141106 HBC MINMINUTES
Town of Tillsonburg
Meeting for the Heritage, Beautification & Cemetery Advisory Committee
November 6. 2014 (uD 9:00 a.m.
Marwood Lounge, Community Centre Complex
CALL TO ORDER: The meeting was called to order at 9:00 a.m. by Robert Marsden.
MEMBERS PRESENT: Jeff Bunn, Rick Cox, Paul DeCloet, Robert Marsden, Sue Saelens, Marian Smith,
Brian Stephenson, Janet Wilkinson. Special Guests: Paul Wareing (Cremation Services) and Rick Davis
(cemetery staff)
MEMBERS ABSENT/REGRETS: Charles Baldwin, Sandra Bray, Ken Butcher, Maurice Verhoeve
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF: None declared
ADOPTION OF AGENDA:
• Resolved That the agenda as prepared for this meeting of November 6, 2014 be adopted. Moved by J.
Wilkinson, seconded by B. Stephenson. Carried.
PRESENTATIONS:
1. Paul Wareing of Cremation Services gave a brief overview of the services that his company is offering. It is
another affordable option for the people of this area, providing advice, body transportation and cremation.
2. There was a discussion with Rick Davis regarding artificial flowers in the cemetery. There is a by-law in
place regarding removal of flowers on graves. After discussion, it was suggested that all flowers would be
removed by November 15 and April 15 (there would be exceptions for any flowers that were newly placed).
Communication to the public will take place by writing these dates into new contracts, entrance signs, the
Town website and the Town newspaper article. Rick and Jeff will develop these suggested changes into
the existing by-law and return to Committee for recommendation.
ADOPTION OF MINUTES:
• Resolved That the minutes of October 2, 2014 be adopted as written. Moved by P. DeCloet, seconded by
S. Saelens. Carried.
BUSINESS ARISING OUT OF THE MINUTES:
1. Tree By-law: J. Bunn distributed a draft by-law for review and discussion at the next meeting. There needs
to be a provision to protect against clear cutting.
2. TD Friends of the Environment — application form has been completed and submitted by R. Cox with no
word back yet.
3. Rolph Street Desianation Update: J. Bunn reported that the registration is completed.
4. Heritage Inventory List: Please review and make corrections/additions/deletions. To be discussed at next
meeting.
CORRESPONDENCE: None
NEW BUSINESS:
1. Committee: The members of this committee will be in place until the end of January. Applications will be
available in January and the new committee will be formed for February. Existing members will be
requested to complete surveys by December 10.
OTHER BUSINESS:
1. Memorial Park/Race Track: Consultants are preparing high level options for improvements and possible
reforestation.
2. Camping: A discussion took place over the lack of municipal camping facilities for travelers passing
through.
3. Garden Beautification: M. Smith asked about the lot north of Kelsey's as a possible site for formal gardens
but this is not an option. Future considerations may be around the clock tower.
ROUND TABLE:
1. R. Cox mentioned the Christmas tree lighting at the library. The flag pole is being taken down to be
replaced in the spring in a new location. Customer Service centre flag pole will be replace next year also.
2. B. Stephenson mentioned visiting the farm of Paul DeCloet —157 acres of Carolinian forest.
3. Many Christmas events happening in the town over the next two months.
4. J. Wilkinson mentioned that Laurel Beechey would come in to speak on possible heritage locations within
the town.
NEXT MEETING DATE: December 4, 2014 at 9:00 a.m. in the Marwood Lounge.
ADJOURNMENT: Moved by M. Smith that the meeting adjourn at 10:15 a.m.