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210203 Cultural, Heritage & Special Awards Committee AgendaThe Corporation of the Town of Tillsonburg Culture, Heritage and Special Awards Advisory Committee Meeting February 3, 2021 4:30 p.m. Electronic Meeting AGENDA 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the Culture, Heritage and Special Awards Advisory Committee meeting of February 3, 2021, be adopted. 3.Adoption of Previous Minutes Propos ed Resolution #2 Moved by: Seconded by: THAT the Minutes as prepared for the Culture, Heritage and Special Awards Advisory C ommittee meeting of November 4, 2020, be adopted. 4.Disclosures of Pecuniary Interest and the General Nature Thereof 5.Presentations 5.1 Heritage Rescinding- 83 Rolph Street Presented by: Andrew Teeple, Athon Construction & Development Corp. 6.General Business & Reports 6.1 Tillsonburg 150th Celebration 6.2 2020 Citizen of the Year Debrief 6.3 2021 Citizen of the Year 7.Round Table 8.Next Meeting 9.Adjournment Proposed Resolution #3 Moved by: Seconded by: THAT the February 3, 2021 Culture, Heritage and Special Awards Advisory Committee meeting be adjourned at _____ p.m. The Corporation of the Town of Tillsonburg Cultural, Heritage and Special Awards Advisory Committee November 4, 2020 4:30 p.m. Electronic Meeting MINUTES Present: Collette Takacs, Councillor Esseltine, Carrie Lewis, Rosemary Dean, Mark Dickson Staff: Laura Pickersgill, Legislative Services Coordinator; Patty Phelps, Curator/Manager of Heritage & Culture Regrets: Tabitha Verbuyst, Vern Fleming, Terry Fleming 1. Call to Order The meeting was called to order at 4:34 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Carrie Lewis Seconded by: Councillor Esseltine THAT the Agenda as prepared for the Cultural, Heritage and Special Awards Advisory Committee meeting of November 4, 2020, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution #2 Moved by: Councillor Esseltine Seconded by: Carrie Lewis THAT the Minutes of the Cultural, Heritage and Special Awards Advisory Committee meeting of October 21, 2020, be approved. Carried 5. General Business & Reports 5.1. Citizen of the Year Event Update Laura provided an overview on the preparations for the Citizen of the Year event and noted that everything is on track. Laura posed the question to the group on ideas for a gift to the recipient. Suggestions were made to provide the gift of ‘BIA Bucks’ or a Kelsey’s gift card. Members were asked to send any other ideas they have by the end of the week to Laura. 5.2. Tillsonburg 150 Report Update Laura noted that the report requesting the unused cultural grants be transferred into reserves will be going to Council on November 23, 2020. 5.3. Letter for Erin- Draft The members were in favour of the drafted letter thanking the former member for her efforts on the committee. 5.4. Nomination of Vice-Chair Resolution #3 Moved by: Mark Dickson Seconded by: Collette Takacs THAT Carrie Lewis be nominated and selected to fill the Vice-Chair position on the Cultural, Heritage and Special Awards Advisory Committee. Carried 6. Next Meeting December 2, 2020 at 4:30 p.m. 7. Adjournment Resolution #4 Moved by: Carrie Lewis Seconded by: Rosemary Dean THAT the November 4, 2020 Cultural, Heritage and Special Awards Advisory Committee meeting be adjourned at 4:51 p.m. Carried Heritage Permit Application Application Information Name: _______________________________________________________ Address: __________________________________ P.O. Box: ___________ Town: __________________________ Province: _________ Postal Code:_________ Phone Number:_____________________ Email:_________________________ Owner Information (if different from applicant) Name:_______________________________________________________ Address: _______________________________________ P.O. Box: ___________ Town: __________________________ Province: _________ Postal Code:_________ Phone Number:_____________________ Email:_________________________ Property Information Municipal Address: __________________________________________________ Required Information: Please select the information that has been attached to this application form. … Detailed description of proposed change(s) … Drawings … Photographs … Other: ____________________ … Other: ____________________ Athon Construction & Development Corp. (Athon) 164 Herbert Street Waterloo ON N2J 1T4 519-900-5455 andrew@athon.ca Oxford Lofts Inc. 61 Flanders Dr. Waterdown ON L8B 0G6 519-900-5455 timmckillican@gmail.com 83 Rolph Street, Tillsonburg, ON ■Letter Applicant’s Acknowledgement The Applicant herby acknowledges that this application and the attached supporting document, information and materials, if any, contains information collected and maintained specifically for the purpose of creating a record available to the general public and