Loading...
200603 COVID-19 Task Force AGDThe Corporation of the Town of Tillsonburg COVID-19 Task Force Meeting June 3, 2020 9:00 a.m. Electronic Meeting AGENDA 1.Roll Call 2.Call to Order 3.Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the COVID-19 Task Force meeting of June 3, 2020, be adopted. 4.Adoption of Previous Minutes Proposed Resolution #2 Moved by: Seconded by: THAT the Minutes as prepared for the COVID-19 Task Force meeting of May 20, 2020, be adopted. 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.General Business & Reports 6.1 Communications 6.2 Recreational activities for youth/children 6.3 Testing Activity Update 6.4 Self-care activities 6.5 PPE- non-surgical masks and sanitizer 6.6 Pop-up patio discussion 7.Round Table 8.Next Meeting 9.Adjournment Proposed Resolution #3 Moved by: Seconded by: THAT the June 3, 2020 COVID-19 Task Force meeting be adjourned at _____ a.m. The Corporation of the Town of Tillsonburg COVID-19 Task Force Meeting May 20, 2020 9:00 a.m. Electronic Meeting MINUTES Present: Karen Devolin, Councillor Deb Gilvesy, Abbie Boesterd, Emma Dew, Joe McGuire, Merley Wheaton, Deputy Mayor Beres. Staff: Michelle Smibert, Town Clerk; Laura Pickersgill, Legislative Services Coordinator; Colleen Pepper, Marketing & Communications Officer Regrets: Councillor Chris Rosehart, Larry Scanlan, Roxanne MacMillan 1. Roll Call 2. Call to Order The meeting was called to order at 9:02 a.m. 3. Adoption of Agenda Resolution #1 Moved by: Merley Wheaton Seconded by: Joe McGuire THAT the Agenda as prepared for the COVID-19 Task Force meeting of May 20, 2020, be adopted. Carried 4. Adoption of Previous Minutes Resolution #2 Moved by: Joe McGuire Seconded by: Karen Devolin THAT the Minutes as prepared for the COVID-19 Task Force meeting of May 13, 2020, be adopted. Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 6. General Business & Reports 6.1 Communications 6.1.1 Kind Messaging and Working Together Colleen Pepper provided an overview of this past week’s social media usage and communications pieces. It was noted that the local content is creating a lot of attention on social media. The Province has extended the emergency orders until May 29th. Messaging should be shared informing the public that gatherings of more than 5 people are not permitted at this time and that people gathering must be from the same household. It was suggested that messaging be shared informing the public that these rules are the law and that fines could be incurred if rules are disobeyed. A discussion was held regarding the low number of testing occurring through Southwest Public Health and Province-wide in the recent days. It was suggested that the public be reminded that even though there are no reported cases locally does not mean that there are not any active cases going around the local community. A motion will be going in front of Council on May 25th to advocate to the Province for a local testing centre to be established in Tillsonburg. It was noted that the process for getting a test now in the general public is difficult. The process includes individuals having to do an online self-assessment, then contact a doctor based on the results, then the doctor must refer the individual to get the testing done. It was suggested that messaging be shared reminding people to give back to local charities. United Way Oxford recently received federal funding that can be distributed to local charities in need. These charities/agencies are important for keeping structure in the community thus reducing policing costs. It was noted that the Lake Lisgar fountain has not been installed yet this year likely due to the fact that volunteers must set it up and be in close proximity with one another when doing so. Staff will follow up with the Recreation department to confirm. There was a discussion surrounding the matter of wearing of masks. It was noted that at this time individual stores are receiving guidelines from the Province that does not require the wearing of masks. Other guidelines such as washing hands, and physically distancing is very useful to avoid the spread of the virus. It was suggested that information be shared linking individuals to information on: proper mask usage, glove wearing, proper hand washing and social distancing protocols. 7. Round Table 8. Next Meeting Wednesday, June 3, 2020 at 9:00 a.m. The topic of recreational activities for children to be added to the next agenda. 