220127 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Thursday, January 27, 2022
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Parker
Councillor Rosehart
Regrets: Councillor Luciani
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Ann Wright, Records and Legislative Coordinator
David Drobitch, Parks & Facilities Manager
_____________________________________________________________________
1. Call to Order
Chair Mayor Molnar called the meeting to order at 6:00 p.m.
2. Closed Session (5:00 p.m.)
Resolution # 2022-025
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
2
THAT Council move into Closed Session to consider two matters of proposed or
pending acquisitions or dispositions of land by the municipality or local board.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.4.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.5 Back to Open Session
3. Adoption of Agenda (6:00 p.m.)
Resolution # 2022-026
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of January 27, 2022, with
item 14.6.1 Staff Report OPD 22-02 being dealt following item 7.1, be approved.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-027
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the minutes of the Regular Council meeting held on January 10, 2022, and
the minutes of the Council Budget meeting held on January 17, 2022, be approved.
Carried
3
7. Presentations
7.1 AET Group Inc. - Tillsonburg Solid Waste Management Service
Delivery Review
Shaun Spalding, Senior Consultant, along with Larry Feeiburger, Director
of Operations from AET Group Inc. were in attendance to present to Council
regarding Tillsonburg Solid Waste Management Service Delivery Review.
Resolution # 2022-028
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
THAT Council receives the presentation from Shaun Spalding of AET Group
Inc. regarding the Tillsonburg Solid Waste Management Service Delivery
Review;
AND THAT this information be referred to item 14.6.1 staff report OPD 22-
02, for consideration.
Carried
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
Mayor Molnar provided an update.
13. Information Items
13.1 Ministry of Municipal Affairs and Housing Re: Bill 276 and Bill 13
Resolution # 2022-029
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives the correspondence from the Ministry of Municipal
Affairs and Housing dated January 6, 2022 as information.
Carried
14. Staff Reports
4
14.1 Chief Administrative Officer
14.2 Corporate Services
14.3 Economic Development
14.3.1 EDM 22-02 Land Swap with Thames Valley District School
Board
Resolution # 2022-030
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives report EDM 22-02 Land Swap with Thames
Valley District School Board;
AND THAT Council approves the transfer of the constructed
Grandview Drive public Right-of-Way “as-is” to the Thames Valley
District School Board in exchange for the constructed Dereham Drive
Right-of-Way “as-is” in order to satisfactorily complete the Site Plan
conditions for the development of the Westfield Public School and
allow for the future extension of services to the rear development
lands through the Dereham Drive Right-of-Way;
AND THAT the public road, Grandview Drive, described as Parts 1
and 2, Plan 41R-9064, be closed.
Carried
14.4 Finance
14.4.1 FIN 22-06 2022 Final Budget and Departmental Business Plans
Resolution # 2022-031
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the 2022 Operating Budget of $27,734,900 with a levy of
$15,842,400, and the 2022 Capital Budget of $8,619,900 with a levy
of $1,749,000, being a combined budget amount of $36,354,800 with
$17,591,400 from taxation, be adopted;
AND THAT a future By-Law be brought forward setting the 2022
Property Tax Rates.
Carried
5
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 22-02 Tillsonburg Solid Waste Management Service
Delivery Review
Resolution # 2022-032
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT report OPD 22-02 Tillsonburg Solid Waste Management
Service Delivery Review Results be received as information;
AND THAT Council directs Staff to proceed with the procurement
and implementation of the projects included in Table 1. Strategic
Recommendations if the Province approves the funding application
submitted under the Municipal Modernization Program – Intake 3
implementation Stream;
AND THAT Council direct staff to implement option:
Option 1 – Maintain the Status Quo for the annual Curbside Loose
Leaf Collection Program;
AND THAT Tipping Fees be reinstated immediately;
AND THAT a report on alternatives to the current Leaf Collection
process and to investigate the opportunity to open the transfer station
up to non residents for higher fees be brought to council for the 2023
budget.
Carried
14.6.2 OPD 22-03 Airport Fence and Powered Cantilever Gate
Resolution # 2022-033
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT report OPD 22-03 Airport Fence and Powered Cantilever Gate
be received as information.
Carried
14.7 Recreation, Culture and Parks
6
14.7.1 RCP 22-01 Outdoor Rink Vandalism and Damage
Resolution # 2022-034
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Staff Report RCP 22-01, Outdoor Rink Vandalism and
Damage be received as information; and
THAT Council direct staff to implement Recommendations #3, 7, 8,
9 and 11 as identified within the report; and
THAT all associated financial impacts or variances for the
recommendations approved by Council, be covered within existing
means including the Recreation, Culture & Parks annual operating
budget and partnerships.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2022-035
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Tillsonburg 150 Ad Hoc Committee minutes
dated January 4, 2022, the Cultural Heritage and Special Awards
Committee minutes dated January 5, 2022, and the Economic Development
Advisory Committee Minutes dated January 11, 2022, as information.
Carried
16.2 Conservation Authority Minutes
Resolution # 2022-036
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives the Long Point Conservation Authority minutes
dated December 1, 2021, as information.
Carried
7
17. Motions/Notice of Motions
Resolution # 2022-037
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff provide Council with a quarterly report which provides a financial
update pertaining to expenses, income and losses in revenue due to COVID with
a breakdown for each department
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2022-008 to appoint an Interim Deputy Clerk - Ann Wright
Resolution # 2022-038
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT By-Law 2022-008 to appoint an interim Deputy Clerk for the Town
of Tillsonburg (Ann Wright) be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2022-039
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT By-Law 2022-007, to Confirm the Proceedings of the Council meeting held
on January 27, 2022, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
• Regular Council Meeting - February 14, 2022 at 6:00 p.m.
• Council Planning Meeting - February 22, 2022 at 4:30 p.m.
8
22. Adjournment
Resolution # 2022-040
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT the Council meeting of January 27, 2022 be adjourned at 7:52 p.m.
Carried