210922 Recreation and Sports Advisory Committee MinutesPage 1 of 3
The Corporation of the Town of Tillsonburg
Recreation & Sports Advisory Committee
September 22, 2021
5:30 p.m.
Hybrid
MINUTES
Present:
Christian Devlin, Jeff Van Rybroeck, Susie W ray, Kim Sage
Absent with Regrets:
Dace Zvanitajs, Carrie Lewis
Also Present:
Chris Parker, Andrea Greenway, Margaret Puhr
1. Call to Order
The meeting was called to order at 5:35 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Jeff Van Rybroeck
Seconded by: Chris Parker
THAT the Agenda as prepared for the Recreation & Sports Advisory Committee
meeting of September 22, 2021, be adopted.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
Page 2 of 3
5. General Business and Reports
5.1. Introduction of new member – Christian Devlin
5.2. Election of new Chair – deferred to next meeting, awaiting potential new
members
5.3. Staff update – the department received ICIP funding for aquatic centre
refurbishment and new splash pad. Currently working with a design company for
the new design which will go for approval. Currently reviewing staff
recommendation and space needs for the aquatic centre renovation. Proposed
new street level entrance, family change rooms, new tile, zero entry to the pool
and more. Minimizing closure of the pool is very important and has been
communicated to the design team. The anticipated opening for the splash pad is
spring 2022, aquatic centre no timeline right now;
The water slide was opened in August and is working great;
Right now the community centre is working on implementing the proof of
vaccination for attendees and participants, the first day was okay. The team has
been adjusting to the protocols as they come every couple/few weeks, the
marketing team and staff are working on getting the message out to everyone.
Children under 16 can use health card as form of ID, digital copy is acceptable.
There are marshals at the entrance with contact tracing and proof of vaccination
requirements. There is security hired for evenings and weekends, as well as
additional staff and security at the W est pool entrance. The OPP is also
increased their patrolling around the centre. The emphasis is on protecting staff
from harassment. It was noted that the communication to the public has been
very good and the staff has done a great job with updating the policies and
dealing with public pushback.
The new registration software has been implemented and is working well, the
online registration is easier than the previous software, summer camp
registration went well this summer. The mini rink online booking will be active
this week, the regular ice is still being discussed, as the ice is fairly booked up.
5.4. General discussion – C. Parker commented that the paving of the Trans Canada
Trail was a great addition to the town and the staff has done a great job with this.
Page 3 of 3
Healthy Communities Initiatives Grant - still waiting to hear. Memorial ice will be
ready next week.
It was brought up that the use of the outdoor ice rink should be addressed ahead
of the ice season – some of the issues last year were due to provincial COVID
restrictions which have been lifted this year. Monitoring the outdoor rink takes a
lot of resources and it was meant to be self-managed facility. Since the indoor
ice is available for this fall, it will hopefully alleviate some of the last year ’s
issues. The schedule has been made and will be posted. Facility rentals are
available as of September with restrictions for occupancy.
6. Next Meeting
October 13th at 5:30p.m., hybrid format
7. Adjournment
Resolution #2
Moved by: Christ Parker
Seconded by: Christian Devlin
THAT the September 22, 2021 Recreation & Sports Advisory Committee meeting be
adjourned at 6:20 p.m.
Carried