110110 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday January 10, 2011 05:30 PM
Council Chambers
Chair: Mayor John Lessif
Orders of the Day:
CALL TO ORDER
> The Meeting was called to order at 5:30 p.m.
ADOPTION OF AGENDA
Resolution No. 1:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of January 10, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Town Council move into Closed
Session, to consider matters relating to:
• Report CAOCLI I-01, matters relating to security of the property of the Municipality;
• Council Orientation Report, matters for the purpose of educating or training the members;
"Carried"
RECESS
The open meeting resumed at 7:00 p.m.
OPEN SESSION 7:00 P.M.
MOMENT OF SILENCE
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
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MINUTES: Meeting for the Committee "Open Council'
None were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
9December 13, 2010
Resolution No. 3:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT the Minutes of Closed Session of
Council and Open Session of Council for December 13, 2010 be approved.
"Carried"
INTRODUCTION
1. Introduction of Nicole Wellsbury. Records Management Administrator a
The Mayor introduced Nicole and gave a brief synopsis of her resume.
PUBLIC MEETINGS
2. Committee of Adjustment Application A-09110 (Prospect Propertles) Q
Presented By: CAO
Presented By: Planner
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the attached application and County Report.
The Applicant, Dave Grim of Prospect Properties, was in attendance.
Opportunity was given for comments and questions.
The Parking issue as well as comments from Fire Services were discussed.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution as passed.
Resolution No. 4:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Committee of Adjustment
Application A-09110 is acceptable from a planning point of view and should be granted subject to
the following conditions:
1. That in addition to the relief requested by the applicant regarding Application File A-09110, that
Committee also grant relief from Table 5.20.2.1 - Parking Standards to permit the reduction of the
number of required parking spaces for 12 apartment units from 18 to nil.
2. That the applicant revise the minor variance application, in writing, to add the above noted an
additional variance requesting relief from Section 5.20.2.1 to reduce the number of required
on-site parking spaces to be reduced from 18 to nil.
3. That the applicant shall submit a site plan control application to the satisfaction of the Town of
Tillsonburg in order to ensure that the off-site parking provided for the subject lands on 8 Bidwell
Street is formally committed to the subject lands in accordance with the relevant provisions of the
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MINUTES: Meeting for the Committee "Open Council"
Zoning By-law.
4. A building permit for the dwelling unit shall be issued within one year of the date of the
Committee's decision.
5. Minor Variance approval is granted only to permit development that is substantially and
proportionally in accordance with that shown on Plate 2 of Report No. 2010-333.
6. The Fire Chief be contacted for final approval.
"Carried"
3. VanNorman Industrial Area Community Improvement Plan Q
Presented By: Planner
Councillor Klein declared a pecuniary interest as he owns property within the proposed plan area.
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the attached application and County Report.
A public meeting was held in December. No concerns arose from the meeting.
Opportunity was given for comments and questions.
No other persons appeared in support of, or opposition to, the subject application.
The following resolutions were passed.
Resolution No. 5:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT Council adopt the Van Norman Industrial Area
Community Improvement Plan dated January 2011.
Resolution No. 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT Council bring forward the attached By-law for
approval, to designate the Van Norman Industrial Area (as shown on Plate 1 of this report) within
the Town of Tillsonburg as a 'Community Improvement Project Area.
"Carried"
Warden Don McKay opined the meeting
Mayor Lessif welcomed Warden Don McKay to the meeting
The Warden went over some of the events planned within the County.
CHIEF ADMINISTRATIVE OFFICER
4. Tillsonburg Kinsmen Request for Support
Resolution No. 7:
Moved by: Councillor Klein
f'"1 Seconded by: Councillor Beres AND RESOLVED THAT Council receive the request from the
Tillsonburg Kinsmen,
AND FURTHER THAT this budget request be forwarded to the Director of Finance for Councils
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MINUTES: Meeting for the Committee "Open Council"
consideration during the 2011 Budget deliberations.
"Carried"
5. Ontario Good Roads Association Final Call for Nominations Q
Presented By: CAO
Resolution No. 8:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Council receive the report of the OGRA
Nominating committee as information,
AND FURTHER THAT Council nominate Councillor Beres as a Board of Director for the 2011-
2012 term on the Ontario Good Roads Association Board.
"Carried"
6. CA011-01 Board & Committee Restructuring [
Presented By: CAO
Discussion took place regarding the numbers of volunteers that will be increased or decreased
due to this restructuring.
