210907 Airport Advisory Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
September 7, 2021
5:00 p.m.
Electronic Meeting
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg Airport Advisory Committee
meeting of September 7, 2021, be adopted.
3.Minutes of the Previous Meeting (Attached)
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated
June 17, 2021, be approved.
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.New Manager of Public Works Introduction
6.Tillsonburg Regional Airport Management Services (Attached)
7.General Business and Reports
7.1. Hangar Updates – Staff
7.2. Safety Spreadsheet – Staff
Page 2 of 2
7.3. End of Runway Trees – Staff
7.4. Master Plan brief update – Staff
7.5. Update on the Hydro issue – Staff
7.6. RATI Funding update – Staff
7.7. Fuel Sales and Airport Movement – Staff (Attached)
8.Next Meeting
9.Adjournment
Proposed Resolution #3
Moved by:
Seconded by:
THAT the September 7, 2021 Tillsonburg Airport Advisory Committee meeting be
adjourned at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Amelia Jaggard
ajaggard@tillsonburg.ca
The Corporation of the Town of Tillsonburg
TILLSONBURG AIRPORT ADVISORY COMMITTEE
June 17, 2021
5:30 p.m.
Electronic Meeting
MINUTES
ATTENDANCE
Dan Cameron, Deb Gilvesy, David Brandon, Emily Crombez, Jeff Dean
Absent: Mark Renaud, Jeff Miller, Valerie Durston, Euclid Benoit,
Staff: Dan Locke, Carlos Reyes
1. Call to Order
The meeting was called to order at 5:33 p.m. Dan Cameron sat as the Chair for the meeting.
2. Adoption of Agenda
Resolution #1
Moved By: Dan Cameron Seconded By: Emily Crombez
THAT the Agenda as amended for the Tillsonburg Airport Advisory Committee meeting of June
17th, 2021 be adopted,
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved By: Deb Gilvesy Seconded By: Valerie Durston
THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting of May 20th, 2021, be
approved.
Carried
5. Delegations and Presentations - None
6. General Business & Reports
6.1. New Hangar Update - Dan L. gave an update that a new application has been approved by council
available and is just past the end of the Taxiway G1.
Tillsonburg Airport Advisory Committee Meeting Minutes, June 17, 2021 - 2 -
Construction of Lot#1&2 on Taxiway G3 and Lot #5 on Taxiway G1 Staff will investigate new starting
construction dates now that the Covid restrictions are starting to lessen. The builder may be in a better
position to move forward.
Emails have been sent to the owners asking for dates for the paving of the Hangar Apron for Lot #3 and
4 on Taxiway G1.
Deb Gilvesy asked about Staff working with Applicants to build additional hangars. Dan conveyed that
he does work with the applicants and that the last available lot has been taken and a waiting list has
been created.
6.2. Safety Spreadsheet Follow-up – Staff presented the spreadsheet
6.3. End of Runway Trees – Staff met with the property owners to start the discussions earlier this week.
6.4. Master plan Brief update – Staff indicated that the Final Draft to be circulated after the meeting for the
Committee’s review and to provide comments. Master Plan presentation to go forward to Council
anticipated to be in July.
6.5. Maintenance around Hangars – Staff informed the group that a hangar was reported to be damaged
by the grass cutting equipment. Staff will not maintain within the1m buffer around each hangar where the
maintenance is the responsibility of the hangar owner. An email will be going out to the tenants that
Staff will be staying away from the hangars and that each tenant will be required to maintain the 1 meter
buffer area around their hangar.
6.6. Update on the Hydro – Staff conveyed that ERTH Corp. is working on getting this resolved with
Hydro One. Dan also conveyed that at the end of this he would like to have something in writing
from Hydro One to support what Hydro servicing is available and that it is very difficult when he is
working with applicants to be able to give them a definitive answer on whether Hydro is available or
not. ERTH has suggested that through their discussion with Hydro One that having an reduce Amp
service. Example 50 Amp service vs 100 or 200 Amp service.
6.7. RATI Funding update – Staff have no further update at this time, the Federal ECDEV has made no
decision as of yet. They will be in touch when they have made their decisions.
6.8. Quarterly Financial Statement – Staff shared report which shows that fuel sales are down by
about
6.9. Southwest Transportation Task Force – Meeting to take place on June 25th with a couple of Advisory
Committee Representative have been requested to be present.
7. Correspondence - None
8. Other Business –
9. Next Meeting
The next meeting of the Tillsonburg Airport Advisory Committee will be at 5:30 p.m. on July 15th, 2021.
10. Adjournment
Tillsonburg Airport Advisory Committee Meeting Minutes, June 17, 2021 - 3 -
Resolution #3
Moved By: Jeff Miller Seconded By: Emily Crombez
THAT the Tillsonburg Airport Advisory Committee Meeting of June 17th, 2021 be adjourned
6:45 p.m.
Carried
Page 1 of 4
Subject: Tillsonburg Regional Airport Management Services
Report Number: OPD 21-38
Department: Operations and Development
Submitted by: Carlos Reyes, Director of Operations and Development
Meeting Type: Council Meeting
Meeting Date: Monday, September 13, 2021
RECOMMENDATION
THAT report OPD 21-38 Tillsonburg Regional Airport Management Services, be
received as information;
AND THAT Council Authorizes the award of a one-year contract to The Loomex Group
for the provision Management Services for the Tillsonburg Regional Airport.
