110331 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Thursday March 31, 2011 01:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 1:00 p.m.
ADOPTION OF AGENDA
Resolution No. 1
/'% Moved by: Councillor Getty
Seconded By: Councillor Rosehart AND RESOLVE THAT the agenda as prepared for the open
council session of March 31, 2011 be adopted.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None were disclosed
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of Open Council Meeting of March 11, 2011. F-)
Resolution No. 2
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Minutes of the Open Session of
Council for March 11, 2011 be approved.
"Carried"
QUARTERLY REPORTS
1. Fire 2011-01 -Q42010 Report [�
Presented By: Bob Parsons
Fire Chief Parsons was in attendance and gave an overview of the fourth quarter report.
Council would like a process put in place to put funds in reserves in order to fund future needs.
Resolution No. 3
Moved by: Councillor Rosehart
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MINUTES: Meeting for the Committee "Open Council"
Seconded By: Councillor Getty AND RESOLVED THAT Fire Services Report 2011-01 Fire and
Emergency Services Quarterly Report for the period ending December 31, 2010 be received for
information purposes.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
2. Fire 2011-02 Fire Communications Agreement D
Presented By: Bob Parsons
Staff to bring back a report towards the end of 2011 regarding the plan to get the fire
communications business to the point of not being subsidized by the taxpayer
Staff to review whether a second dispatcher is required as recommended by the standards.
Staff to track this service over the course of the next few years to determine if this service is of
value to the Town.
Resolution No. 4
Moved by: Councillor Getty
Seconded By: Councillor Rosehart AND RESOLVE THAT Fire Services Report 2011-02 Fire
Communications Agreement be received for information purposes,
AND FURTHER RESOLVE THAT staff bring forward a By-law for Council consideration for three
readings.
/''1 "Carried"
3. Fire 2011-03 - Automatic Aid Agreement C9
Presented By: Bob Parsons
Moved by: Councillor Klein
Seconded by: Councillor Getty AND RESOLVE THAT item #3, Fire 2011-03 - Automatic Aid
Agreement, be tabled until item 4 can be discussed.
"Carried"
Resolution No. 5
Moved by: Councillor Getty
Seconded By: Councillor Rosehart AND RESOLVE THAT Fire Services Report 2011-03
Automatic Aid Agreement be received for information purposes,
AND FURTHER RESOLVE THAT staff bring forward a By-law for Council consideration.
To be deferred
4. Fire 2011-04 MERIT Agreement (Tiered Medical Response) Q
Presented By: Bob Parsons
Staff to report on the costing of this within the Fire quarterly reports.
Resolution No.6
Moved by: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT Fire Services Report 2011-04 Multi -Agency
Emergency Response Team (MERIT) Agreement with the County of Oxford be received for
information purposes,
AND FURTHER RESOLVE THAT staff bring forward a By-law for Council consideration.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
Moved By: Councillor Klein
Seconded By: Councillor Getty AND RESOLVED THAT the Resolution for Fire Services Report
2011-04 Multi -Agency Emergency Response Team (MERIT) Agreement be repealed and that the
correct protocol be followed and that this matter be brought back at the April 11, 2011 Council
meeting.
"Carried"
FINANCE
5. FI 2011-012 OPP Costing Reconciliation F)
Presented By: Director of Finance
Resolution No. 7
Moved by: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT Report FI 2011-012 2010 OPP Costing
Reconciliation be received as information.
AND FURTHER RESOLVED THAT $31,333 be contributed to reserves.
AND FURTHER RESOLVED THAT $5,000 be approved for the 2011 Tillsonburg Police Services
Board special projects with such funds to come from reserves.
"Carried"
6. FI 2011-11 Grant Requests
Presented By: Director of Finance
Staff to add requests from service club groups for advertising support to the Focus Tillsonburg
section in the Tillsonburg News.
Staff to come back with more information regarding the senior centre grant request.
Resolution No. 8
Moved by: Councillor Klein
Seconded By: Councillor Deputy Mayor Renaud AND RESOLVE THAT Report FI 2011-011 Grant
Requests be received.
FURTHER RESOLVE THAT Tillsonburg & District Hospital Volunteer Association rent the Events
Centre for the Annual Extravaganza at the rate of $4,007.05.
"Carried"
7. FI 2011-007 2011 Asset Management Plans [�
Presented By: All Directors
To table this item
Resolution No. 9
RESOLVED THAT report FI 2011-007 2011 Asset Management Plan be received as information;
look) AND FURTHER RESOLVED THAT the 2011 Asset Management Plan be adopted in the amount
of $2,329,417.
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MINUTES: Meeting for the Committee "Open Council"
8. RESULTS FOR TENDER F2010-060 - SNOWPLOW TRUCK
Presented By: Director of Operations
Resolution No.
Moved by: Councillor Klein
Seconded By: Councillor Stephenson AND RESOLVE THAT Council receives Operations
Services Report 02011-04- Snowplow Tender Results.
AND FURTHER RESOLVE THAT Council award Tender F2010-060 to Carrier Truck Centers,
Woodstock Ontario at a cost of $223,023.76."
"Carried"
9. T201 1 -001 Tender Results for Quarter Town Line Reconstruction Esseltine to Baldwin D
Presented By: Director of Operations
Resolution No. 11
Moved by: Councillor Klein
Seconded By: Councillor RESOLVE THAT Council receives Operations Services Report
02011-03 Tender Results for Tender T2011-001 -Quarter Town Line Reconstruction for
information
purposes.
f'"1 AND RESOLVE THAT Tender T2011- 001 be awarded to Ingerwood Construction Ltd. of
Woodstock at a cost of $837,512.08,
AND FURTHER RESOLVE that this project proceed without incurring additional debt.
"Carried"
10.2012-2016 Asset Management Plans ()
Presented By: All Directors
To table this item
Resolution No. 12
Moved by: Councillor Rosehart
Seconded By: Councillor Getty RESOLVED THAT Council receive the 2012-2016 asset
management plans as information.
INFORMATION ITEMS
11. Tour of Town Facilities
to determine date
BY-LAWS
12. By-law 3493 - Agreement to provide Fire Communications Service to the Town of Ingersoll - for
three readings Q
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MINUTES: Meeting for the Committee "Open Council"
Id1112-0-
By-law 3493 - Fire Communication Services for Town of Ingersoll - 3 readings.pdf
13. By-law 3494 - To provide Fire Service to Norfolk, to be read a first and second time. Q
14. By-law 3495 to authorize a MultizAgengy Emergengy Response Team MERIT Agreement with the
County of Oxford, to be read a first and second time. 0
BY-LAWS FOR FIRST AND SECOND READING
Resolution
Moved by: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVED THAT By -Law 3493 to enter into an agreement
with the Town of Ingersoll to provide Fire Communications Services be read a first and second
time and this constitutes the first and second reading thereof.
"Carried"
BY-LAWS FOR THIRD AND FINAL READING
Resolution
,oft\ Moved by: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVED THATBy-Law 3493 to enter into an agreement
with the Town of Ingersoll to provide Fire Communications Services, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Councillor Getty AND RESOLVED THAT the meeting be adjourned at 5:50 p.m.
"Carried"
/00*� Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Friday April 01, 2011
04:53 PM)
Town of Tillsonburg
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