It was requested that staff seek the input of the current chairs of the restructured committees
regarding draft terms of reference and revised structure.
It was noted that there will be Ad Hoc committees formed as needed.
Staff to bring back a report at the next council meeting.
Resolution No. 9:
Moved by: Councillor Rosehart
Seconded by:Councillor Getty AND RESOLVED THAT Council receive CAOCLI I-01 Committee
Structure;
AND FURTHER THAT Council support the revised Committee Structure as presented.
"Carried"
7. CA011-02 Council Board Appointment 9
Presented By: CAO
Resolution No. 10:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive CAOCLI 1-02 Board
Council Membership;
AND FURTHER THAT Council pass a resolution appointing Council membership to the following
boards for two year terms with the exception of Mayor Lessif:
Resolve that Council endorse the following shareholder appointments to the
Tillsonburg Hydro Incorporated Board:
e%N Mayor John Lessif, for a 4 year term;
Deputy Mayor Mark Renaud for a 2 year term;
and
Councillor Mel Getty for a 2 year term
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MINUTES: Meeting for the Committee "Open Council"
Resolve that Council endorse the following appointments to the Police Services
Board:
Mayor John Lessif for a 4 year term
and
Councillor Brian Stephenson for a 2 year term
Resolve that Council endorse the following appointment to the Tillsonburg Library
Board:
Councillor Marty Klein for a 2 year term
Resolve that Council endorse the following appointment to the Tillsonburg District
Memorial Hospital Board:
Councillor Chris Rosehart - County appointed for a 4 year term
Councillor Mel Getty — for a 2 year term
e'°1 Resolve that Council endorse the following appointments to the following advisory
boards and other key organizations:
Tillsonburg Chamber of Commerce and the Business Improvement Area
Deputy Mayor Mark Renaud for a two year term.
Otter Valley Corridor
Councillor Marty Klein - for a 2 year term
Councillor Chris Rosehart - for a 2 year term
"Carried"
Federation of Canadian Municipalities request for nominations.
Moved by: Councillor Beres
Seconded by: Councillor Getty AND RESOLVED THAT Mayor Lessif AND Councillor Klein be
forwarded to stand for nomination to the Board of Directors of the Federated Canadian
Municipalities.
"Carried"
DEVELOPMENT & COMMUNICATIONS
8. ED011-01 Report -Gateway & Wayfinding Signage Update Q
�,■� Resolution No. 11:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receives Report ED011-01
Gateway & Wayfinding Signage Update;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT Council approve a revised contract price of $40,200 plus HST with the
Horvath Auto Corporation/Cutting Edge Signs of Tillsonburg, Ontario.
FINANCE
9. FI 2010-044 Executive Summary to By -Law 3475 Second Lease Extension and Amending
Agreement
Presented By: Director of Finance
Resolution No. 12:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Council receive Report FI 2010-044
Executive Summary to By -Law 3475 Second Lease Extension and Amending Agreement.
AND FURTHER RESOLVED THAT By-law 3475 Second Lease Extension and Amending
Agreement pertaining to 90 Concession Street East be brought forward for Council consideration.
"Carried"
NOTICE OF MOTION
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 13:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Report CAOCLI I-01 be received.
"Carried"
Proposed Resolution No. 14:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT the verbal Council Orientation
Report, presented by the CAO, be received.
"Carried"
BY-LAWS
10. By -Law 3475 - Second Lease Extension and Amending Agreement (to be considered for three
readings 9
11. By -Law 3476 - 2011 Borrowing By -Law (Lobe considered for three readings) Q
12. By -Law 3477 - To designate the VanNorman Industrial Area as a Community Improvement Project
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MINUTES: Meeting for the Committee "Open Council"
Area (to be considered for three readings) D
FIRST AND SECOND READING
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3475 to adopt an Agreement with
Ontario Realty Corporation;
By -Law 3476 to authorize 2011 Borrowing; and
By -Law 3477 to designate the VanNorman Industrial Area as a Community Improvement Project
Area be read a first and second time and this constitutes the first and second reading thereof.
"Carried"
BY-LAWS THIRD AND FINAL READING
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3475, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVED THAT By -Law 3476, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVED THAT By -Law 3477, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Councillor Stephenson AND RESOLVED THAT the meeting be adjourned at 8:17 p.m.
"Carried"
Town of Tillsonburg
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MINUTES: Meeting for the Committee "Open Council'
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday January 11,
201103:40 PM)
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