180312 Transit Pilot Committee MINCommunity Transportation Pilot Program Steering Committee (Tillsonburg)
Meeting Minutes
March 12, 2018
Minutes Taker: Deb Clarke Time: 10:00 -11 :OOam
PRESENT: Cathy Hudson, Chief Executive Officer, Community Living
Tillsonburg; John Preston, Community Transportation Coordinator,
David Calder, CAO, Town of Tillsonburg; Brian Stephenson, Councilor, Town of
Tillsonburg; Carolijn Verbakel, Social Planning Council Oxford; John Verbakel; Geoff
Reekie, Executive Director Multi-Service Centre
Welcome: John Preston
Review and adoption of minutes from previous meeting and business arising:
• The minutes of the January 8, 2018 and February 12, 2018 were reviewed with a few changes
that need to be made -adopted.
Ridership and budget report: -John Preston
Summary:
John reviewed and explained the ridership and budget report to the committee.
• Steady increase in the New Year
o January providing 902 rides
o February providing 919 rides.
• Since January 1, 2018 there have been 31 new riders.
• The average rides are 39 per day.
o A couple of days the bus was out of service.
o There is a mix group between youth and seniors.
o The Youth Job Connect (YJC) program having been referring their clients to T:GO.
• Number of Unable to Serve rides: 11
Unable to service:
• January 30, 2018 the bus was out of service due to a starter issue.
o Emergency issue as the bus would not start resulting in 27 rides being missed'.
• Recall issue: Bus taken out of service on March 13, 2018;
o clients were given two weeks' notice.
o Issue of bus out-of-service could be handled through contracting out service
• February -UATS: schedule did not meet client's needs.
Purpose:
• Remains similar overall
o Majority of rides for work purposes, over 50%
■ Increase in number of rides for work in February.
Demographic:
• Remains similar
o Recommendation: Change "Agency Clients" to Agency Referred Clients"
Budget Summary:
Expenses:
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• Salaries:
o Coordinator: $37,968.00 ($7,186.00 under budget).
o Drivers: $46,836.00 ($5,908 over budget).
o Total Salaries Expenses to date: $84,804.00 ($1,268 under budget).
o Benefits: $11,967.00 ($1,691.00 over budget)
• Fuel: YTD -$11,221.00 ($2,359 over budget).
• Maintenance: YTD -$3,003.00 ($689.00 under budget).
• Total expenses met: $127,447.00 -$45,034.00 under expected YTD budget.
• Balance of $60,491.00 left in budget.
• Bus on road longer -more people riding bus between 4:30 and 5:00pm
• Michelle Gravelle's (Bus Driver -Y JC Program) contract is up so we are down two drivers.
• The Gas Tax funding is still pending
o To be received quarterly.
• At the current rate we can keep T:GO running for another month to a month and a half without
extra funding.
Update on Ministry of Transportation application for grant.
• Municipality of Bayham brought into the grant application.
o A large number of residents do not have access to transportation
• Schedules have not been finalized yet.
• Project will cost $1 .4M
o Service provided to five municipalities and three counties.
• Letters of support came from:
o South West Oxford Council, Township of Norwich Council, Municipality of Bayham
CAO, Paul Shipway, Elgin St. Thomas Health Unit and the Mennonite Community
Services (Bayham)
• Letters of support were not received from:
o Town of Ingersoll, nor the City of Woodstock
• Timeframe for Application Announcement: end of March, early April, 2018.
Update on RFP for contracting out T:GO service
• Anticipated Timeline for RFP Process:
o March 26 -final review and approval by Council
o Receipt of Contractor bids: end of April
o Review and awarding of Contract: May
• The RFP has been through two drafts and has not been finalized yet.
• RFP Process takes about three weeks
• Recommendations will come from council as to who the RFP is awarded to.
Discussion about future of T:GO Committee: What will be role? Do we need new members?
• It was suggested that the Terms of Reference be looked at and updated as to what the role
and responsibilities of the committee would be.
• The updated version of the Terms of Reference would then need to be sent to council for
approval.
New Business:
Multi-Service Centre and Stonebridge:
• Received funding approval from LHIN purchase two new vehicles to replace current vehicle
o Capacity to pick up clients will triple.
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o Capable of taking ambulatory and wheelchair passengers -including newer models,
power chairs, and potentially scooters
• Discussion: Including MSC/Stonebridge to RFP
o Geoff supports bid to make T:GO fully accessible ---TCSI Golf Tournament: ..
• The TCSI Golf Tournament is on June )43, 2018@ 1 :00pm.
o Previous two years, fund raising dollars from tournament went to T:GO
o This year the fundraising dollars will go to the new build of The Livingston Centre.
o Geoff has invited the CAT group and their golfers to attend.
Next meeting: Monday, April 9, 2018 (10:00 -11 :30am). -1-e,0 I' e J -
Adjournment
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