110524 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Tuesday May 24, 2011 07:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 7:26 p.m.
ADOPTION OF AGENDA
/'%k Resolution No. 1:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Closed
Session and Open Session of the Council Meeting of May 24, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No 2:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
Matters for the purpose of educating or training the members - CAOCLI I-05
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None were disclosed
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Council Meeting of May 9, 2011.Q
Resolution No. 3
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT the Minutes of the Open Session of
Council for May 9, 2011 be approved.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
DELEGATIONS
1. Stonebridge Community Services
Presented By: Robin Taylor, Marketing and Sales Manager
Diana Handsaeme, Life Care Manager
Charles McNeil, Business and Career Services
Ms. Robin Taylor was in attendance and gave a verbal presentation on the business and the
various services that it offers.
Ms. Diana Handsaeme was in attendance and gave a verbal presentation on the life care services
that meet the needs of the residents of the community.
Mr. Charles McNeil was in attendance and gave a verbal presentation on the business services
provided.
2. Oxford Regional Labour Council - Request for Endorsement of a Plan for Retirement Security a
Presented By: Broderick Carey
President, Oxford Regional Labour Council
Mr. Broderick Carey was in attendance and gave a brief presentation on their proposal for
retirement security for Canada.
Council thanked Mr. Carey for the information and requested he receive a copy of the resolution.
The item will be brought before Council at the June 13th Council meeting.
PRESENTATIONS
3. Revised Site Plan %L -Law and Guidelines [ 1
Presented By: County of Oxford Development Planner
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
reviewed the proposed Site Plan By -Law and Guidelines.
Resolution No. 4
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report No. 2011-98
and the attached draft Site Plan Control Guidelines package as information;
AND FURTHER RESOLVE THAT Staff bring forward a By -Law, after completion of the
consultation process, for Council's consideration.
"Carried"
4. Proposed Formal Pre -consultation By -Law 0)
Presented By: County of Oxford Development Planner
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
reviewed the formal Pre -consultation By -Law.
Resolution No. 5:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report No. 2011-99;
AND FURTHER RESOLVED THAT Staff bring forward a formal Pre -Consultation By-law for
Council's consideration.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
CHIEF ADMINISTRATIVE OFFICER
5. %L -Law 3511, To Govern the Proceedings of Council and Committees M
Council to provided feedback to the Clerk or the CAO prior to the next council meeting and to
copy the rest of Council with their feedback.
The By -Law will be brought forward at the June 13th Council meeting.
Staff to put new changes in italics so that the revisions can be easily noted.
Resolution No. 6
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Council receive Draft By-law 3511, To
Govern the Proceedings of Council and Committees, for consideration.
AND FURTHER RESOLVED THAT By-law 3511 be brought forward for two readings at the next
Open Session meeting of Council.
"Carried"
6. Fire 2011-03
/"�1 Presented By: Bob Parsons
Council request that the Agreement be reworded to reflect their concerns regarding medical
related emergencies and that Council support responding to emergency rescue only.
Council will invite the Fire Chief back at a later time to discuss medical response and the training
of our firefighters .
Resolution No. 7
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Report Fire 2011-03 Automatic Aid
Agreement be received for information purposes;
AND FURTHER THAT staff be directed to bring forward a By-law.
"Carried"
OPERATIONS
7. To Set Schedule for Roads Tour D
Presented By: Director of Operations
Staff recommend that Council forward 3 or 4 dates that work for them over the next few weeks to
the Director of Operations and to the CAO.
DEVELOPMENT & COMMUNICATIONS
8. Report DCS 20-2011. Revisions to Committee By-law D
Presented By: Director of Development & Communication Services
Resolution No. 8
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS
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MINUTES: Meeting for the Committee "Open Council"
20-2011 and the recommendations contained therein,
AND FURTHER THAT a by-law be brought forward in this regard to repeal and replace Bylaw
3485, to define the mandate, membership, and meeting procedures for committees.
"Carried"
9. Report DCS 21-2011. New Fireworks By -La w Q)
Presented By: Director of Development & Communication Services
Council would like to review this by-law further and would like to see more equity and fairness.
Staff are trying to bring this by-law in conformity with and to compliment the zoning by-law.
The public to submit all concerns and comments in writing to the Town for reference in reviewing
the zoning by-law.
To bring the matter back for further discussion during amendments to the zoning by-law as this
by-law supersedes all by-laws.
Resolution No. 9
Moved by: Councillor Stephenson
Seconded by:Councillor Beres AND RESOLVE THAT Council receive Report DCS 21-2011, New
Fireworks By -Law and the recommendations contained therein;
AND RESOLVE THAT Council repeal By-law 3369 in its entirety;
AND FURTHER RESOLVE THAT By -Law 3510 be brought forward for Council consideration for
three readings.
