220314 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 14, 2022
6:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Vanessa Devolin, Assistant Fire Chief
Chris Baird, Director of Recreation, Culture and Parks
Cephas Panschow, Development Commissioner
Ann Wright, Records and Legislative Coordinator
Eric Gilbert, Senior Planner
Geno Vanhaelewyn, Chief Building Official
Richard Sparham, Manager of Public Works
Regrets: Carlos Reyes, Director of Operations and Development
Shane Caskanette, Fire Chief
_____________________________________________________________________
1. Call to Order
Mayor Molnar called the meeting to order at 6:00 p.m.
2. Closed Session
2
3. Adoption of Agenda
A request was received from Marcel Rosehart to speak as a deputation to item
14.2.2 Corporate Services Report 22-08 regarding Outdoor Patios on Municipal
Property.
A request was received from Bob Parsons of Re/Max Tri-County Realty Inc. to
speak as a deputation to item 14.6.1. Operations Report 22-04 regarding a Sign
Variance - 565 Broadway.
Resolution # 2022-082
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of March 14, 2022, be
approved as amended.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
At a point later in the meeting, Councillor Rosehart declared a pecuniary interest
on item 14.2.2. stating that a family member owns a business in the downtown
BIA area.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-083
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Regular Council meeting held on February 28, 2022, be
approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
3
9.1 Zone Change Application -ZN 7-22-01 – Performance Communities
Realty Inc & Lindprop Corp.
Resolution # 2022-084
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Council of the Town of Tillsonburg approves the zone change
application submitted by Performance Communities Realty Inc. & Lindprop
Corporation, for lands legally described as Lot 5, Concession 10
(Dereham), Parts 1-6 of 41R-10049 in the Town of Tillsonburg, to remove
the Holding Provision from the lands.
Carried
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
Mayor Molnar provided a brief update.
13. Information Items
13.1 Oxford County - 2024 Oxford County Water and Wastewater Master
Plan
13.2 Oxford County - 2024 Transportation Master Plan
13.3 Long Point Region Conservation Authority - Inventory of Programs
and Services under Ontario Regulation 687-21
Resolution # 2022-085
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives the correspondence items from Oxford County
dated March 9, 2022 and the correspondence item from Long Point
Region Conservation Authority dated February 28, 2022, as information.
Carried
4
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.2.1 CS 22-06 Hybrid Work Model Staff Report
There were some questions for staff regarding the reported
information contained in the staff report and also the policy. Some
members of Council noted their concerns with the hybrid model.
Resolution # 2022-086
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council approve the Hybrid Work Model (Policy 6-010).
Councillor Rosehart requested a recorded vote.
Councillor Rosehart - No
Deputy Mayor Beres - Yes
Councillor Esseltine - Yes
Councillor Gilvesy - No
Councillor Luciani - Yes
Councillor Parker - No
Mayor Molnar - Yes
Carried
14.2.2 CS 22-08 Outdoor Patios on Municipal Property
Councillor Rosehart declared a pecuniary interest on this item and
abstained from the vote.
Marcel Rosehart did not attend as a deputation.
The Clerk noted that the same process for the temporary patio
program in 2020 and 2021 will be used for the new program and
that the BIA would like to discuss the development of standards as
it relates to the furniture (type of fencing, greenery, etc).
5
Resolution # 2022-087
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT the resolution be amended to include the following:
AND THAT fees be established as part of the patio program and
that the fees be waved for the 2022 season to assist local
businesses through COVID recovery.
Carried
Amended Resolution
Resolution # 2022-088
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT a Patio Program on Municipal Property be established in
Tillsonburg;
AND THAT fees be established as part of the patio program and
that the fees be waved for the 2022 season to assist local
businesses through COVID recovery;
AND FURTHER THAT staff be directed to work with the BIA on
establishing criteria on patio design standards for those businesses
wanting to use municipal property for their patios.
Carried
14.3 Economic Development
14.3.1 EDM 22-07 Economic Development Strategy Update
Resolution # 2022-089
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the Economic Development Strategy Update be approved in
principle in accordance with the recommended prioritization from
the Economic Development Advisory Committee and subject to
6
specific items being brought forward as part of the annual Business
Plan and Budget process.
Carried
14.3.2 EDM 22-08 Oxford County Housing Master Plan – Potential
Tillsonburg Sites
The Town received correspondence from Michael Szorenyi of
Gibson Bennett Groom & Szorenyi dated March 10, 2022, that was
distributed to Council on March 11, 2022, regarding the donation of
Gyulveszi Park to the Town to be used for recreational purposes.
Resolution # 2022-090
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT 31 Earle Street be included in the Oxford County Housing
Master Plan feasibility analysis in support of the Town and County’s
Affordable and Attainable Housing initiatives.
Carried
Resolution # 2022-091
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT 45 Hardy Avenue be included in the Oxford County Housing
Master Plan feasibility analysis in support of the Town and County’s
Affordable and Attainable Housing initiatives.
