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150715 Town Hall MIN= Attendance: Mayor Stephen Molnar, Councillor Penny Esseltine, Marty Klein, Rick Strouth, John Veldman, Andrew Gilvesy Staff: Rick Cox, for David Calder, Donna Wilson (for Agenda Item 4), Lana Lund Regrets: David Calder 1. Call to Order 2. Adoption of Agenda Moved By: Marty Klein Seconded By: John Veldman Proposed Resolution THAT the Agenda as prepared for the Committee meeting of July 15, 2015, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Presentations and Deputations i) Committee Orientation and Terms of Reference , presented by Town Clerk The Clerk provided a Committee Orientation and reviewed the Terms of Reference document provided, along with other relevant information. A binder containing these documents and other information was provided to the Secretary. The Clerk reminded members that Committee meetings are open meetings, and if confidential or personal information is being discussed, that should be done in closed session. The Minutes would reflect that. ii) Election of Officers - Chair and Vice Chair Mayor Molnar nominated Marty Klein for the position of Chair. The Corporation of the Town of Tillsonburg Town Hall Project Steering Committee July 15, 2015 4:00pm Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Council Meeting – Agenda - 2 - There were no further nominations. All were in favour of the nomination. The Chair of the Town Hall Project Steering Committee is Marty Klein. Marty Klein nominated Andrew Gilvesy for the position of Vice Chair. There were no further nominations. All were in favour of the nomination. The Vice Chair of the Town Hall Project Steering Committee is Andrew Gilvesy. Lana Lund was appointed Secretary for the Town Hall Project Steering Committee. 5. General Business and Reports i) Report CAO 15-11, containing recommendation a) Correspondence from TVDSB, dated June 8, 2015 Moved by P. Esseltine Seconded by J. Veldman THAT Committee move into Closed Session. ‘Carried' Committee moved back into Open Session. b) By-Law 3852 – To Designate Property Provided as information. Discussion was held regarding a space needs study. This to be an Agenda item for the next meeting. Also for future discussion and consideration:  Potential uses need to be identified  Financial costs – what the Town is currently paying  Town Hall and the social aspect associated with a market square. Perhaps a visionary exercise.  Growth rates (Hemson report)  Timing of current space (2018) Council Meeting – Agenda - 3 - 6. Next meeting - To be determined. Members to be polled and notice provided by Chair/Secretary. FOR NEXT MEETING:  Add ‘Round Table’ for future Agendas  Remembrance Day – Discuss appropriate space, as identified by Councillor Esseltine  Background information to be provided, i.e. report regarding renovation of the Town Centre Mall, 5 years ago  Downtown Design Study – copies for Committee members 7. Adjournment Moved By: J. Veldman Proposed Resolution THAT the July 15, 2015 meeting be adjourned at 5:03.