9. Adjournment Resolution #3 Moved by: Karen Devolin Seconded by: Joe McGuire THAT the May 20, 2020 COVID-19 Task Force meeting be adjourned at 9:41 a.m. Carried 1615-02 (01/14) 7530-4659 Ministry of Health Office of the Deputy Minister 777 Bay Street, 5th Floor Toronto ON M7A 1N3 Tel.: 416 327-4300 Fax: 416 326-1570 Ministère de la Santé Bureau du sous-ministre 777, rue Bay, 5e étage Toronto ON M7A 1N3 Tél. : 416 327-4300 Téléc. : 416 326-1570 May 24, 2020 MEMORANDUM TO: Health System Organizations and Providers SUBJECT: Additional Direction on Testing Strategy In support of our continued focus on reducing the spread of COVID -19, we are pleased to provide direction that is in addition to the testing guidance provided by the Chief Medical Officer of Health. Our approach to testing will continue to evolve, based on evidence from Ontario and other jurisdictions and the public health indicators that we are monitoring closely. This direction is in addition to the COVID-19 Testing Guidance Update of May 14, 2020. Effective immediately, testing is available for the following populations: Symptomatic testing: 1. All people with at least one symptom of COVID-19, even for mild symptoms. Please see the “Guidance for All Populations” section of the Testing Guidance Update for details about these symptoms. Asymptomatic, risk-based testing: 2. People who are concerned that they have been exposed to COVID-19. This includes people who are contacts of or may have been exposed to a confirmed or suspected case. 3. People who are at risk of exposure to COVID-19 through their employment, including essential workers (e.g., health care workers, grocery store employees, food processing plants). No Ontarian who is symptomatic or who is concerned they have been exposed to COVID-19 will be declined a test at an Assessment Centre (either through appointment or walk-in, per the processes of each individual Assessment Centre), As we continue to take an iterative approach to testing, expanded testing will provide valuable information about the spread of the virus in different communities across the province and help us to protect vulnerable populations and all Ontarians. 14-075 Thank you for your quick adoption of this new direction. We look forward to seeing our testing volumes increase, identifying cases quickly, and stopping the spread of COVID-19. Sincerely, (original signed by) Helen Angus Deputy Minister Ministry of Health Dr. David Williams Chief Medical Officer of Health Ministry of Health Matthew Anderson President and CEO Ontario Health From:OH, COVIDUpdates To:OH, COVIDUpdates Subject:Testing Activity Update Date:Sunday, May 24, 2020 6:27:57 PM To:          Health System Partners From:    Matthew Anderson, President and CEO, Ontario Health RE:          Testing Activity Update Date:     May 24, 2020   Effective testing, combined with contact tracing and other public health measures, is critical to defeating COVID-19. As you may have heard through various media reports, the Premier will be announcing in the coming week a plan to expand testing in Ontario. It will continue to focus on anyone who has symptoms (even if mild) and will include asymptomatic risk-based testing, with the intention of more proactively detecting outbreaks and monitoring for any spread of COVID-19.    In preparation for the announcement of the plan, steps were taken over the weekend by Ontario Health and our partners to alert assessment centers because they will be the main way for Ontarians to get tested. We encourage them to enable the public to contact them by providing a telephone number in addition to their address, and we are working with them so Ontarians can contact them directly without having to take additional steps through Telehealth Ontario, primary care or public health units.   In addition to alerting the assessment centres, Ontario Health has been ramping up to increase targeted testing across multiple sectors. In partnership with the Ministry of Long-Term Care, we are taking an approach which is designed not only to protect and support those tested, but also for the system to learn what testing approaches are most effective and should become an ongoing part of our response. Expanded testing is also generating results for future research and analysis purposes. This work is in addition to the initial testing recently completed across all long-term care home residents and staff.   Over the weekend, testing activities have included: Beginning to roll out ongoing interval testing to all long-term care home workers Testing for hospital workers who are in COVID-related and non-COVID related settings, with approximately a dozen hospitals already initiated Testing of retirement home workers continuing Testing in other congregate settings continuing Working with hospitals to expand community-based testing in high COVID active areas And working with partners in non-health care settings to expand testing   If your agency would like to get involved as we schedule the ramp up of these testing activities, please contact Ontario Health at Jordan.Ramsden@ontariohealth.ca.   