170214 Physician Recruitment MIN=
Attendance:
Chair Deputy Mayor Dave Beres
Mayor Stephen Molnar
Councillor Penny Esseltine
David Calder
Frank Deutsch
Lesley Ross
Dr. Gerry Rowland
Lance Scott
Lana White
Regrets:
Dr. Howard Lamb
Dr. Brian Holowachuk
1. Call to Order
The meeting was called to order at 12:07 p.m.
2. Adoption of Agenda
Resolution
Moved By: Councillor Esseltine Seconded By: L. Ross
THAT the Agenda as prepared for the Physician Recruitment & Retention Committee
meeting of February 14, 2017 be adopted, with the addition of:
Other Business – Status on Incentive.
‘Carried’
The Corporation of the Town of Tillsonburg
PHYSICIAN RECRUITMENT & RETENTION
Tuesday, February 14, 2017
12:00 noon
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Physician Recruitment & Retention Committee Minutes – February 14, 2017 - 2 -
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Minutes of Previous Meetings – December 13, 2016
Resolution
Moved By: Mayor Molnar Seconded By: Dr. Rowland
THAT the Minutes of the Physician Recruitment & Retention Committee Meeting of
December 13, 2016, be approved.
‘Carried’
5. General Business & Reports
5.1. Third Party Contribution Letter (attached)
Follow-up from last meeting.
L. Ross commented with respect to the drafted letter, which had been approved in
principle at the last meeting. The intent is for it to go to third parties for contributions to
the incentive program.
F. Deutsch, acting CEO of the hospital, commented with respect to the last line of the
drafted letter… “Please consider giving generously to the TDMH Foundation for the
Town of Tillsonburg Physician Recruitment Campaign.” He provided an update in terms
of the Hospital’s participation and the Foundation’s participation, reporting on internal
discussions with the Board and the Foundation. At this time they don’t want to look like
they’re actively fundraising. The Hospital wants to provide incentive, but they don’t
want to do that publicly. The Hospital is prepared to pay half, as it’s been in their
budget.
Mayor Molnar asked for clarification regarding the Foundation, with respect to
donations and receipting.
D.Calder commented that the Town has, for its own projects in the past, done some
receipting to donors. He will confirm criteria.
Physician Recruitment & Retention Committee Minutes – February 14, 2017 - 3 -
It was confirmed that the Foundation is not interested in receipting because their
fundraising mandate is something different.
The following motion was passed.
Resolution
Moved By: Dr. Rowland Seconded By: L.Scott
THAT direction be given to explor all options to find a partner for physician recruitment
fundraising.
‘Carried’
D.Calder and L.Ross to work on securing another community partner.
6. Other Business
L.Ross is working on following up with residents that were at recruitment fairs and planning
to spend a day in Tillsonburg.
L.Ross is currently working with (PGY2) post graduate residents.
Dr. Rowland has recruited someone. The intent is that this new recruit would be entitled to
the incentive.
Brochure - To be posted on the Town website and circulated to the County. L.Ross is
working on this action item.
Dr. Rowland provided an update from the County. Grant approved. There is an advertising
campaign and ads will be out there. There has been a good trickle of interest. Two new
projects on the go. One is going out to various medical staff associations trying to recruit
physicians to be ed professor. Going out to McMaster and Western to emphasis if there is
interest, we will work with them. Also going back to physicians with Oxford County with an
email blast. If they are looking to retire within 5 years we will maintain a confidential
arrangement with them that when we get a contact from a prospective foundation we will
refer them on to this person.
Mayor Molnar commented on the December 13, 2016 Minutes and the following motion was
passed.
Physician Recruitment & Retention Committee Minutes – February 14, 2017 - 4 -
Resolution
Moved By: Mayor Molnar Seconded By: Councillor Esseltine
THAT the Physician Recruitment and Retention Committee Incentive Package (Shared
Physician Recruitment Incentive Support Model) as approved by Committee on December
13, 2016, be forwarded to the Town of Tillsonburg for enactment.
