211206 Council Budget MIN 1
The Corporation of the Town of Tillsonburg
Council Budget Meeting
MINUTES
Monday, December 6, 2021
9:00 AM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
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1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution # 2021-526
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
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THAT the Agenda as prepared for the Council Budget meeting of Monday,
December 6, 2021, be approved.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Interim Director of Finance/Treasurer provided the weighted assessment
distribution as requested at the last budget meeting. Staff would have to look at
other comparable municipalities to determine a standard ratio.
Staff shared asset mapping.
Staff to circulate weighted assessment distribution chart, asset mapping and
capital budget overview (improved readability) to Council.
Staff noted that a consultant is typically retained every four years to complete a
road condition assessment report for the Town's consideration.
Resolution # 2021-527
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT the minutes of the Council Budget meeting of Monday, November 29,
2021, be approved.
Carried
6. Finance
6.1 Budget Deliberations
It was asked if there will be tax arears. Staff to confirm total amount of tax
arears.
Staff confirmed that the new light duty vehicle at the Airport will utilized by
Loomis; insurance is required as per contract with Town.
Staff to confirm if Town has the capability to itemize items on tax bills.
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Staff confirmed the Lion's Den window replacement project is
recommended to be funded by reserves.
Clarification was sought regarding items in the Fire and Rescue Services
budget which were moved between capital and operating.
There was discussion regarding project X74 Frances St. Reconstruction.
Staff to confirm age of Frances St. near Kara Lane.
There was discussion regarding the Enterprise fleet replacement program.
Staff intend to provide an annual summary report regarding the program.
Staff confirmed that each department is working on a year end projection.
No updates regarding the OCIF funding application at this time; staff to
request an update from the Ministry.
Staff to bring forward pre-budget approvals at the Council meeting
scheduled for Monday, December 13, 2021.
Clarification was sought regarding strategic plan initiatives; staff confirmed
these projects are included in both Council and Corporate Services budget
as one-time items.
Staff were asked to review the budget options as presented at the last
budget meeting.
Mayor Molnar asked that Deputy Mayor Beres assume position of Chair at
10:54 a.m.
Mayor Molnar assumed Chair at 10:57 a.m.
Moved by: Councillor Gilvesy
Seconded by: Deputy Mayor Beres
THAT the motion be amended to add the following line: THAT project X69
fleet facility expansion project be removed from the 2022 budget.
Motion was withdrawn.
Staff to bring changes forward to bring the budget in line with O ption 3 at
the next budget meeting.
Resolution # 2021-528
Moved By: Councillor Gilvesy
Seconded By: Deputy Mayor Beres
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THAT Staff prepare and place on the December 16, 2021 Council Budget
meeting Agenda and present to Council at said meeting any options that
identify projects that can be eliminated or cost savings that can be realized
to bring the budget in line with Option 3 which should exclude project X69
Fleet Facility Expansion project.
Carried
7. Motions/Notice of Motions
Moved By: Councillor Gilvesy
THAT a year end surplus or deficit number from the fourth quarter results be
provided to Council at the budget meeting to be held on January 17, 2022 or no
later than the Council meeting to be held on January 27, 2022.
8. Confirm Proceedings By-law
Resolution # 2021-529
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT By-Law 2021-121, to Confirm the Proceedings of the Council meeting held
on December 6, 2021, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
9. Adjournment
Upcoming Council meetings include:
Monday, December 13, 2021 at 6:00 p.m. regular meeting.
Thursday, December 16, 2021 at 4:00 p.m. budget meeting (2022 budget
deliberations).
Resolution # 2021-530
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council Budget meeting of Monday, December 6, 2021 be adjourned
at 11:30 a.m.
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Carried