211123 Council MIN 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, November 23, 2021
3:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 3:00 p.m.
2. Closed Session (3:00 p.m.)
Resolution # 2021-501
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Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council move into Closed Session to consider personal matters about
identifiable individuals, including municipal or local board employees, and for the
purpose of educating or training the members.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees
2.4.2 239 (3.1) 1. The meeting is held for the purpose of educating or
training the members
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2021-502
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of November 23, 2021,
with item 15.6.1 Staff Report OPD 21-46 being dealt following item 7.1, be
approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Mayor Molnar shared thanks to all who supported the Rogers Hometown Hockey
event held on the weekend.
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Resolution # 2021-503
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the minutes of the Council meeting held on November 8, 2021, be
approved.
Carried
7. Presentations
7.1 GM BluePlan Engineering Limited Re: Kinsmen Pedestrian Bridge
Brad Walt, C.E.T., Senior Technical Specialist, and Brandon Clark, Project
Designer, GM BluePlan Engineering Limited were present to provide a
presentation.
Opportunity was provided for comments and questions from Council.
The presenter noted that under option 2 after twenty-five years the Town
would likely need to conduct another detailed inspec tion to determine
needed rehabilitation or replacement work.
The presenter noted that due to corrosion the structure needs
rehabilitation or replacement.
There was discussion regarding the structure and potential heritage
elements.
Resolution # 2021-504
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives the presentation from GM BluePlan Engineering
Limited regarding the Kinsmen Pedestrian Bridge;
AND THAT this information be referred to item 15.6.1 staff report OPD 21-
46, for consideration.
Carried
Item 15.6.1. was dealt with next.
8. Public Meetings
9. Planning Reports
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10. Delegations
11. Deputation(s) on Committee Reports
11.1 RCP 21-29 Museum Advisory Committee Recommendation
Joan Weston, Chair of the Museum Advisory Committee, was present to
speak to the recommendation.
If supported staff will need to investigate associated costs, consult further
with the Museum Advisory Committee and report back to Council.
Resolution # 2021-506
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the Museum Advisory Committee’s
recommendation requesting support for the creation of a dedicated, stand-
alone, website for Annandale National Historic Site, in addition to the
current landing page within the Town of Tillsonburg website, as
information and support same.
Carried
11.2 CS 21-35 Tillsonburg 150 Committee Recommendation - Terms of
Reference Amendment
Christine Wade, Chair of the Tillsonburg 150 Subcommittee, and Collette
Takacs, Chair of the Cultural, Heritage and Special Awards Advisory
Committee were present to speak to the recommendation.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-507
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council supports the Tillsonburg 150 Committee’s requests to
amend the committee’s Terms of Reference to allow the Committee to
meet twice a month and to amend the committee’s Terms of Reference
mandate to read as: “To work in collaboration with Town staff and
community partners to plan and execute a family-friendly event to
commemorate the 150th Anniversary of the Incorporation of the Town of
Tillsonburg on July 1, 2022."
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Carried
11.3 CS 21-36 Tillsonburg 150 Committee Recommendation - Request for
Additional Funding
Christine Wade, Chair of the Tillsonburg 150 Subcommittee, and Collette
Takacs, Chair of the Cultural, Heritage and Special Awards Advisory
Committee were present to speak to the recommendation.
Opportunity was provided for comments and questions from Council.
Resolution # 2021-508
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council supports the Tillsonburg 150 Committee's request for the
unspent Cultural, Heritage and Special Awards Committee Cultural Grants
Funding from 2021 in the amount of $6,000.00 to be transferred to the
Recreation, Culture and Parks reserve to be used for the Tillsonburg 150
events.
Carried
12. COVID-19
Mayor Molnar provided an update.
