200204 Physician MINThe Corporation of the Town of Tillsonburg
Physician Recruitment & Retention Committee
February 4, 2020
12:00 p.m.
200 Broadway, 2nd Floor, Council Chambers
MINUTES
Present:
Dave Beres, Chair
Mayor Stephen Molnar
Councillor Penny Esseltine
Kyle Pratt, CAO, Town of Tillsonburg
Sandy Jansen, CEO, TDMH
Lesley Ross, Recruitment Coordinator, TDMH
Dr. Jamie Cluett, Chief of Staff, TDMH
Mike Bastow, Director of Operations, TDMH
Laura Pickersgill, Legislative Services Coordinator
Absent with Regrets:
Dr. Brian Holowachuk
Dr. Howard Lamb
Also Present:
Dave Rushton, Director of Finance
Dr. Courtney Fan, Optometrist
1.Call to Order
The meeting was called to order at 12:12 p.m.
2.Adoption of Agenda
Resolution #1
Moved by: Sandy Jansen
Seconded by: Dr. Jamie Cluett
THAT the Agenda as prepared for the Physician Recruitment and Retention
Committee meeting of February 4, 2020, be adopted, as amended.
Carried
3.Minutes of the Previous Meeting
Resolution #2
Moved by: Penny Esseltine
Seconded by: Sandy Jansen
THAT the Minutes of the Physician Recruitment and Retention Committee Meeting
of May 21, 2019 be approved.
Carried
Sandy Jansen provided a brief update on the Ontario Health Teams (OHTs). Oxford
OHT has been renamed ‘Oxford and Area OHT’ to reflect the population that is
serviced that resides well beyond the jurisdiction of Oxford County. A progress
report has been submitted to the Ministry of Health which demonstrates Oxford and
Area OHT’s readiness to move to the full application stage in March 2020. The
submission now also includes a plan for supporting mental health and addictions
treatment. Once feedback is received from the Ministry, then a full application could
be submitted.
4.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5.General Business & Reports
5.1 Update on physicians/recruits
5.1.1 Dr. Naser, Internal Medicine
Dr. Naser has resigned his position from TDMH due to family
reasons. A request has been submitted to Dr. Naser from TDMH to
return the incentive as he did not complete the minimum five years of
service agreement as defined in the incentive agreement.
Clearer verbiage should be used in future agreements with regards to
the incentive provisions.
5.1.2 Dr. Yao, Internal Medicine
Dr. Yao started working with TDMH as of January 1, 2020. An incentive
of $30,000 is to be granted.
5.1.3 Dr. Haj-Bakri, Family Medicine
Expenses are expected in the near future for Dr. Haj-Bakri.
5.1.4 Department of Surgery
Currently, TDMH has two surgeons that have two OR days per week
and one endoscopy day per week in the hospital. This was a result
of budget shrinking initiatives done in previous years.
Due to the pending retirement of surgeon, Dr. Colaco, Dr. Adam Fehr
has signed his agreement and will begin working with TDMH on July 1,
2020. Dr. Fehr will receive an incentive of $40,000. Dr. Fehr will have
two OR days per week and one endoscopy day per week. The plan is
for TDMH to have a full-time, on call surgical program in the near future.
Dr. Fehr has requested purchase of some new equipment to perform
non-invasive laparoscopic surgeries. TDMH Foundation has agreed to
support funding of this purchase.
5.2 Advertising Costs Incurred by Clinics
The Committee decided that advertising costs incurred by clinics do not fall
within the mandate of this Committee and should not be pursued as an item to
incur costs.
Advertisement of Community Health and its’ mandate could be added to the
Terms of Reference.
5.3 Reserve Funds and 2020 Budget for Recruitment
Dave Rushton provided a summary of reserve funds for 2016 until the present.
Currently there is $58,660 in reserves and the reserve cap is $100,000.
There is over $120,000 in reserves committed to at this point in time but this
amount will be less than $100,000 once the credit comes back for Dr. Naser.
TDMH pays for the incentive up front then historically has invoiced the Town
for our share of the incentive afterwards.
The Committee felt that fund distribution could be better ratified through
resolution of the Committee. The following resolution was passed:
Resolution #3
Moved by: Mike Bastow
Seconded by: Penny Esseltine
THAT the Physician Recruitment Committee approves the funding of the
following amounts totalling $80,000 to be shared equally between the Town of
Tillsonburg and TDMH including incentives for Dr. Fehr at $40,000 and for Dr.
Yao at $30,000 and expenses for Dr. Hayat at $10,000.
Carried
5.4 Family Health Organization- Application for Funding
No updates.
5.5 Update/Next Steps for Committee
Dr. Cluett will connect with Dr. Ruth Caperchione about having a
representative from her office participate on this Committee.
Lesley Ross will connect with AJ Wells to receive information from the Oxford
County Physician Recruitment Committee.
6.New Business
6.1 Frequency of Meetings
Meetings will be held quarterly.
7.Roundtable
Staff to have the Town’s Economic Development and Marketing Department reach
out to Sandy Jansen for an opportunity to showcase the Physician Recruitment
Program as a feature story in the Discover Tillsonburg publication.
Dr. Brian Evans will be providing plastic surgery in Tillsonburg one day a week.
Preoperative appointments are currently held in London but TDMH is hoping to have
them locally eventually.
8.Next Meeting
9.Adjournment
Resolution #4
Moved by: Sandy Jansen
THAT the February 4, 2020 Physician Recruitment and Retention Committee
meeting be adjourned at 1:04 p.m.
Carried