210713 Town Hall MIN_info_onlyThe Corporation of the Town of Tillsonburg
Town Hall Steering Committee Meeting
Information only
July 13, 2021
3:30 p.m.
Electronic Meeting
MINUTES
Notes from Cephas:
• Reviewed components of Fabrik Architects proposal
• Confirmation that stakeholder consultation is included in the project budget (Reasonable
# of sessions to be determined)
• What stakeholders?
• When?
• Town to arrange discussion with Strathallen subject to:
1. Not discussing other space options with them
2. Sensitivity to the fact that previous Director of Finance had some side
conversations
• Three space options:
1. Status Quo – Town Centre Mall @ 200 Broadway
2. New Construction (Greyfield) Site in the municipal parking lot at the northeast
corner of Brock and Harvey Streets
3. Conversation of the 10 Lisgar Ave (Customer Service Centre) building
• What is criteria for making a recommendation on the best option?
They will provide feasibility of each option in terms of the Town’s lease end date and
general site considerations
• Need to bring options to Council re: status quo versus new construction, etc.
Some discussion regarding how this work could support Town’s hybrid work model as
part of the Town’s re-opening plan (not sure how the timing will work out for this as
report to Council may be sooner than the work can be completed)
Next Steps:
Town to:
Send info on employee survey (Lisa to confirm final copy with Kyle
prior to sending)
Send supplementary information with full job listing as well
Engage with departmental leads
Kyle will send AMCTO presentation
Cephas to send previous RFP and site information
• Schedule – Send deadlines re: committee and Council
Council Meeting Dates: August 9, September 13, September 27
Ideally, have a draft for a Town Hall Committee meeting to review late August
(week of August 23?)
Bring to Council in September
• Regular meetings for project team
Biweekly 30 min meetings with Lisa to suggest best dates for group and then send
calendar invitation. Standing meeting that can be cancelled if not needed.