There are many partners involved in testing in Ontario – from the Ministries of Health and Long- Term Care, to assessment centres, public health units, laboratories, hospitals, long-term care homes, paramedics, other health care settings, non-health care settings and more. It requires an integrated effort that each day gets stronger.    As you may also be aware, Ontario Health began working with our partners at Public Health Ontario in March to develop an integrated provincial laboratory network for COVID-19 testing.  More than 20 laboratories soon came on board that include Public Health Ontario, hospital and private laboratories. We are grateful for their united efforts. They meet every day, seven days a week, to look at ways to improve, stabilize and expand testing with recent successes including improvements in turn-around times and the quality of information for reporting. However, with this integrated network still developing, there are many improvement activities underway or slated to begin. If you have any questions about the lab network system, please contact covid- 19.diagnostics@ontariohealth.ca.   Significant efforts are underway to identify cases by expanding testing, as well as contain and limit the spread of COVID-19 through contact tracing, case management and other public health measures.  Thank you to everyone for your involvement and immense dedication to this effort.   Matthew Anderson           This e-mail message and any attachments are intended only for the above-named recipient(s) and may contain information that is confidential and solicitor-client privileged. If you have received this message in error, please notify me immediately and delete this e-mail and any attachments without copying, distributing or disclosing their contents. Le présent courriel et toute pièce jointe sont prévus pour les destinataires indiqués ci-dessus uniquement, et peuvent contenir des renseignements confidentiels et soumis au secret professionnel. Si vous avez reçu ce message par erreur, veuillez m’en aviser immédiatement et supprimer ce courriel et toute pièce jointe sans copier, distribuer ni divulguer son contenu We are preparing to reopen our Community Centre when the Province and Public Health Leaders in Ontario permit us to do so (no specific date has been given for this). We would love to know how you’re thinking and feeling about our reopening. Where do you think your personal comfort level may fall when our doors reopen? • Count me in for one day • I will ease into my routine over several weeks • Perhaps 2 – 3 months after the Y reopens • Once all public health mandates have been lifted • I am unsure at this time What are you most eager or excited to do upon returning to the Community Centre? Please share any concerns you may have about returning to the Community Centre? Your safety and wellbeing are our top priorities. What measure or practices can we put in place to help ensure your safety and make you feel comfortable at the Community Centre when we reopen? Since our closure how often do you virtually engage with the Town of Tillsonburg Webpage? • Daily • 2 – 3 times per week • 1 time per week • 1 – 2 month • Never If you have used any of our virtual resources what is your age range? Please share any additional feedback that may be helpful for our team as we plan for the day we reopen. Virtual Recreation in Tillsonburg The following is a list of posts we have provided on the Tillsonburg Recreation Instagram page. We have been alternating topics between aquatics, programs, and fitness since approval was received March 26. March 26 - Crayon melting craft March 27 - full body workout March 31 - Water safety tips April 1 - Magazine picture frame April 2 - slide update April 3 - HIIT workout April 3 - Slide update April 6 - toilet paper roll craft April 7 - Ab workout April 9 - On Guard water post April 12 - happy easter April 15 - monster bookmark craft April 15 - Upper body workout April 16 - Will it float post April 17 - paper plate flowers craft April 17 - Swimmers in the tub April 20 - HIIT and core workout April 21 - Swimming underwater post April 22 - Watermelon bowls craft April 23 - Lean legs workout April 27 - Turtle craft April 28 - Upper body and abs workout April 29 - Splashing post April 30 - pinata craft May 1 - Full body circuit May 5 - Flower bouquet craft May 6 - muscle sculpting supersets workout May 7 - submerging post May 12 - back floats post May 13 - Party decoration craft Since the beginning of the COVID outbreak we have attended a number of webinars related to how we can stay connected during this time. Most municipalities have now set up a “Virtual Recreation” page on their website. Through this page they are offering recreational and wellness opportunities. Some of their offerings are provided by staff through Facebook and Instagram and make use of videos either live or prerecorded. A majority of the websites provide