160711 Parks & Recreation Advisory MIN=
ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Terry Smith, John Glass, Scott McKenzie, Rosemary Dean, Ken Patterson, Dace Zvanitajs, Donna Scanlan, Derek Partlo, Jane
Ann McLean, Dave Martin, Margaret Puhr: Secretary
Guest: Councillor Chris Rosehart
Staff: Rick Cox
MEMBERS ABSENT/REGRETS
Trevor Lamb, Shane Curtis, Cedric Tomico, Chris Parker, Scott Vitias, Lance McKenzie
1. Call to Order
The meeting was called to order at 7:30am
2. Adoption of Agenda
Moved By: Ken Patterson Seconded By: Donna Scanlan
Resolution #1_
THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of
July 11, 2016, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of June 27, 2016
The Corporation of the Town of Tillsonburg
Parks & Recreation Advisory Committee
July 11, 2016
7:30am
Lion’s Den
45 Hardy Ave
MINUTES
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Moved By: Dace Zvanitajs Seconded By: Scott McKenzie
Resolution #2_
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of July 11,
2016 be approved.
Carried
5. Presentation
5.1. Terry Smith, Pump Track video presentation. This video was earlier presented to the
Tillsonburg Town Council.
1. Pump Track reaches users of all ages
2. The intention is to use local contractors whenever possible. Looking for local asphalt
contractor
3. Open to ideas for beautification of track once in place
4. Fundraising: Terry Smith and another party already committed $15,000.00 to the
project. Open to contributions from clubs as total cost of project is estimated to be
~$50,000.00
5. Start of the project is contingent on fundraising; sculpting company would like to
start early-mid September, if the dirt from the horse track is moved
6. Maintenance costs will be considered in whole project
7. Insurance concerns – the current insurance premium will not be affected by this
project
6. General Business & Reports
6.1. Rotary Club: confirmed commitment to expand the exercise equipment near the tennis
court area, possibly incorporating the existing playground equipment in the final design.
The Club has applied for a $5,000.00USD grant from Kiwanis International. To be
followed up with more details at the next meeting.
6.2. Tillsonburg Fair Board’s needs to continue with the annual fair:
1. Demolition Derby – major feature of the fair, cannot be held on grassy area,
therefore suggested hard packed area approximately 200’x300’ on the original
grandstand location be considered
2. Archways – must be high enough to allow for large transport trucks (midway) and
fire trucks to pass under
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3. Proposed parking lots also need to consider emergency and transport truck/large
trailer access
4. Crystal Palace – biggest revenue source to the Fair Board (~10K annually), is
proposed for demolition for a parking lot. Suggest moving the parking lot South,
closer to water park
5. Splash pad and outdoor ice rink – can these be one and the same, based on
season?
6. Band shell proposal – the Fair Board is in favour of portable stage instead
7. Topsoil – is it being sold to Kirwin & Oatman Excavating?
8. Sanders Street entry proposed roundabout – must consider access allowance for
large transport trucks and fire trucks
6.3. Ball Association: financial responsibility to move ball diamond? The town will undertake
the cost of relocating the diamond, any improvements will be taken on by the ball user
groups
6.4. Lions Club: confirmed gateway and sign for entrances. Need to find fundraising venue
which will allow funds from Bingo (biggest revenue) to be applied to this project.
Projected pledge amount is $50,000.00
6.4A. Kinsmen Club: confirmed band shell or like option (portable trailer) with pledge
amount of $50,000.00. The Kinsmen Club would like the proposed performance area to
be near the current pavilion where it could be utilized for large events as well as small
performances. The club will look for examples of designs to fit their budget
7. Round Table
7.1. What exactly does “town funding” mean? Each club/organization will bring their chosen
project and funds to the committee, followed by Parks & Rec Advisory Committee and
council’s approval. To move forward, the council requires specific recommendations
and budgets. If approved, the project might receive/request additional money from the
town to fit the proposed look. For example, the ground preparation to move the ball
diamond is estimated to be $100,000.00, the relocation a further $75,000.00-
$100,000.00.
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7.2. Once each club/organization decides on design of their project, the committee can
request RFQs to determine required funds.
7.3. Options for ways to channel lottery funds toward this project need to be explored.
Perhaps the town can petition the province/AGCO to allow small municipalities use
these donations for capital projects. Rick Cox to present at the next meeting.
7.4. Kinsmen Club would like to see utilization of the large part of Memorial park/pavilion
area for variety of events. Band shell vs portable stage: band shell has better aesthetics
and acoustics, might invite more interest in using the area, but vandalism and
maintenance are concern. Portable stage can be used in variety of locations and
generate revenue if rented out, storage and upkeep are concern. In either case,
permanent washrooms need to be a part of the plan.
7.5. New ball diamond location and size: following the master plan, the new setting will
make the diamond expandable depending on use. At this point neither diamond will be
lit, cost of lighting is ~$100,000.00 per diamond, but the plan should allow for future
lights. Ball participation is growing rapidly which should be considered in planning for
future.
7.6. Tillsonburg Fair is 161 years old, older than the town. The Fair Board is concerned that
the town keeps taking away their property therefore shrinking the scope of the Fair.
However, during the master plan consulting process, the community indicated in favour
of change to meet its needs and wants and the master plan must be followed as per the
Committee’s mandate – with best accommodations made to the Fair Board.
7.7. Emergency access at the proposed archways and roundabouts will be taken into
consideration per MTO requirements.
8. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Monday July 25,
2016 at 5:30pm.
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9. Adjournment
Moved By: Rosemary Dean Seconded By: Margaret Puhr
Resolution #3
THAT the Memorial Park Revitalization Committee Meeting of July 11, 2016 be adjourned at
9:00am.
Carried