211207 Tillsonburg 150 Ad Hoc Committee MinutesThe Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
December 7, 2021
5:00 p.m.
Electronic Meeting
MINUTES
Present:
Christine Wade – Chair, Joan Weston, Rosemary Dean, Deputy Mayor Dave Beres
Absent with Regrets:
Aleksandra Webber, Courtney Booth, Collette Takacs
Special Guest:
Lindsay Munroe, Optimist Club
Also Present:
Patty Phelps, Culture and Heritage Manager/Curator Ann Wright, Records & Legislative Coordinator
1.Call to Order
The meeting was called to order at 5:00 p.m. by Chair Christine Wade
2.Adoption of Agenda
2.1. Additions to the Agenda
Committee Vacancy
Resolution #1
Moved by: Joan Weston
Seconded by: Deputy Mayor Dave Beres
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December 7, 2021
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of December 7, 2021, be adopted, as amended.
Carried
3.Minutes of the Previous Meeting
November 16, 2021 Committee Minutes – no errors or omissions.
4.Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest.
5.General Business and Reports
5.1. 150 Parade Discussion - Special Guests from the Optimist Club
Welcome Lindsay Munroe from the Tillsonburg Optimist Club in attendance
to discuss a parade opportunity.
Optimist Club to confirm after next week’s meeting.
Lindsay left the meeting at 5:22 p.m.
5.2. Funding Opportunities
5.2.1. Celebrate Ontario Grant
After consideration and discussion on grant qualification criteria the
committee agreed that the event would not qualify for Celebrate
Ontario Grant.
There was discussion on other possible support opportunities.
5.3. Tillsonburg 150 Committee Task List
5.3.1. Talent Show – still being investigated
5.3.2. Time Capsule
Christine reviewed and updated the Committee on the items on the
task list.
5.4. Council Update
Council approved the recommended amendments to the Terms of reference
and also approved the request for the unspent Cultural, Heritage and Special
Awards Committee Cultural Grants Funding from 2021in the amount of
$6,000.00 to be transferred to the Recreation, Culture and Parks Reserve to
be used for the Tillsonburg 150 events.
5.5. Budget Considerations
The Committee reviewed the proposed agenda for the day and the estimated
costs for each item and agreed that the day’s event would cost an estimated
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December 7, 2021
$38,000.00. With $12,000.00 in the Recreation, Culture and Parks Reserves
already allocated for this occasion the Committee would need an additional
$26,000.00 in funding and so will be seeking the Cultural, Heritage and Special
Awards Committees support in requesting additional funds from Council in the
amount of $26,000.00.
5.6. Committee Vacancy
Council appointed Committee member Bill Geekie resigned his seat on the
Committee on December 6, 2021, and so in keeping with the Committee’s
Terms of Reference will be advertising the vacancy.
6.Next Meeting
December 21, 2021 at 5:00 p.m.
7.Adjournment
Resolution #2
Moved by: Joan Weston
Seconded by: Rosemary Dean
THAT the December 7, 2021 Tillsonburg 150 Ad-Hoc Committee meeting be
adjourned at 6:02 p.m.
Carried