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160812 Town Hall MIN= ATTENDANCE: Marty Klein, Chair Mayor Stephen Molnar Councillor Penny Esseltine Rick Strouth John Veldman David Calder Cephas Panschow Lana White Absent: Andrew Gilvesy 1. Call to Order – 12:10PM 2. Adoption of Agenda Moved by J.Veldman Seconded by P.Esseltine THAT the Agenda as prepared for the Town Hall Project Steering Committee Meeting of August 12, 2016 be adopted. ‘Carried’ 3. Disclosures of Pecuniary Interest and the General Nature Thereof None 4. Economic Development Commissioner – Request for Expressions of Interest, Town Hall Building Project C.Panschow, Development Commissioner, provided a powerpoint presentation and summary of the interest received as a result of the Request for Expressions of Interest. He noted there had been a formal advertising process, resulting in 10-15 calls or meetings. The Corporation of the Town of Tillsonburg TOWN HALL PROJECT COMMITTEE August 12, 2016 12:00noon Annex Board Room 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Town Hall Project Committee Meeting August 12, 2016 – Minutes - 2 - He also reviewed the ‘not interested’ list. Discussion was held and it was noted that some of the properties are not in the downtown. Bridge Street is considered to be within the downtown. London to Venison and Lisgar to Rolph is considered to be within the core. Parking was also discussed. Discussion was held regarding next steps. Council authorized the Committee to seek out potential partners, investors and tenants, which has now been done. Discussion was held with respect to approaching those that have shown interest, to obtain more information and their vision. The Development Commission to give everyone that showed interest one more chance, providing a 1 or 2 page template. A disclaimer to be included. Once we have that additional information, we can narrow it down and start segmenting. After that, we can invite them to speak to the Committee, providing information and visuals. They could be asked to speak to this group. The Committee has the capacity to get that next information, and once we are down to 3 or 4 possibilities, a report can be presented to Council. J.Veldman and D.Calder to draft something, under the Chair’s signature. Direction was given to the CAO to communicate with the interested parties, to seek expansion of their vision of the project. Interested parties are to be thanked for expressing their interest, and asked to please clarify what is meant by the interest. They will be asked to clarify their information. An excel spreadsheet to be prepared with further responses. Names will come forward ‘in camera’. The following motion was passed. Moved by S.Molnar Seconded by R.Strouth THAT the Town Hall Project Committee endorses a unified go forward approach for additional information that provides information that will further a future RFP. ‘Carried’ The CAO and Committee Member J. Veldman to prepare material under Chair Klein’s signature to go out to interested parties by next Friday (August 19). 5. Next Meeting L. White to schedule the next meeting for the first week in September to review additional information submitted by interested parties to the Development Commissioner. Town Hall Project Committee Meeting August 12, 2016 – Minutes - 3 - 6. Adjournment Moved by J.Veldman Seconded by S.Molnar THAT the Town Hall Project Committee Meeting of August 12, 2016 be adjourned. ‘Carried’ Meeting adjourned at 1:14pm.