210505 Cultural, Heritage & Special Awards Committee AgendaThe Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Advisory Committee Meeting
May 5 , 2021
4:30 p.m.
Electronic Meeting AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of May 5, 2021, be adopted.
3.Adoption of Previous Minutes
Propos ed Resolution #2
Moved by:
Seconded by:
THAT the Minutes as prepared for the Culture, Heritage and Special Awards
Advisory C ommittee meeting of April 7, 2021, be adopted.
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Closed Session
Proposed Resolution #3
Moved by:
Seconded by:
THAT the Culture, Heritage and Special Awards Advisory Committee move into the
closed session to consider personal matters about an identifiable individual
(Volunteer Recognition Program)
6.Presentations
7.General Business & Reports
6.1 Tillsonburg 150 Brainstorming Survey Results
6.2 Tillsonburg 150 Subcommittee D evelopment
P roposed Resolution #4
THAT the Culture, Heritage and Special Awards Advisory Committee recommends
to Council the establishment of a Tillsonburg 150 Planning Ad-Hoc Committee;
AND FURTHER THAT the Tillsonburg 150 Planning Ad-Hoc Committee be
composed of the following existing Culture, Heritage and Special Awards Committee
Members: [INSERT NAMES] and # members of the public.
8. Round Table
9. Next Meeting
10. Adjournment
Proposed Resolution #5
Moved by:
Seconded by:
THAT the May 5 , 2021 Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at _____ p.m.
The Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Advisory Committee Meeting
April 7, 2021
4:30 p.m.
Electronic Meeting
MINUTES
Present: Collette Takacs, Councillor Penny Esseltine, Carrie Lewis, Tabitha Verbuyst
Staff: Laura Pickersgill, Executive Assistant; Patricia Phelps, Manager of Culture &
Heritage/Curator
Absent: Terry Fleming, Rosemary Dean, Mark Dickson
1. Call to Order
The meeting was called to order at 4:33 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Carrie Lewis
Seconded by: Tabitha Verbuyst
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of April 7, 2021, be adopted.
Carried
3. Adoption of Previous Minutes
Resolution #2
Moved by: Councillor Esseltine
Seconded by: Carrie Lewis
THAT the Minutes as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of March 3, 2021, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Presentations
6. General Business & Reports
6.1 Tillsonburg 150 Brainstorming Sessions
6.1.1 Confirmed Attendees to Date
The Committee reviewed the list of RSVPs. It was suggested that the
invitation be opened up to include the Town’s Advisory Committee groups,
high school students, community sports groups, snowbirds, Theatre
Tillsonburg and the Historical Society.
There were ideas discussed for the Tillsonburg 150 festival:
• To incorporate some kind of music such as: a talent show or lip
syncing battle
• It was suggested that this event not mimic the Turtlefest event. It
will be important for the two planning committees to remain in
contact regarding the two events.
• Inclusion of the snowbirds
• Inclusion of a historical component such as: skits
The brainstorming session will be moved to one day versus two days. The
session will be held on April 22 from 5-7 p.m.
There was a recommendation to host a separate one-day event on the
actual Town’s birth date in March 2021. Staff suggested having an open
house of Town facilities on this date where members of the public can tour
the facilities and enjoy cake and refreshments at each facility. Staff will
bring this item to the Senior Leadership and Management Team for review
with a report to Council following the staff review.
6.1.2 Develop/Confirm Agenda for Sessions
It was suggested that the agenda for the session include:
• Introduction
• Brainstorming for ideas
• Voting on a list of pre-established ideas
• Interest in participation in a subcommittee
6.1.3 Confirm Host for the Sessions
Collette and Carrie will co-host the session.
6.1.4 Sub-Committee Establishment
This will be discussed further following the brainstorming session.
7. Round Table
Volunteer Recognition will be advertised this month and then a nomination can be
made at the next meeting. Staff to look into previously selected recipient that was
posted due to the pandemic.
8. Next Meeting
May 5, 2021 at 4:30 p.m.
9. Adjournment
Resolution #3
Moved by: Carrie Lewis
Seconded by: Tabitha Verbuyst
THAT the April 7, 2021 Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:22 p.m.
Carried
Tillsonburg 150 Celebration Events
Please select your top 12 preferences for events to be held as part of the Tillsonburg 150 celebration?
