110314 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday March 14, 2011 05:30 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order 5:30 p.m.
ADOPTION OF AGENDA
AO**, Resolution No. 1
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Closed
Session and Open Session of the Council Meeting of March 14, 2011 be adopted.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None were disclosed.
CLOSED MEETING SESSION
Resolution No. 2
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed
Session, to consider matters relating to:
• Matters relating to Personal Matters about an identifiable individual - including Municipal
Employees.
"Carried"
Council moved into Closed Session at 5:40 p.m. and open session resumed at 7:00 p.m.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Council for the meeting of March 3, 2011. Q
Minutes of the Council for the meeting of March 11, 2011. Q
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 3
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session
and the Open Session of Council for March 3, 2011 and March 11, 2011, be approved.
"Carried"
PRESENTATIONS
Presented By: Councillor Getty
Town of Tillsonburg Donation to the Food Bank
Joan Clarkson was in attendance to accept the donation on behalf of the Food Bank.
DELEGATIONS
1. Setting the Tone for Oxford's Hidden Tourism Draws in the Digital World Q
Presented By: Cathy Bingham, Tourism Specialist, County of Oxford
Presentation of three promotional videos, can be viewed at www.tourismoxford.ca
To be deferred to the March 28, 2011 Council meeting.
PUBLIC MEETINGS
2. Committee of Adjustment Appllcation A-02/11 -1 Clearvlew Dr/ 3500 Highway #3 Q
Presented By: County Planner
Mr. Gordon Hough, Corporate Manager of Community & Strategic Planning, County of Oxford,
appeared before Council and commented with respect to the attached application and County
Report.
Opportunity was given for comments and questions.
The Applicant, Bob Parker, Project Manager, Siemens, was in attendance and was available to
answer questions.
He spoke on the importance of the exit onto highway #3 and the reason for that location.
He spoke on safety which is Siemens number one goal.
Council noted that they will support the project in any way possible and staff indicated that they
are actively working with MTO and the Province to support the application moving forward.
No other persons appeared in favour of or in opposition to the application.
The following resolution was passed:
Resolution No. 4
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Committee of Adjustment Application
?Offftll� A-02111 1 Clearview Drive/3500 Highway 3, Variance No. 1 related to Open Storage is acceptable
from a planning point of view and should be granted subject to the following conditions:
The applicant enter into a Site Plan Agreement with the Town of Tillsonburg prior to the
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development of the subject lands as an open storage facility.
AND FURTHER RESOLVED THAT the Variance No. 2 related to Width of Joint Access
requesting relief from Section 5.20.1.7.2 be deferred for the following reason:
The application for minor variance be deferred for up to three months to June, 2011, in order to
allow the applicant to explore altemative options for access.
"Carried"
3.2011 Draft Budget
Presented By: Director of Finance
v_.
2011 draft budget 030811.RRtx
Resolution No. 5
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT the 2011 Draft Budget be received as
information;
AND FURTHER RESOLVED THAT the Director of Finance bring back a Resolution for the
adoption of the 2011 Budget at the Council Meeting of March 28, 2011.
"Carried"
QUARTERLY REPORTS
4. FI 2011-004 Fourth Quarter 2010 Financial Results 9
Presented By: Director of Finance
Resolution No. 6
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report FI 2011-004
Fourth Quarter 2010 Financial Results as information.
"Carried"
5.Operations Services Report 02011-002 - Operations Services- 2010 Fourth Quarter Report Q
Presented By: Director of Operations
Resolution No. 7
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receives Operations Services
Report 02011-02- Operations Services -2010 Fourth Quarter Report for information purposes.
"Carried"
6. Report FI 2011-003 - Fourth Quarter Report a
Resolution No. 8
Moved by: Councillor Beres
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Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report FI 2011-003
Development and Communications Services and Finance 2010 Fourth Quarter Report as
information.
"Carried"
7. CSD2011-04 Community Services Fourth Quarter Report2010 Q
Proposed Resolution No. 9
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVE THAT Council receives report 2011-04
Community Services 2010 Fourth Quarter Report for information purposes.