13. Information Items
13.1 Municipal Property Assessment Corporation (MPAC) Re: Continued
postponement of assessment update
13.2 Long Point Region Conservation Authority Re: 30-Day Notice to
Affected Municipalities – 2022 Draft LPRCA Budget
Resolution # 2021-509
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives the correspondence from the Municipal Property
Assessment Corporation (MPAC) dated November 4, 2021, and the Long
Point Region Conservation Authority 2022 Draft LPRCA Budget, as
information.
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Carried
14. Quarterly Reports
14.1 FIN 21-33 2021 Third Quarter Consolidated Financial Results
Resolution # 2021-510
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives report FIN 21-33 2021 Third Quarter Consolidated
Financial results as information.
Carried
14.2 FIN 21-34 2021 Third Quarter Finance and Corporate Services
Results
14.3 EDM 21-31 2021 Third Quarter Economic Development and Marketing
Results
14.4 FRS 21-09 2021 Third Quarter Fire Services Results
14.5 OPD 21-51 2021 Third Quarter Operations and Development Results
14.6 OPD 21-52 2021 Third Quarter Building, Planning, By-Law Services
Results
14.7 RCP 21-32 2021 Third Quarter Recreation, Culture and Parks Results
Resolution # 2021-511
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives the 2021 Third Quarter Department Results, as
information.
Carried
15. Staff Reports
15.1 Chief Administrative Officer
15.1.1 CAO 21-14 Community Strategic Plan Related Goals for 2022
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Resolution # 2021-512
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT report CAO 21-14 Community Strategic Plan goals for the
upcoming year be received by Council as information;
AND THAT Council direct staff to include the identified goals in the
Draft 2022 Business Plan for further consideration and approval
during the 2022 budget deliberations.
Carried
15.2 Corporate Services
15.2.1 CS 21-37 Committee of Adjustment
Resolution # 2021-513
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT all members of Tillsonburg Town Council be appointed to the
Committee of Adjustment;
AND THAT an appointment By-Law be brought forward for
Council’s consideration.
Carried
15.2.2 CS 21-38 2022 Council Meeting Calendar Revisions
Resolution # 2021-514
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the following Council Planning meetings be re-scheduled for
2022:
1. Monday, April 18, 2022 be re-scheduled to Tuesday, April 19,
2022 due to Easter Monday.
2. Monday, March 21, 2022 be re-scheduled to Tuesday, March
22, 2022 to be held on the Town’s 150 Anniversary.
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AND THAT the Council meeting of Monday, October 24, 2022 be
cancelled due to the 2022 Municipal Election.
Carried
15.3 Economic Development
15.4 Finance
15.5 Fire and Emergency Services
15.6 Operations and Development
15.6.1 OPD 21-46 Kinsmen Pedestrian Bridge
Resolution # 2021-505
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT report OPD 21-46 Kinsmen Pedestrian Bridge be received as
information and be deferred until the following information has been
made available to both Council and the Public.
1. Pros and cons of a heritage designation on the Kinsmen Bridge;
2. Potential funding available for Options 2, 3 and 4 with Option 2
including any potential funding with or without the heritage
designation;
3. Cost per household added to tax bills to fund Options 2, 3 and
4;
4. Photos of examples of Option 4, new bridges.
AND THAT once all information is compiled an open house
presenting all options, costing, funding, tax increase and potential
heritage designation take place to inform and allow the public to
have input on this significant historical Town asset.
AND THAT all the above information be forwarded to appropriate
committees and service groups, in particular the Kinsmen Club for
comment and review.
Carried
Item 11.1. was dealt with next.
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15.6.2 OPD 21-54 TGO Bus Decals
Staff confirmed the intent is to offer advertisement space as soon
as next month.
Resolution # 2021-515
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT report OPD 21-54 T:GO Bus Decals report be received as
information and that Council supports the decal changes.
Carried
15.6.3 OPD 21-55 Results for RFT 2021-012 Airport Access Way
Expansion
Staff are asking for pre-approval for the use of the RATI funding so
that projects can be expedited to meet the completion deadline of
March, 2022.
