201021 MPRAC AGDThe Corporation of the Town of Tillsonburg
Memorial Park Revitalization Advisory Committee
October 21, 2020
5:30pm
Electronic meeting
AGENDA
1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Memorial Park Revitalization Advisory
committee meeting of October 21, 2020, be adopted.
3. Minutes of the Previous Meeting
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Memorial Park Revitalization Advisory Committee Minutes of September
23, 2020, be adopted.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. General Business & Reports
5.1. Committee Terms of Reference
5.2. Departmental Service Review report to Council
5.3. Parking lot update
5.4. Master Plan priorities
5.5. Parking Priorities
6. Next Meeting
7. Adjournment
Proposed Resolution #2
Moved by:
Seconded by:
THAT the October 21, 2020 Memorial Park Revitalization Advisory Committee
meeting be adjourned at _____ p.m.
Page 1 of 3
Subject: RCP Departmental Service Review Update
Report Number: RCP 20-35
Author: Christopher Baird, Interim Director of Recreation, Culture & Parks
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 13, 2020
RECOMMENDATION
That Report RCP 20-35 – RCP Departmental Service Review Update be received as
information;
BACKGROUND
The Town of Tillsonburg engaged The Clarico Group Inc. to undertake a Departmental
Service Review of the Recreation, Culture & Parks Department which was completed in
April 2020. The attached summary will update the Council regarding the 74
recommendations which spanned the RCP portfolio including; the Cemetery, Facilities,
Recreation, Museum and Park Operations.
DISCUSSION
Staff are pleased to present the attached update outlining the status of the 74
recommendations previously presented to Council.
CONSULTATION
This report has been prepared in consultation with staff in the Recreation, Culture & Parks
Department and CAO.
FINANCIAL IMPACT/FUNDING SOURCE
Any financial impact associated with the recommendations herein will be included in
either the 2021 Capital or Operating Budgets and fully subject to Council’s approval
during upcoming Budget deliberations.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☐ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
RCP 20-31
Page 2 of 3
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☒ Provide opportunities for families to thrive
☒ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☒ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
N/A
RCP 20-31
Page 3 of 3
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Advisory Committee
September 23, 2020
Electronic meeting
MINUTES
Present: Joan Weston, Eugene Todd, Kim Sage, Jane Ann McLean, Mel Getty,
Rosemary Dean
Absent with Regrets: Scott Vitas, Terry Smith, Chris Rosehart, Sharon Howard,
Ken Patterson, Mike Cerna
Also Present: Christopher Baird, Margaret Puhr
1. Call to Order
The meeting was called to order at 5:35 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Joan Weston
Seconded by: Eugene Todd
THAT the revised Agenda as prepared for the Memorial Park Revitalization Advisory
Committee meeting of September 23, 2020, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Moved by: Joan Weston
Seconded by: Eugene Todd
THAT the Memorial Park Revitalization Advisory Committee Minutes of February 19,
2020, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. General Business & Reports
5.1. Project status update – The main parking lot extension at the Community
Centre is being completed in the next 10 days; outdoor ice rink water ponding
issues will be resolved by the contractor through installation of drains to remove
the surface water; new water slide project – East Elgin Concrete and the
Engineering department are working on installation of steel support structure
and the concrete, this project is on track to be completed for next spring; Matt
Johnson, the parks and cemetery supervisor has been working diligently with
user groups to plan repairs for the next 3-4 years to improve the ball diamonds,
plant trees and make general improvements; dog park will also have some work
done later this year; the storage area that holds supplies for the diamonds will be
tidied up as will the grass area North of the ball diamonds.
5.2. Committee membership – departmental service review suggested reducing
number of committees by combining or creation of sub-committees to make their
involvement more meaningful. Director’s next report to council will address this
further. Committee Terms of Reference will be reviewed by the Director and
Clerk and feedback provided to the committee regarding attendance guidelines.
5.3. Signage – Capital budget for park signage was approved earlier this year for the
amount $21,000, which will only cover partial signage, however, this amount can
be carried forward to next year if unused. The department is waiting to hear back
about a federal grant, which if approved could help with this project. The
committee will decide on the style of signage and this will be passed on to the
Economic Development department for development. The signage project
should expect to have a 3-year duration.
6. General discussion: Historical Society has installed a wrought iron fence at the
park entrance at the end of Sanders Street; meeting format will continue as
electronic or hybrid model until the council makes decision to allow in -person
meetings again; at the outdoor pad a new water fountain was installed over the
summer and Courtland Gardens has donated time to upkeep the flowerbeds around
the pad.
7. Next Meeting: October 21 at 5:30pm.
8. Adjournment
Resolution #4
Moved by: Joan Weston
Seconded by: Jane Ann McLean
THAT the September 23, 2020 Memorial Park Revitalization Advisory Committee
meeting be adjourned at 6:18p.m.
Carried