210908 Cultural, Heritage & Special Awards Committee AgendaThe Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Advisory Committee Meeting
Hybrid -Electronic & in Person Meeting
Council Chambers 200 Broadway, Tillsonburg
September 8, 2021
4:30 p.m.
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by: _______________
Seconded by: _____________
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of September 8, 2021, be adopted.
3.Adoption of Previous Minutes (Attached)
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of August 11, 2021, be adopted.
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Presentations
6.General Business & Reports
6.1. Citizen of the Year- 2021 Nomination
7.Round Table
8.Next Meeting
Tuesday, October 12, 2021 at 4:30 p.m.
9. Adjournment
Proposed Resolution #4
Moved by:
Seconded by:
THAT the August 11, 2021 Culture, Heritage and Special Awards Advisory
Committee meeting be adjourned at _____ p.m.
The Corporation of the Town of Tillsonburg
Culture, Heritage and Special Awards Committee Meeting
August 11, 2021
Electronic Meeting
MINUTES
Present: Collette Takacs, Councillor Penny Esseltine, Jason Pankratz, Courtney Booth,
Tabitha Verbuyst
Absent with Regrets: Carrie Lewis, Rosemary Dean, Patricia Phelps, Curator/Manager
of Culture & Heritage
Staff: Lisa Jibson, Acting Executive Assistant
1. Call to Order
The meeting was called to order at 4:34 p.m. Chair had the two new members of
the Committee introduce themselves, Jason Pankratz and Courtney Booth. Their
appointments were passed by council at the August 9th, council meeting.
2. Adoption of Agenda
Proposed Resolution #1
Moved by: Tabitha Verbuyst
Seconded by: Penny Esseltine
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of August 11, 2021, be adopted.
CARRIED
3. Adoption of Previous Minutes
The Minutes as prepared for the Culture, Heritage and Special Awards Advisory
Committee meeting of July 7, 2021 are for information only as there was no quorum.
4 Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5 Presentations
Staff shared that there are background materials and information that will be sent to
the new committee members via email following this meeting including the terms of
reference, the committee handbook, bylaw policy, Roberts Rules of Order and the
code of conduct.
6 General Business & Reports
6.1 Culture, Heritage and Special Awards New Committee Members–
The Chair welcomed the two new committee members and asked the rest of
the committee to go around and introduce themselve s.
6.2 Citizen of the Year- 2021 applications
Staff shared that to-date there have been three new applications and the
deadline closes at noon on August 16th.
Staff shared the names of the applications received so far with the
committee. Member of the committee requested that staff go back and
review the EA’s files for previous years applications as the nominations that
can be considered can go back three years. Staff should circulate the TOR’s
for Citizen of the Year to the Committee.
.
Staff will circulate the nominations once received on August 16 th to all
members.
6.3. Tillsonburg 150 Subcommittee members
Council approved four community members, and one council liaison for the
Tillsonburg 150 Ad Hoc Subcommittee at the August 9th council meeting.
The Committee will also have 3 members from the CHSA committee – Collette,
Carrie and Rosemary.
To update the new members, the Chair shared that the subcommittee is to plan
and implement events to celebrate the 150th anniversary of the town’s
incorporation. The event will take place at the end of September 2022, with a
family orientated day. The historical society and the museum will be involved in
the planning.
Staff confirmed that there is a budget of $6,000.00 for the event.
There was a large list of ideas discussed at the April 2021 CHSA committee. The
Tillsonburg 150 Committee is to narrow down ideas and report to CHSA
committee, and then make a motion to council to get the activities approved.
A member of the committee shared some of the ideas presented at the April
meeting: historical walk, ghost walks, parade, fly-over, community cake and ice
cream (specialty flavour designed by Shaws), talent show, lip sync contest,
front porch decoration contest, beer tent, Victorian high tea at the Museum,
Oatmeal cookie recipe contest, baseball game between police and fire, Tug of
War contest, costume contest, Citizen of the year, event with local authors.
Staff to send a poll to new 150 Committee members to determine best available
date and time for initial meeting.
7 Round Table
Staff to send Citizen of year nominations so committee can make recommendation
to council to name citizen of year at September council meeting. The event should
be held in October. Remember these are confidential nominations.
8 Adjournment
Resolution #2
Moved by: Tabitha
Seconded by: Jason
THAT the August 11, 2021 Culture, Heritage and Special Awards Committee
meeting be adjourned at 5:17 p.m.
Carried
10. Next Meeting
The next Culture, Heritage and Special Awards Committee meeting will be held on
September 8, 2021 at 4:30 p.m.