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210923 Museum Advisory Committee MinutesPage 1 of 4 The Corporation of the Town of Tillsonburg Museum Advisory Committee September 23, 2021 4:30 p.m. Electronic Meeting MINUTES Present: Joan Weston, Councillor Chris Rosehart, Donna Scanlan, Sherry Hamilton, Rosemary Dean and John Lessif. Absent Regrets: Bob Marsden Also Present: Patricia Phelps, Culture & Heritage Manger/Curator Christopher Baird, Director of Recreation, Culture and Parks Kyle Pratt, CAO (Left at 4:45 p.m.) Amelia Jaggard, Deputy Clerk (Left at 4:45 p.m.) 1. Call to Order The meeting was called to order at 4:35 p.m. 2. Adoption of Agenda Resolution #1 Moved by: Donna Scanlan Seconded by: Rosemary Dean THAT the Agenda as prepared for the Museum Advisory Committee meeting of September 23, 2021, be adopted. Carried 3. Minutes of the Previous Meeting Page 2 of 4 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. General Business and Reports 5.1. Election of Chair and Vice Chair Rosemary Dean nominated Joan Weston for the position of Chair. Donna Scanlan seconded the nomination. Councillor Chris Rosehart nominated Rosemary Dean for the position of Vice Chair. Donna Scanlan seconded the nomination. Resolution #3 Moved by: Donna Scanlan Seconded by: Chris Rosehart THAT Joan Weston be appointed as Chair and Rosemary Dean be appointed as Vice Chair of the Museum Advisory Committee Carried 5.2. Slate Roof Update Staff reported that a roof inspection using a drone was conducted in 2020 that identified the need for some minor repair work on the flat roof section of the historic house and the need to replace about 5% of tiles that have cracks. The minor repairs have been completed and dollars have been requested in the 2022 Capital budget to undertake the remaining identified work. There was discussion by the committee regarding the timing of inspections. Staff noted that the Town is in midst of developing a 5 year plan program for the inspection of rooves on all town buildings. 5.3. Website/Marketing Update Staff reported that the initial marketing plan request was not funded through the budget process. Funding through the CAO office did enable a marketing plan to be developed that resulted in 8 recommendations. The marketing plan will be placed on the next agenda to be reviewed by the committee. There was discussion regarding a dedicated website for the museum that would be separate from the Town website. 5.4. Offsite Storage Update Page 3 of 4 Staff provided an update on the status of offsite storage. Staff will be investigating additional offsite storage options. 5.5. Fence/Sign Update Staff noted that the fence replacement was completed in the spring of 2021 and that the large sign on the front lawn and the small sign on Brock St. were repainted and reinstalled in the late summer of 2021. 5.6. Tax Rolls/Records Update Staff reported that a meeting was held with Town record’s staff to discuss the records currently stored at the museum and what to do with the records that are permanent. Resolution #5: Moved by: Sherry Hamilton Seconded by: John Lessiff THAT the Museum Advisory Committee requests that Council remove the Municipal records stored at the museum no later than December 31, 2021. Carried 5.7. Deaccession Policy The Deaccession Policy was received as information by the committee and was requested to be included on the next agenda for discussion. 5.8. Financial Report The financial report on the balance in the Annandale House Trust was received as information by the committee. 5.9. Tour Guide Report The tour guide report was received as information by the committee 5.10. Curator’s Report The Curator’s report was received as information by the committee 5.11. Land Acknowledgement Statement There was discussion regarding the proposed land acknowledgement statements for the museum. Staff to provide further clarification on the use of Land Acknowledgement Statements prior to in person programs and events. To be discussed at next meeting. Page 4 of 4 Resolution # 4: Moved by: John Lessif Seconded by: Sherri Hamilton THAT the Museum Advisory Committee supports the use of the staff written Land Acknowledgement Statement version 2 for inclusion in the self-guided tour and in signage to be posted in the museum entrance. Carried 5.12. Christmas Decorating Request by the Curator if any Advisory Committee member would be willing to assist with decorating the first floor of Annandale House for the Christmas Season. Members Sherry Hamilton, Donna Scanlan and Rosemary Dean volunteered to decorate a room. Joan Weston offered to help in anyway that was needed but felt she could not take on an entire room on her own. 5.13. 2022 proposed Calendar of Events Discussion about the 2022 proposed calendar of events was deferred to the next meeting. 6. Next Meeting Thursday, October 28, 2021 at 4:30 p.m. 7. Adjournment Resolution #5 Moved by: Sherry Hamilton Seconded by: Donna Scanlan THAT the September 23, 2021 Museum Advisory Committee meeting be adjourned at 5.52 p.m. Carried