is open to inspection by any person during normal office hours pursuant to the provisions of the Municipal Freedom of Information and Protection of Privacy Act; that conceptual development plans and/or drawings submitted with this application are not reviewed for compliance with the Ontario Building Code and/or related regulations; that submission of this application constitutes tacit consent for authorized Town staff representative(s) to inspect the subject lands or premises, and to carry out any inspections, tests and investigations as may be required; that additional fees and/or charges (e.g. building permit fees, parkland dedication fees, development charges) associated with any development approved in conjunction with this application may be required; that additional information and/or materials may be required, and therefore, the application may not be deemed complete, nor processed unless the additional information and/or materials are submitted, Any other approvals required for this undertaking are the responsibility of the applicant. Furthermore, the Applicant also acknowledges that this application is to be used by persons or public bodies as an application for a Heritage Permit. In the application, “subject land(s)” mean the land(s) that is the subject of this application. This application and any attached supporting documentation, contains information collected and maintained specifically for the purpose of creating a record available to the general public and is open to inspection by any person during normal office hours. Personal information on this application is collected under the authority of the Municipal Act, as amended, and the Ontario Heritage Act, as amended, and will be used in the processing of the application for a Heritage Permit. Applicant’s Signature: __________________________ Date: ______________________ Owner’s Authorization If the applicant is not the owner of the land that is the subject of this application, then written authorization by the owner, authorizing the applicant to prepare and submit the application must be attached, or the owner must complete the authorization set out below. I, _______________________, am the owner of the land that is the subject of this application and I authorize ___________________________________ to prepare and submit this application on my behalf. Owner’s Signature: ____________________________ Date: _______________________ The personal information on this form is collected under the legal authority of Section 33(2), Section 42(2), and Section 42(2.2) of the Ontario Heritage Act. The information will be used for the purposes of administering the heritage permit application and ensuring appropriate service of notice of receipt under Section 33(3) and Section 42(3) of the Ontario Heritage Act. If you have any questions about this collection of personal information, please contact the Town of Tillsonburg Clerk’s Office at 519- 688-3009. December 16, 2020 Timothy McKillican Athon (c/o Andrew Teeple) December 16, 2020 Thursday, December 17, 2020 Attn: Laura Pickersgills 204-200 Broadway Tillsonburg, Ontario N4G 5A7 lpickersgill@tillsonburg.ca P: 519-688-3009 X4042 Dear Culture, Heritage and Awards Committee, This submission proposes an alternate method of protecting 83 Rolph Street in lieu of the current official heritage designation. Below I will discuss where we are in the restoration process, the reason for this request, and a proposed solution. As you may be aware, the former Rolph Street Public School is nearing the end of its restoration and transformation. We are very proud of how the building has come together and hope you are all equally thrilled with the results. When the school was closed, the heritage designation was recommended to protect the facade from demolition, alteration, or general disrepair. Now that the project is complete, I believe our commitment to the building speaks for itself. The problem we have encountered is that the heritage designation has had the unintended consequence of rendering the project essentially uninsurable. Reaching out through multiple insurance brokers, we contacted approximately 35 insurers, all insurers declined except one. The company which agreed to insure the project would only do so for about 300% of the cost of an otherwise similar policy. This is despite the building being renovated entirely from the ground up. This insurance premium is a significant additional reoccurring cost each year, forever; not to mention future annual increases. From a practical perspective, the building has been brought up to, and in many cases beyond, modern standards of fire separations, fire suppression, electrical codes, and other life safety systems, and structural support. In other words, this building is much safer than it has ever been, and the risk of such