201021 CHSA AGDThe Corporation of the Town of Tillsonburg
Cultural, Heritage and Special Awards
Advisory Committee
October 21, 2020
4:30 p.m.
Electronic Meeting & 200 Broadway, 2nd Floor Council Chambers AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Cultural, Heritage and Special Awards
Advisory Committee meeting of October 21, 2020, be adopted.
3.Disclosures of Pecuniary Interest and the General Nature Thereof
4.Adoption of Minutes of Previous Meeting
Propos ed Resolution #2
Moved by:
Seconded by:
THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee
meeting of October 7, 2020, be approved.
5.General Business & Reports
5.1. Citizen of the Year
6.Next Meeting
November 4, 2020 at 4:30 p.m.
7.Adjournment
Proposed Resolution #3
Moved by:
Seconded by:
THAT the October 21, 2020 Cultural, Heritage and Special Awards Advisory
Committee meeting be adjourned at ______ p.m.
The Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards
Advisory Committee
October 7, 2020
4:30 p.m.
Electronic Meeting & Hybrid Model (200 Broadway, Suite 204, Council Chambers) MINUTES
Present: Collette Takacs, Tabitha Verbuyst, Mark Dickson, Rosemary Dean (arrived at
5:10 p.m.), Councillor Esseltine, Carrie Lewis
Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps,
Curator/Manager of Heritage & Culture
Regrets: Vern Fleming, Terry Fleming
1. Call to Order
The meeting was called to order at 4:43 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Councillor Esseltine
Seconded by: Tabitha Verbuyst
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of October 7, 2020, be adopted, as amended with the
addition of item 5.3.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minute s of Previous Meeting
Resolution #2
Moved by: Tabitha Verbuyst
Seconded by: Carrie Lewis
THAT the Minutes of the Culture, Heritage and Special Awards Advisory Committee
meeting of September 2, 2020, be approved.
Carried
5. General Business & Reports
5.1. Citizen of the Year
5.1.1 Interest in Virtual Celebration
It was noted that a virtual celebration could be a good way of recognizing the
Citizen of the Year given the current pandemic situation. It was suggested that
the event be held near the end of the month to mid November. It was suggested
that a series of videos of pre-recorded speakers could be shared during a live
virtual session. Laura will investigate pricing of a videographer to see what they
could do within our budget. It was noted that the original motion passed by
Council indicated that an in-person celebration would take place once the
pandemic is resolved. It was suggested that a hybrid model at the Community
Centre could be an option. Laura will look into the possibility of renting arena
space or an auditorium at the Community Centre. Penny will provide Laura with
a lis t of potential speakers for the celebration.
5.2 T illsonburg 150
5.2.1 Draft Budget Discussion
Staff will investigate grant opportunities to apply for that would relate to this type of
event. The Committee held further discussion on ways to access funds for this
event and passed the following resolution:
Resolution #3
Moved by: Carrie Lewis
Seconded: Mark Dickson
THAT the C ulture, Heritage, and Special Awards requests that any unspent
funds from their 2020 Cultural Grants budget be placed into reserves to be used
for the 2022 Tillsonburg 150 celebrations .
Carried
5.3 Resignation of Committee Member
Resolution #4
Moved by: Councillor Esseltine
Seconded by: Tabitha Verbuyst
THAT the Culture, Heritage and Special Awards Committee accepts the
resignation of Committee Member, Erin Getty;
AND THAT the C ulture, Heritage and Special Awards Committee recognizes the
member ’s valuable contributions to the Committee.
Carried
5.4 Lieutenant Governor ’s Award
The Committee noted that there was not enough time this year to complete an adequate
nomination for any of the awards included under this initiative, however, this award will
be considered in discussions earlier next year. Laura will pass this information along to
the local school board.
6. Next Meeting
Wednesday, October 21, 2020 at 4:30 p.m.
7. Adjournment
Resolution #3
Moved by: Rosemary Dean
Seconded by: Carrie Lewis
THAT the October 7, 2020 Culture, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:32 p.m.
Carried
Citizen of the Year
Option 1- Postpone
• Postpone all planning to an undetermined date until larger gatherings can be
held with little/no restrictions
Pros Cons
‘Potentially’ able to have a large
celebration as done in the past
Unknown wait period- could be many
months/years
Everyone participates in-person, eats,
drinks, socializes
People may not be as comfortable in
the future gathering in large groups
No need to monitor COVID -19 safety
protocols
Would lose the timeline of celebrating
the ‘current’ year’s recipient
Option 2- Virtual
• All participants participate/view a live session electronically from the comfort of
their home
• Doug could invite his social bubble into his home to view/participate in the
session
• Trophy/certificate, flowers and a gift gets delivered to Doug’s home before the
event
• Hot meal gets delivered Doug’s home for him and his social bubble to enjoy
before the event
• Guest speakers are pre-recorded and shared throughout the live electronic
session
• Event could be aired on Rogers TV
Pros Cons
Safest idea with COVID -19 pandemic Not as personable
Everyone can participate from
‘anywhere’ in the world
Technical issues/requirements
Celebration is still taking place on a
smaller scale in the comfort of
recipients’ home
Participants may be uncomfortable or
unable to use technology to participate
Option 3- Combination
• Doug and his social bubble (immediate family) would be invited to participate
electronically in the Program Room at the Museum
• Depending on comfort levels, the Mayor, Councillor Esseltine and Committee
Chair could join the family in the Program Room
• The room would be set up with nice table cloths, flowers, balloons, “Town”
colours and refreshment table
• Group can enjoy a catered hot meal before the event (either served in individual
portions or family style)
• In -person group could participate electronically with all others tuning in
electronically
• Certificate and award could be presented in person during the live session
• Guest speakers are pre-recorded and shared throughout the live electronic
session
• Event could be aired on Rogers TV
Pros Cons
Safer then meeting in-person in large
group
Monitoring of COVID -19 safety
protocols is required
Everyone can participate from
‘anywhere’ in the world
Technical issues/requirements
Celebration is still taking place on a
smaller scale with an special feeling of
still “getting out of the house” to
celebrate
Participants may be uncomfortable or
unable to use technology to participate
Option 4- Prolong Reign
• Provide a public press release that proclaim s Doug as the 2020 and 2021 Citizen
of the Year with
• Plan an in-person celebration in Spring 2021 (indoors or outdoors)
• Send a hot meal to Doug’s home for him and his family to enjoy now
Pros Cons
Same as option 1 Same as Option 1
Some recommendation can be done
immediately by sending the meal now
May cause community upset by
changing precedence and prolonging
the reign