links to other activities that have already been designed and of interest to participants such as: https://www.londontourism.ca/top-virtual-family-fun-activities-in-london-ontario The webpages are divided up usually into: • Health and Wellness Adults • Kids Zone • Culture • Virtual Experiences • Offline Experiences Here are a few Virtual Recreation pages: • https://www.bracebridge.ca/en/be-active/virtual-recreation.aspx • https://www.cambridge.ca/en/parks-recreation-culture/rec-from-home.aspx# • https://www.springwater.ca/en/recreation-and-culture/virtual_recreation_zone.aspx • https://www.lakeshore.ca/en/explore-and-play/recreation-and-leisure.aspx • https://www.woolwich.ca/en/living-here/woolwich-stay-home-stay-active.aspx# There are tons of resources available to us to either replicate or link to and use. Some of the interactive activities we would like to facilitate here in Tillsonburg are: • Weekly or Bi Weekly Zoom meetings with our participants. Motivational Mondays where we can touch base with them to see how they are doing or if they are in dire need of something. This opportunity would allow participants who are program friends to connect and perhaps continue on that connection outside of the meeting. • Bear Hunt - this has been done in several communities and the goal is to get families with children out walking. We would put out an announcement encouraging everyone in our community to put a teddy bear in their window. Then while families are walking they can be on the hunt for Teddy Bears throughout the community. Encourage them to take pictures and post on our Facebook page. • Scavenger Hunt Zoom Meeting - this event is designed for a fun night with families. We would ask for items and participants would have a certain time limit to find the item and bring it back to the camera. • Community Scavenger Hunt - Where we provide a list of items they have to find in our Community and email us their pictures. Every entry could be put into a draw for some Tillsonburg Swag. • Promoting Self Care and offering some ideas on how to do that - see attached. • We could offer a Netflix Party for adults and for teens. We could even do a Facebook poll of movie choices to decide what we would watch together. • Conduct a Survey Monkey about their return to our facilities - see attached. • Fitness classes/Zumba inspired classes for all ages. • Chair Fitness for those who aren’t able to participate in our regular fitness providing’s. • Partner with Library to read bed time stories to children at night. Could use a different staff person each night. • Conference calls for Seniors where they can call in and discuss topics each week of interest. Some examples are gardening, books, trivia etc. • Partner with the Lions to see if there is a virtual bingo they could be offering to continue their fundraising while providing those BINGO lovers in our community some fun. 1.Start a daily jouirnal 2.Remove 5 things from your space you don’t use or don’t like 3.Put seasonal clothing away 4.Track your water intake (aim for 8,8oz glasses/day) 5.Plan your meals for the next 2 weeks 6.Research something you know nothing about 7.Pick one area of your space and declutter 8.Identify which activities give you the most joy 9.Pick an activity from #8 and do it 10.Create a morning routine that works for your family 11.Connect with an old friend 12.Clean out social media from sites/people who don’t bring you joy 13.Do a ‘Brain Dump’ of all of the things that have been overwhelming you 14.If something has been overwhelming you pick a friend and vent about it. Thank them afterwards for listening. 15.Make a list of volunteer opportunities and chose one to start 16.Check your credit score and set financial goals 17.Plan a getaway for the future 18.Spend 10 minutes thinking about your morals/ideals 19.Write down everything that you are grateful for 20.Educate yourself on the history of your town/city 21.Watch a sunset or Sunrise 22.Create a ‘happiness” jar - write down things that make you happy 23.Write a letter to a loved one 24.Try a new recipe 25.Organize family photos 26.Start reading a new book 27.Complete a random act of kindness 28.Revisit a childhood hobby 29.Spend an hour in nature 30.Write down 5 goals and post them on your fridge Remember self care isn’t selfish, it’s necessary. Take a moment to check in with yourself: ❏How are you feeling? ❏What do you need? ❏Have you gotten enough sleep? ❏Have you checked in with a loved one today? ❏What expectations of “normal” can you let go of today? It is easy during difficult times to forget about yourself and worry about loved ones. Remember self care isn’t selfish, it’s necessary. ❏Have you drank enough water today? ❏Have you moved your body today? ❏Have you done something nice for someone today? ❏What can you do that makes you smile today?