"Carried"
8. DCS 2011-05 Report - Economic Development Services Quarterly Report Q
Presented By: Director of Development of Communication Services
Resolution No. 10
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Report DCS 2011-05 Economic
Development Services Quarterly Report
for the period ending December 31, 2010 be received for information purposes.
"Carried"
DEVELOPMENT & COMMUNICATIONS
9. DCS 11-03 Lease of Office Space 9
Resolution No. 11
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receives report DCS 11-03 Lease
of Office Space; and,
AND FURTHER RESOLVED THAT Council approve the lease of office space in the Air Terminal
Building to David Brandon, operating as the Tillsonburg Flying School,
for the period of January 1 to December 31, 2011 at a price of $230 per month plus Harmonized
Sales Tax (H.S.T.), subject to the terms and conditions
contained in this report;
AND FURTHER RESOLVED THAT a bylaw be brought forward in this regard.
"Carried"
FINANCE
10. FI 2011-006 Development Charges Annual Report
Presented By: Director of Finance
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Resolution No. 12
Moved By: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT the Staff report dated March 3, 2011
regarding the 2010 Development Charges Annual Report be received;
AND FURTHER RESOLVED THAT the Treasurer be directed to file the Report with the Minister
of Municipal Affairs and Housing within 60 days after the statement has been received by Council.
"Carried"
11. FI 2011-005 2010 Remuneration and Expenses a
Presented By: Director of Finance
Resolution No. 13
Moved By: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Report FI 2011-005 dated March 4,
2011 regarding 2010 Remuneration and Expenses be received as information.
"Carried"
INFORMATION ITEMS
12. Notice of Extension - Oxford South Water Master Plan
eftN Public Review Period
13. Lake Erie Region Source Protection Committee Meeting Minutes Q
14. Muscular Dystrophy Canada RE: Acknowledgement of Tillsonburg Fire Department 9
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the information items be received as
information.
"Carried"
RESOLUTIONS
15. Correspondence - Zone Request regarding 561 Broadway Q
Resolution No. 14
Moved by: Councillor Rosehart
Seconded By: Councillor Getty AND RESOLVE THAT Council receive the correspondence as
information;
I�1 AND FURTHER RESOLVED THAT Staff be directed to respond accordingly in writing.
"Carried"
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16. Request from Tillsonburg Architectural and Cultural Advisory Committee to designate a historic site
a
Resolution No. 15
Moved by: Councillor Rosehart
Seconded by: Councillor Getty RESOLVE THAT Council receive the correspondence from
TACAC dated March 1, 2011;
AND FURTHER RESOLVED THAT the Joy Mausoleum be designated as a Historic Site.
"Carried"
BY-LAWS
17. By -Law 3484, to authorize the renewal of the Sewage System Management Agreement with the
County of Oxford Q.
18. ft -Law 3485, to Define the Mandate, Membership and Meeting Procedures for Committees
Established by the Corporation of the Town of Tillsonburg
fA�
Bye-law 3485 Boards & Committees - final.pdf
BY-LAWS FOR FIRST AND SECOND READING
Proposed Resolution
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By-law 3484, to authorize the renewal of the
Sewage System Management Agreement with the County of Oxford, and
By -Law 3485, to Define the Mandate, Membership and Meeting Procedures for Committees
Established by the Corporation of the Town of
Tillsonburg, be read a first and second time and this constitutes the first and second reading
thereof.
"Carried"
BY-LAWS FOR THIRD AND FINAL READING
Proposed Resolution
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By-law 3484, to authorize the renewal of the
Sewage System Management Agreement with the County of Oxford be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Proposed Resolution
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Bylaw 3485 to Define the Mandate,
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Membership and Meeting Procedures for Committees Established by the Corporation of the Town
of Tillsonburg, be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Councillor Getty AND RESOLVED THAT the meeting be adjourned at 9:17 p.m.
"Carried"
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday March 15,
201108:18 AM)
Town of Tillsonburg
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