‘Carried’
7. Next Meeting – Tuesday, March 21, 2017
L.White to send out meeting invitations for the remainder of 2017 for the third Tuesday each
month at 12:00noon in the Council Chambers.
8. Adjournment
Resolution
Moved By: L.Ross Seconded By: Councillor Esseltine
THAT the Physician Recruitment & Retention Committee Meeting of February 14, 2017, be
adjourned at 12:45 p.m.
‘Carried’
=
ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine
Dr. Mohamed Abdalla
Dr. Brian Holowachuk
Dr. Howard Lamb
Dr. Gerry Rowland
Lesley Ross
Lance Scott
STAFF:
David Calder
Tricia Smith
Regrets: Dave Beres, Crystal Houze, Lana White
1. Call to Order
The meeting was called to order at 12:05 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Gerry Rowland Seconded By: Brian Holowachuk
THAT the Agenda as prepared for the Physician Recruitment & Retention Committee
meeting of December 13, 2016, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
PHYSICIAN RECRUITMENT & RETENTION
Tuesday, December 13, 2016
12:00 noon
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Physician Recruitment & Retention Committee Minutes, December 13, 2016 - 2 -
4. Adoption of Minutes of Previous Meetings – November 2, 2016
Resolution #2
Moved By: David Calder Seconded By: Gerry Rowland
THAT the Minutes of the Physician Recruitment & Retention Committee Meeting of
November 2, 2016, be approved.
Carried
5. General Business & Reports
6.1 Combined Physician Recruitment Incentive Package
Discussion took place regarding the Shared Physician Recruitment Incentive Support
Model.
Physical plant improvements to include clinic space and equipment that will help
employ and accommodate the new recruit.
During the first six months of practice, up to $6000 per month for the first six months of
practice to be paid to the new physician recruit to reduce overhead costs.
All monies to go to the recruit through the clinic.
Physician recruit to work a minimum of four (4) full days of medical practice in
Tillsonburg.
Staff to circulate the amended Combined Physician Recruitment Incentive Package to
the committee.
Costs associated with the incentive package to be considered during the 2017 Council
budget deliberations.
Dr. Mohamed joined the meeting at 12:14 p.m.
Resolution #3
Moved By: Gerry Rowland Seconded By: Penny Esseltine
THAT the Physician Recruitment & Retention Committee approves the Combined
Physician Recruitment Incentive Package as amended.
Carried
Physician Recruitment & Retention Committee Minutes, December 13, 2016 - 3 -
6.2 Third Party Contribution Letter
Staff to provide input to the committee on potential target markets for distribution of the
Third Party Contribution letter.
Resolution #4
Moved By: Lance Scott Seconded By: Mohamed Abdalla
THAT the Physician Recruitment & Retention Committee approves the Third Party
Contribution Letter, as presented.
Carried
6.3 Physician Recruitment Brochure
Fifty copies of the brochure have been ordered.
Feedback from the Physician Recruitment Fair was positive and attendees expressed
interest in working in small towns within the region.
A recommendation was made to rotate more residents through local FHO’s to
encourage them to stay in the area.
The brochure to be posted on the Town and Tillsonburg Hospital websites and
circulated to Oxford County.
Resolution #5
Moved By: Lance Scott Seconded By: Mohamed Abdalla
THAT the Physician Recruitment Brochure be received;
AND THAT the Physician Recruitment & Retention Committee endorses the Brochure
as presented.
Carried
6. Other Business
Oxford Physician Recruitment Group funding request to be considered during the 2017
County of Oxford budget deliberations.
Physician Recruitment & Retention Committee Minutes, December 13, 2016 - 4 -
7. Next Meeting – Tuesday, January 17, 2017 - Noon
8. Adjournment
Resolution #6
Moved By: Penny Esseltine Seconded By: Brian Holowachuk
THAT the Physician Recruitment & Retention Committee Meeting of December 13, 2016, be
adjourned at 1:01 p.m.
Carried