BACKGROUND
The Tillsonburg Regional Airport, code name CYTB, is classified as a registered
aerodrome owned and operated by the Town of Tillsonburg and governed by Town
Council and advised by the Tillsonburg Airport Advisory Committee (TAAC). The airport
primarily serves flight training providers, private and corporate aircraft owners and
operators, charters and aerial work activities and flying clubs and gliders.
Tillsonburg Regional Airport is supported by an air terminal building that houses the
airport administration office, a restaurant, boardroom, washrooms and leasable space
which is currently occupied by the Tillsonburg Flying School. CYTB is home to 74
aircraft (mainly general aviation piston aircraft) stored in 26 stand-alone hangars and 2
buildings of 10 and 4 T-Hangars. Currently, YTB host six (6) aviation-related businesses
and organizations which support General Aviation activity throughout south-central
Ontario.
Airport operations are overseen by an Airport Administrator and three (3) part-time
airport attendants who reports to the Manager of Public Works, who in turn reports to
the Town’s Director of Operations and Development.
OPD 21-38 – Tillsonburg Regional Airport Management Services
Page 2 of 4
On August 18, 2021, the Airport Administrator announced her retirement effective on
August 20th, 2021 after 17 years working for the Town. In addition, one of the part-time
attendants also provided his resignation effective September 3rd, 2021.
DISCUSSION
The airport is operated under the umbrella of the Town’s Operations Department and
maintenance resources (equipment and personnel) are provided to the Airport by the
Public Works division.
As part of the investigations for the 2021Tillsonburg Regional Airport Master Plan, Staff
requested proposals from two companies providing Airport management services in
Ontario. A summary of the proposals received is included below:
Organization / Company 2021 Approved
Budget (Salaries)
2022 Projected
Budget
Town of Tillsonburg Staff $122,600 $125,665
The Loomex Group $120,000
Phoenix AMG Inc $132,512
The proposal from the Loomex Group includes:
• Ensure daily (eight (8) hours a day) operations 361 days a year (four (4) days of
civic holiday)
• Provide an Airport Manager 40 hours per week (inclusive of statutory holidays)
plus emergency call outs. These hours can be flexible to meet airport
requirements (more in the summer, less in the winter).
• Provide an assistant Airport Manager 16 hours per week (inclusive of statutory
holidays) plus emergency call outs. These hours can be flexible to meet airport
requirements (more in the summer, less in the winter).
• Project Lead 3 hours per week (compliance, customer relations, training).
• Access to Additional Resources as Required as Support Staff (vacation
replacement, health replacement, extra staff needed during events).
• Provide business development support to attract and manage new investment
and tenants.
The Loomex Group offers over 250 years of combined leadership experience in
aviation, emergency management, education and marketing to airports and aviation
businesses with over 30 staff members.
The Loomex Group specializes in services geared towards the needs of airports with a
team consisting of pilots, airport managers, emergency management professionals,
health and safety officers, business development professionals, quality assurance and
SMS leaders, aircraft maintenance, administrators and marketers.
OPD 21-38 – Tillsonburg Regional Airport Management Services
Page 3 of 4
As a company that operates several airports, including one of the busiest small airports
in Canada, The Loomex Group interacts with regulations, safety manuals and regulatory
bodies daily. As the contracted operator of seven (7) municipally run airports, The
Loomex Group team demonstrates its familiarity and active awareness of civil aviation
daily. In addition, The Loomex Group has time-tracking software for specific jobs that
are processed weekly and monitored monthly for airports.
Staff recommendation to the Town is to award the Loomex Group the provision of one-
year Management Services for the Tillsonburg Regional Airport starting September 27,
2021.
CONSULTATION
As part of developing the master plan, an outreach and consultation series was
conducted. It targeted airport tenants (private and commercial), local and regional
economic leaders, airport users, regional tourism organizations, the Tillsonburg Airport
Advisory Committee, Transport Canada and municipal leaders.
The following comments and suggestions were received regarding the governance
structure of the Airport:
• Run the airport the same way that Tillsonburg Hydro is run…
• Need to have an airport commission separated off from the town
• Separate bank account
• Separate management
• Commission would oversee the management of the airport
• Need to ensure that the people who are making decisions have the right
experience
• Manager would report to the commission
FINANCIAL IMPACT/FUNDING SOURCE
The Town’s annual operating budget includes salaries for the staff managing the airport.
Staff is recommending the use of this annual funding to cover the costs of the new
Management Services Contract. As indicated in the discussion section, Staff is
anticipating 5% savings by accepting this proposal from the Loomex Group.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☐ Streamline communication and effectively collaborate within local government
☐ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
OPD 21-38 – Tillsonburg Regional Airport Management Services
Page 4 of 4
☐ Provide diverse retail services in the downtown core
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community ☐ Promote Tillsonburg as a unique and welcoming
community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
None
020040060080010001200140016001800January February March April May June July# OF AIRCRAFT TRAFFIC MOVEMENTS2021 AIRCRAFT TRAFFIC MOVEMENTS BY TYPELocalItinerantPrivateCommIntern'lGovn'tAdvisory
05001000150020002500# OF AIRCRAFT TRAFFIC MOVEMENTSTOTAL AIR TRAFFIC MOVEMENTS BY YEAR20202019201820172016
9676103529533102071531513814133551265811217119670200040006000800010000120001400016000180002020 2019 2018 2017 2016 2015 2014 2013 2012 2011# OF YEARLY TOTAL AIRCRAFT MOVEMENTSYEARLY TOTAL AIRCRAFT TRAFFIC MOVEMENTS