a loss is nearly unimaginable. Despite the upgrades, the situation which the insurers are worried about is a catastrophic loss. In such an event, they are concerned about being held accountable for the complete restoration of each and every aspect and specific material as initially constructed in 1912. This would not be possible, hence the un-insurability. The heritage designation also adds uncertainty and risk to the insurer's disaster response by slowing the remedial work with additional sourcing, procdesses, and approvals. If there was damage to the heritage facade, we would continue to do everything reasonable to repair and preserve the building; the heritage facade is an asset that we have every intention of protecting. As an example of our commitment, since I last came before the committee, we have at our discretion performed many optional extra repairs and upgrades to the facade, including having the entire building chemically cleaned, sealed, and painted. The building looks beautifully refreshed, and this work will protect the facade for many decades to come. We are not proposing to eliminate the protection of the facade; we are proposing to replace the heritage designation with a more precise mechanism that will accomplish your goals while not imposing an undue burden on the project. I suggest that the staff determine the exact mechanism; I propose the following as a basis: The owner will sign an irrevocable undertaking to maintain the facade and other heritage elements. The maintenance will be to the reasonable satisfaction of the Town of Tillsonburg and the Culture, Heritage and Awards Committee. The owner will place $10,000 in security with the Town of Tillsonburg. Should a concern arise, the Town of Tillsonburg shall notify the owner giving 90 days notice to make the repairs. If the requested repairs are refused or insufficient, the Town of Tillsonburg has the right to unilaterally deploy the security to remedy the concerns. I believe the heritage designation mostly works by disallowing inappropriate modifications, whereas the above undertaking could even stipulate a level of appropriate upkeep. Therefore, this agreement would result in better care and attention to the facade's maintenance in all day-to-day circumstances and gives the Culture, Heritage and Awards Committee the resources it needs. With tenants scheduled to move in, we had no choice but to proceed with the only insurance option on offer for the first year of operations. Ironically, had we not been fortunate enough to find one insurer, the building would be sitting vacant, uninsured, and more vulnerable than ever. We may not be as lucky when this policy expires in October 2021; finding a compromise where we can make certain that the building can obtain multiple competitive and complete insurance offers is the best way to guarantee its future. Finally, if at any point in the future you believe that the building is in danger, you could mearly reinstate the heritage designation. If approved, and if at all possible, I would ask that the process be finalized by March 31, 2021. For more information on the finished project, the history, and some of the many historical elements we have integrated back into the building please visit www.oxfordestates.ca. I appreciate your consideration and welcome any questions, concerns, or feedback. Sincerely, Andrew Teeple Athon Construction and Development Corporation P: 519-900-5455 F: 1-888-732-7207 E: andrew@athon.ca Figure 1 - Recent outside sample photo Figure 2 - Recent inside sample photo Figure 3 – Wall sample before restoration and protection. Figure 4 – Wall sample after restoration and protection From:Amelia Jaggard To:Laura Pickersgill Cc:Sheena Pawliwec; Michelle Smibert; Kyle Pratt Subject:Council Decision Letter - CLK 21-01 Funding for Tillsonburg 150 Date:January 12, 2021 4:16:35 PM Attachments:image001.png Good afternoon, At the January 11, 2021, meeting of Tillsonburg Town Council, the following resolution was passed: Resolution # 2021-007 Moved By: Councillor Esseltine Seconded By: Councillor Luciani THAT the unspent $6,000 Cultural Grants Funding (2020) be transferred to the Recreation, Culture and Parks reserve. Regards, Amelia Jaggard, CMM I Deputy Clerk Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 4041 www.Tillsonburg.ca www.DiscoverTillsonburg.ca www.Facebook.com/TillsonburgON Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process. This email communication is CONFIDENTIAL AND LEGALLY PRIVILEGED. If you are not the intended recipient, use or disclosure of the contents or attachment(s) is strictly prohibited. If you have received this communication in error, please notify the author by return email and delete this message and any copy of it immediately. Thank you. þ Think about our Environment. Print only if necessary.