Defeated
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 22-04 - Sign Variance - 565 Broadway
Deputation from Bob Parsons.
7
Bob was in attendance on behalf of Re/Max Tri-County Realty Inc.
to answer any questions that Council might have regarding their
application.
Resolution # 2022-092
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT the deputation from Bob Parsons regarding a Sign Variance
for 565 Broadway be received as information.
Carried
Resolution # 2022-093
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council approves the variance to Sign By-Law 3798 to allow
for the construction of a two sided 12.54 square metres (135 sq. ft.)
x 4.57 metres (15 ft) high monolith sign with an incorporated 2.4
square meter (25.8 sq.ft.) animated LED display located within the
Town road allowance, within 72 metres of another animated LED
display sign and within 90 metres of a signalized pedestrian
crosswalk located at 565 Broadway (PT 10, 41R517) subject to
Re/Max Tri-County Realty Inc. entering into an encroachment
agreement with the Town.
Carried
14.6.2 OPD 22-10 Hangar Land Lease Agreement Taxiway G2-9
Resolution # 2022-094
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council authorizes the Mayor and the Clerk to sign the
attached agreement to terminate the existing lease agreement for
Taxiway G1 Lot 6;
AND THAT By-law 2021-065 Hangar land lease agreement with
Nathan Bain and Emily Crombez for Taxiway G1 Lot 6 be repealed;
AND THAT a By-law to execute the Hangar Land Lease Agreement
8
for Taxiway G2 Lot 9 with Civilogistics Incorporated (Nathan Bain
and Emily Crombez) be brought forward for Council consideration.
Carried
14.6.3 OPD 22-11 Hangar Land Lease Agreement Taxiway G2-8
Resolution # 2022-095
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT a By-law to execute the Hangar Land Lease Agreement for
Taxiway G2 Lot 8 with 1467246 Ontario Inc. (Geoff Lee) be brought
forward for Council consideration.
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 22-07 Gas Turbine Service Agreement Renewal
Resolution # 2022-096
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT due to the need for a factory-authorized distributor service
provider, and the limited number of qualified providers for co-
generation gas turbine units, the purchasing process be waived in
accordance with Sec. 6 of the Town’s Purchasing Policy;
AND THAT the Mayor and Clerk be authorized to execute a six (6)
year service agreement with Vergent Power Inc. of Eden Prairie,
Minnesota, in the amount of $172,620 USD, divided equally for
each of the next six years, for a comprehensive factory prevention
plan for the Gas Turbine Co-Generators at the Tillsonburg
Community Centre.
Carried
15. New Business
16. Consideration of Committee Minutes
9
16.1 Committee Minutes
Resolution # 2022-097
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives the Affordable and Attainable Housing Committee
Minutes of February 23, 2022, the Tillsonburg Airport Advisory Committee
Minutes of January 20, 2022 and the Memorial Park Revitalization
Advisory Committee Minutes of February 16, 2022, as information.
Carried
16.2 Conservation Authority Minutes
16.2.1 220223 Long Point Region Conservation Authority
Resolution # 2022-098
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives the Long Point Region Conservation
Authority minutes of February 23, 2022, as information.
Carried
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2022-024 a by-law to amend Zoning By-Law Number 3295, as
amended. (ZN 7-22-01)
19.2 By-Law 2022-025 a by-law to authorize an agreement for the purpose
of receiving funds from the dedicated Gas Tax Funds for Public
Transportation Program
19.3 By-Law 2022-026 a by-law to enter into an airport hanger land lease
with 1467246 Ontario Inc. for Hanger G2-8
19.4 By-Law 2022-027 a by-law to enter into an airport hanger land lease
with Civilogistics for Hanger G2-9
10
Resolution # 2022-099
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2022-024 a by-law to amend Zoning By-Law Number 3295,
as amended. (ZN 7-22-01); and
By-Law 2022-025 a by-law to authorize an agreement for the purpose of
receiving funds from the dedicated Gas Tax Funds for Public
Transportation Program; and
By-Law 2022-026 a by-law to enter into an airport hanger land lease with
1467246 Ontario Inc. for Hanger G2-8; and
By-Law 2022-027 a by-law to enter into an airport hanger land lease with
Civilogistics for Hanger G2-9 be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2022-100
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT By-Law 2022-023, to Confirm the Proceedings of the Council meeting held
on March 14, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
• Regular Meeting of Council and Planning Meeting March 28, 2022 at 6:00
p.m.
• Regular Meeting of Council and Planning Meeting April 19, 2022 at 6:00 p.m.
• March 22, 2022 Tillsonburg's 150th Anniversary of the Incorporation,
celebrations at the museum upcoming, and a full day of events on July 1st.
11
22. Adjournment
Resolution # 2022-101
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council meeting of March 14, 2022 be adjourned at 7:57 p.m.
Carried