200902 CHSA AGDThe Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
September 2, 2020
4:30 p.m.
Electronic Meeting
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of September 2, 2020, be adopted.
3.Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of August 5, 2020, be approved.
5.General Business & Reports
5.1. Citizen of the Year
5.1.1 Plaque/Trophy/Charcuterie Board
5.1.2 Celebration Discussion/Planning
5.2. Tillsonburg 150
5.2.1 Survey Results/Discussion
5.2.2 Draft Budget Discussion
6.Next Meeting
7.Adjournment
Proposed Resolution #3
Moved by:
Seconded by:
THAT the September 2, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at ______ p.m.
The Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
August 5, 2020
5:30 p.m.
Electronic Meeting
MINUTES
Present: Rosemary Dean, Councillor Esseltine, Mayor Molnar, Carrie Lewis, Collette
Takacs
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps, Culture &
Heritage Manager/Curator
Regrets: Vern Fleming, Terry Fleming, Erin Getty, Tabitha Verbuyst, Mark Dickson
1. Call to Order
The meeting was called to order 5:41 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Rosemary Dean
Seconded by: Carrie Lewis
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of August 5, 2020, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of June 29, 2020, be approved.
Carried
5. General Business & Reports
5.1. Resignation of Committee Member
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the Culture, Heritage and Special Awards Committee accepts the
resignation of the Committee member James Murphy;
AND THAT the Culture, Heritage and Special Awards Committee acknowledges
the member’s valuable contributions to the Committee.
Carried
5.2. Citizen of the Year- Update- Laura Pickersgill
Laura asked the Committee for feedback on the media release for Citizen of the
Year. Members discussed options for holding a celebration for the recipient in
the future. It was suggested that the Mayor could incorporate a socially distant
in-person award presentation to the recipient during his Wednesday afternoon
live Facebook updates. It was recommended that the Committee holds off on
planning a celebration indoors until later in the fall if/when COVID-19 starts to
ease and the permitted indoor gathering number increases.
It was suggested that the in-person presentation should take place in front of
Council once Councillors are permitted to meet in-person again.
Laura will look into getting the recipients’ plaque designed and ordered. Laura
will reach out to the Chamber of Commerce to investigate how they are planning
on hosting their virtual Awards of Excellence ceremony. Laura and Collette to
develop a quote from the Chair to be inserted into the media release following
this meeting.
5.3. Draft Survey for Tillsonburg 150
Members reviewed the draft survey for Tillsonburg 150 celebrations.
Laura will circulate this survey online, on Facebook and email to Tillsonburg’s
Advisory Committees, the BIA, the Chamber of Commerce and local service
clubs. It was recommended that this be sent to Council and the Senior
Leadership Team before general circulation to the public.
The results of this survey would help determine what funding request could be
put into a report to Council in fall of 2020 to set aside funding in the 2021
budget.
Moved by: Mayor Molnar
Seconded by: Carrie Lewis
THAT the draft Tillsonburg 150 survey as provided for on August 5, 2020 at the
Culture, Heritage and Special Awards Committee meeting, be approved for
circulation, as amended.
Carried
5.4 Heritage Review- 38 Ridout St W
Members reviewed the proposed outdoor deck space and its’ implications on the
heritage designation of the property. The Committee did not feel that this proposal
would affect any parts of the heritage designation as long as the specific amenities
prescribed in the by-law are maintained, such as the stain glass windows. The
Committee passed the following resolution:
Resolution #3
Moved by: Carrie Lewis
Seconded by: Rosemary Dean
BE IT RESOLVED that the Culture, Heritage and Special Awards Committee
supports the creation of the additional outdoor space including an AODA accessible
ramp while respecting the architectural significance prescribed in By-Law 2258 with
respect to the exterior on the property known as 38 Ridout Street.
Carried
6. Next Meeting
September 2, 2020at 4:30 p.m.
The members present discussed changing the meeting times from 5:30 p.m. to 4:30
p.m. Laura will reach out to the rest of the members to see if this time change would
be adequate for others.
7. Adjournment
Resolution #4
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the August 5, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at 6: 41 p.m.
You're Invited to Tillsonburg's 150th Birthday!SurveyM onkey
1 / 6
67.26%76
4.42%5
28.32%32
Q1 Would you attend/participate in an event celebrating the Town’s 150th
Birthday?
Answered: 113 Sk ipped: 0
TOTAL 113
Yes
No
M aybe
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
May be
You're Invited to Tillsonburg's 150th Birthday!SurveyM onkey
2 / 6
42.59%46
3.70%4
53.70%58
Q2 If yes, would you prefer to see:
Answered: 108 Sk ipped: 5
TOTAL 108
In-person
celebrat ions
V irtual
celebrat ions
A mixture of
both
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
In-person celebrations
Virtual celebrations
A mixture of both
You're Invited to Tillsonburg's 150th Birthday!SurveyM onkey
3 / 6
57.27%63
42.73%47
Q3 Would you prefer to see:
Answered: 110 Sk ipped: 3
TOTAL 110
a one-time
celebr ation
smal l er
incor por atio...
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
a one-time celebration
smaller inc orporations of c elebration throughout the year
You're Invited to Tillsonburg's 150th Birthday!SurveyM onkey
4 / 6
Q4 What kinds of events or ideas do you have that you would like to see
celebrated by the Town of Tillsonburg?
Answered: 79 Sk ipped: 34
You're Invited to Tillsonburg's 150th Birthday!SurveyM onkey
5 / 6
Q5 Are there any other thoughts or considerations that you have that you
would like to share. If so, please list them here:
Answered: 45 Sk ipped: 68
You're Invited to Tillsonburg's 150th Birthday!SurveyM onkey
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Q6 Would you be interested in volunteering at an event? If yes, please
provide us with your name, email address, and phone number.
Answered: 40 Sk ipped: 73