment shortly that waives conditions and sets closing date. For 8 Hardy Ave property, general conditions have been waived and rezoning application is pending. 7.3. Lease Request for Chesterman Farm Equipment Inc Council directed staff at their Nov 28 meeting to bring back a lease agreement for consideration. 7.4. 2017 Economic Development Budget & Business Plan Development Commissioner provided a review of the 2016 business plan and proposed a minor change in focus from Business Attraction to Business Retention, i.e. Workforce Development/ Retention, due to the shortage of workers in some occupations. This is based on feedback from meetings with local companies. Existing investment attraction target sectors would be kept, but some time would be re-allocated to workforce development initiatives. Discover Tillsonburg: A number of members commented positively on how good the current issue of Discover Tillsonburg magazine looked. Norfolk County’s guide was raised a good comparable for community marketing. Committee requested a business plan for the Discover Tillsonburg initiative as it has been some years since it was launched and may be a good time to re-evaluate. 8. Committee Minutes & Reports 8.1. Tillsonburg District Chamber of Commerce – No update 8.2. Downtown Business Improvement Association – No update. Committee asked for written update to be provided if unable to attend. 8.3. Tillsonburg District Real Estate Board November numbers were strong. Seeing an increase in new home buyers in advance of the new real estate regulations. 8.4. Physician Recruitment Committee is meeting this week to discuss recruitment incentives. Hospital is in the process of re-purposing a vacant wing 9. Correspondence - None 10. Other Business 10.1. Roundtable • County of Oxford budget meeting is on December 14 and currently contains last phase of North St project and Potters Road improvements. 11. Closed Session - None 12. Next Meeting Development Committee Meeting Minutes (October 18, 2016) - 4 - The next meetings of the Development Committee will be on Tuesday, January 17, 2017 and 12 noon on Tuesday, January 24 (awards). 13. Adjournment Moved By: J. Veldman Seconded By: Proposed Resolution 4 THAT the Development Committee Meeting of December 13, 2016 be adjourned at 9:48 AM.