If awarded staff will arrange for the work to be completed as soon
as possible. Staff will keep the airport community updated with
regards to these projects.
Resolution # 2021-516
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT report OPD 21-55 Results for RFT 2021-012 Airport Access
Way Expansion be received as information;
AND THAT Council authorizes the Director of Operations and
Development to award the RFT 2021-012 Airport Access Way
Expansion to Oxford Civil Group Inc at a cost of $332,339 (net HST
included), the lowest bid received satisfying all Tender
requirements;
AND THAT Council authorizes the Director of Operations and
Development to award an additional $202,661by March 30, 2022 to
use the funding provided by the Regional Air Transportation
Initiative (RATI) for the Tillsonburg Regional Airport in the total
amount of $535,000.
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Carried
15.7 Recreation, Culture and Parks
15.7.1 RCP 21-30 New Splash Pad Funding Opportunities
Staff will develop the program further to create a hierarchy grid for
recognition based on best practices.
Resolution # 2021-517
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT report RCP 21-30 New Splash Pad Funding Opportunities,
be received as information;
AND THAT Staff be authorized to approach the community for
various fundraising opportunities and facility naming rights.
Carried
15.7.2 RCP 21-31 Dog Park Shelter
Staff confirmed that the ground will remain natural under the
structure.
Resolution # 2021-518
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT staff report RCP 21-31 Dog Park Shelter, be received as
information;
AND THAT Council direct staff to procure the structure and install in
the Dog Park with funding contained in the approved 2021 budget.
Carried
16. New Business
17. Consideration of Committee Minutes
17.1 Committee Minutes
Resolution # 2021-519
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Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the Affordable and Attainable Housing committee
minutes dated October 27, 2021, the Physician Recruitment and Retention
committee minutes dated November 2, 2021, the Economic Development
committee minutes dated November 9, 2021 and the Recreation and
Sports committee minutes dated November 10, 2021, as information.
Carried
18. Motions/Notice of Motions
19. Resolutions/Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Law 2021-117, to appoint a Committee of Adjustment
20.2 By-Law 2021-118, to amend By-Law 2021-013 being a by-law to
provide for the licensing, regulation, and control of animals within
the Town of Tillsonburg
20.3 By-Law 2021-119, to authorize an agreement with the Toronto-
Dominion Bank for the provision of banking services
Resolution # 2021-520
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 2021-117, to appoint a Committee of Adjustment; and
By-Law 2021-118, to amend By-Law 2021-013 being a by-law to provide
for the licensing, regulation, and control of animals within the Town of
Tillsonburg; and
By-Law 2021-119, to authorize an agreement with the Toronto-Dominion
Bank for the provision of banking services, be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
21. Confirm Proceedings By-law
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Resolution # 2021-521
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 2021-116, to Confirm the Proceedings of the Council meeting held
on November 23, 2021, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
22. Items of Public Interest
The Town's Traffic Bylaw prohibits overnight parking on all streets from
November 15 to March 31, between 2:00 a.m. and 6:00 a.m.
Staff noted that Rolling Meadows Phase 1 is now complete and Phase 2
sidewalk work expected to be completed this week.
Vienna Road will reopen soon.
Concession Street is expected to be completed early December.
The latest edition of the Discover Tillsonburg magazine is available at various
locations around Town and can be viewed online at discovertillsonburg.ca
Upcoming Council meetings include:
Monday, November 29, 2021 at 4:00 p.m. budget meeting (2022 budget
deliberations).
Monday, December 6, 2021 at 9:00 a.m. budget meeting (2022 budget
deliberations).
Monday, December 13, 2021 at 6:00 p.m. regular meeting.
Thursday, December 16, 2021 at 4:00 p.m. budget meeting (2022 budget
deliberations).
23. Adjournment
Resolution # 2021-522
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the Council meeting of November 23, 2021 be adjourned at 7:39 p.m.
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Carried