210318 Town Hall MINThe Corporation of the Town of Tillsonburg
Town Hall Steering Committee Meeting
March 18, 2021
11:30 a.m.
Hybrid Meeting- 200 Broadway, 2nd Floor Council Chambers & Electronic Meeting MINUTES
Present: John Veldman, Rick Strouth, Councillor Esseltine, Councillor Luciani, Jesse
Goossens , Mayor Molnar (12:00 p.m.)
Staff: Kyle Pratt, CAO; Ian McKenzie, General Manager; Carlos Reyes, Director of
Operations & Development; Geno Vanhaelewyn, Chief Building Official; Sheena
Pawliwec, Director of Finance; Cephas Panschow, Development Commissioner (11:54
a.m.), Laura Pickersgill, Executive Assistant
Regrets: Andrew Gilvesy, Chris Baird, Director of Recreation, Culture & Parks
1. Call to Order
The meeting was called to order at 11:39 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Rick Strouth
Seconded by: Councillor Luciani
THAT the agenda as prepared for the Town Hall Steering Committee meeting of
March 18, 2021, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Previous Minutes
Resolution #2
Moved by: Councillor Esseltine
Seconded by: Councillor Luciani
THAT the Minutes as prepared for the Town Hall Steering Committee meeting of
February 10, 2021, be adopted.
Carried
5. General Business & Reports
5.1 Space Needs Study (Administration/Operations)
Kyle noted that in the previous Space Needs Study there was not any consideration
included for the Operations Departments. Additionally, Carlos indicated that staff
are working with a consultant to retrieve a 20 year outlook space needs study for the
Operations Departments with incorporation of the Hydro Department and Parks and
Recreation Staff. It was discussed that there is inadequate working space for staff at
the Community Centre. Some staff members are placed behind bleachers whereas
an analysis can be beneficial to determine if there is a better place to locate the
employees and be able to better utilize this kind of space to better serve the public.
This study will look at options for utilizing the current space at 20 Spruce Street as
well as a new facility. Staff wish to have the results back from this study in one
month.
5.2 Space Needs Study (10 Lisgar Ave)
Ian was able to analyze the smallest footprint possible required for the Hydro
Department and this information has been provided to the consultant.
5.3 Draft Employee Survey
Members were asked for their feedback on the draft employee survey. It was noted
that the intent of this survey is to retrieve information at this point and is not a
promise by the Town to change working arrangements.
Feedback included:
• Reword question #7 to include requirements for greater internet speeds
• Rew ord question #21 to include answer choices: insufficient, adequate, or too
much space
Members were asked to provide any final feedback to Laura by Monday, March 22
at 4:30 p.m.
6. Closed Session
Resolution #3
Moved by: Rick Strouth
Seconded by: Councillor Esseltine
THAT the Town Hall Steering Committee moves into closed session to discuss: a
trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a
person, group of persons, or organization.
Carried
7. General Business & Reports
No further discussions.
8. Round Table
No updates. 9. Next Meeting
To be determined.
10. Adjournment
Resolution #4
Moved by: Rick Strouth
Seconded by: Jesse Goossens
THAT the March 18, 2021 Town Hall Steering Committee meeting be adjourned at
12:53 p.m.
Carried