Answer Choices
• Historical/Ghost Walks/Skits/Tours 84.62%11
• Official Opening with Historical Parade (Town Crier and Governmen 84.62%11
• Plane Fly Over (Harvards, Snow Birds)76.92%10
• Community BBQ & Cake 76.92%10
• Special Ice Cream Flavour- Shaw's Ice Cream 69.23%9
•Storefront historical tour 61.54%8
• Talent Show/Lip Syncing Battle/Live Music 53.85%7
• Themed flower colours throughout Town of Tillsonburg 53.85%7
• Logo contest 53.85%7
• Front Porch Décor Contest with participation certificates 53.85%7
• Fireworks/Drone Show 46.15%6
• Beer Tent featuring local beers with the event logo 46.15%6
• Horse and Buggy Rides 46.15%6
• Planting of official Town trees/plants 38.46%5
• Food wagons 38.46%5
• Victorian High Tea 38.46%5
Favourite oatmeal cookie contest 38.46%5
• Local arts and crafts display 30.77%4
• Swag giveaways 30.77%4
• Baseball game between Firemen and Police 23.08%3
• Old Citizen Interviews/Memories 23.08%3
• Oatmeal eating contest 15.38%2
• Art contest for youth 15.38%2
• Pub Night 7.69%1
• ‘Historical Tug of War’ Competition 7.69%1
• Period costume dress up competition 7.69%1
• Tillsonburg Favourite Citizens- Citizens of the Year 7.69%1
• Local Authors 0.00%0
Responses
Answered 13
Skipped 0
Tillsonburg 150 Celebration Events SurveyM onkey
1 / 3
Q1 Please select your top 12 preferences for events to be held as part of
the Tillsonburg 150 celebration?
Answered: 13 Sk ipped: 0
•
Historical/G...
• Talent
Show/Lip...
• Plane Fly
Over (Harvar...
•
Firew o r ks/Dr...
• Official
Opening w ith...
• Special Ice
Cream Flavou...
• Pl anting of
official Tow ...
• Local arts
and crafts...
• Themed
flo wer colou...
• Community
BBQ & Cake
• Food w agons
• Victorian
High Tea
• Beer Tent
feat ur ing lo...
• Pub Night
• Horse and
Buggy Rides
• Baseball
game betw een...
• ‘Histor ical
Tug of War ’...
• Swag
giveaways
Tillsonburg 150 Celebration Events SurveyM onkey
2 / 3
• Logo contest
• Per iod
costume dres...
•Storefr ont
historical tour
• Oatmeal
eating contest
• Old Citizen
Interview s/M...
• Local Authors
• Till sonbur g
Favourite...
• Front Por ch
Décor Contes...
• Ar t contest
for youth
Favourite
oatmeal coo k...
0%10%20%30%40%5 0%60%70%80%90%100%
Tillsonburg 150 Celebration Events SurveyM onkey
3 / 3
84.62%11
53.85%7
76.92%10
46.15%6
84.62%11
69.23%9
38.46%5
30.77%4
53.85%7
76.92%10
38.46%5
38.46%5
46.15%6
7.69%1
46.15%6
23.08%3
7.69%1
30.77%4
53.85%7
7.69%1
61.54%8
15.38%2
23.08%3
0.00%0
7.69%1
53.85%7
15.38%2
38.46%5
Total Respondents : 13
ANSWER CHOICES RESPONSES
• Hist orical/Ghost Walks/Skits /Tours
• Talent Show/Lip Sy ncing Battle/Live Mus ic
• Plane Fly Over (Harvards, Snow Birds)
• Fireworks/Drone Show
• Offic ial Opening with His toric al Parade (Town Crier and Gov ernment Officials representation)
• Special Ice Cream Flav our- Shaw's Ic e Cream
• Planting of offic ial Town trees/plants
• Loc al arts and c raft s display
• Themed f lower colours throughout Town of Tillsonburg
• Community BBQ & Cake
• Food wagons
• Vict orian High Tea
• Beer Tent featuring loc al beers with the ev ent logo
• Pub Night
• Horse and Buggy Rides
• Bas eball game between Firemen and Police
• ‘His toric al Tug of War’ Competition
• Swag giv eaways
• Logo contest
• Period c ostume dress up c ompetition
•Storefront his toric al tour
• Oatmeal eating c ontes t
• Old Citizen Interviews/Memories
• Loc al Aut hors
• Tillsonburg Favourite Citizens- Citiz ens of the Year
• Front Porc h Décor Contest with partic ipat ion certificates
• Art c ontes t for yout h
Favourite oatmeal cookie c ontes t