"Carried"
10. ReportDCS 22-2011 -Animal Control By-law Update [)
Presented By: Director of Development and Communication Services
Resolution No. 10
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receives report DCS
22-2011 Animal Control By-law Update
AND FURTHER RESOLVED THAT the By-law be received for a third and final reading.
"Carried"
FINANCE
11. Tax Report 2011-357 Tax Adjustments under Sections 357 & 358 Q)
Presented By: Director of Finance
Resolution No. 11
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT report 2011-357 tax adjustments under
Sections 357 and 358 of the Municipal Act, 2001, be received;
AND FURTHER RESOLVED THAT in accordance with Sections 357 and 358 of the Municipal
Act, 2001, Council hereby approves tax adjustments in the amount of $35,294.21, as detailed in
Schedule "A" of report 2011-357, and directs that the amounts attributable to the various
requisitioning bodies be apportioned thereto.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
12. FI 2011-018 Executive Summary to By -Law 3506 Ceridian Canada Ltd. Agreement Q
Presented By: Director of Finance
Resolution No. 12
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report FI 2011-018
Executive Summary to By -Law 3506 Ceridian Canada Ltd. Agreement.
AND FURTHER RESOLVED THAT By-law 3506 Ceridian Canada Ltd., Agreement pertaining to
the provision of a Workforce Management solution be brought forward for Council consideration.
"Carried"
13. TD 2011- 005 By-law 3512 to adopt 2011 Budgetary Estimates & Tax Rates D
Presented By: Director of Finance
Resolution No. 13
Moved by: Councillor Klein
Seconded by: Councillor Beres AND THAT Council receive Report TD 2011 - 005 regarding
By-law 3512 to adopt 2011 budgetary estimates and tax rates;
FURTHER RESOLVE THAT By-law No. 3512, being a by-law to provide for the adoption of 2011
budgetary estimates, tax rates, installment due dates, and further to provide for penalty and
interest on default of payment, be brought forward for Council's consideration.
"Carried"
14. FI 2011-019 April 2011 Year to Date Financial Results D
Presented By: Director of Finance
Suggest these mitigation measures not be implemented until the end of the year to determine if
there are other surpluses available.
Resolution No.14
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVE THAT Council receive Report FI 2011- 019 April
2011 Year to Date Financial Results as information.
"Carried"
INFORMATION ITEMS
15. Update on MPAC's Delivery of Assessment Products and Services a
16. Correspondence from Dennis Travale, Mayor of Norfolk County, RE: restoration of power after
windstorm M
THI staff performed exceptionally well and under difficult situations to resolve this issue.
17. Ontario Heritage Trust - Doors Open Ontario 2011 Guide D
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MINUTES: Meeting for the Committee "Open Council"
2011 Guide can be viewed in reception area, Corporate Office.
18. Committee Minutes for Council Information D
NOTICE OF MOTION
RESOLUTIONS
19. Town of Amherstburg, Request for Support M
Resolution No. 15
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council oppose the shipment of
radioactive materials from the Canadian Nuclear Safety Commission (CNSC) to ship 16
radioactive steam generators through the Great Lakes to the St. Lawrence Seaway to Sweden.
AND FURTHER THAT the resolution be forwarded to County Council for support;
AND FURTHER THAT the resolution be forwarded to other municipalities in Ontario for support.
"Defeated"
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 16
Moved by: Councillor Getty
Seconded by: Councillor RosehartAND RESOLVE THAT Council receive CAOCLI I-05 Status
Update for information purposes;
"Carried"
BY-LAWS
20. By -Law 3506, To adopt an Agreement with Cerldian Canada Ltd.
By-law 3506 Ceridian Canada Ltd Agreement.doc
21. By-law 3507, To provide for the licensing, regulation, and control of animals within the Town of
Tillsonburg. M.
22. Bylaw 3508. To amend by law 3489, to appoint members to the Non -Profit Housing Board Q
23. Bylaw 3509, To repeal bylaw 3485, to Define the Mandate, Membership, And Meeting Procedures
For Committees Established By The Corporation Of The Town of Tillsonburp, Q
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MINUTES: Meeting for the Committee "Open Council"
24. By -Law 3510, To Regulate the Sale, Display and Discharge of Fireworks Q
25. By -Law 3512, To Provide for 2011 Tax Rates & Penalties M
BY-LAWS FOR FIRST AND SECOND READING
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Bylaw 3506, to adopt an agreement with
Ceridian Canada Ltd; and
Bylaw 3508, To amend Bylaw 3489, to appoint members to the Non -Profit Housing Board; and
Bylaw 3509, To repeal bylaw 3485, to Define the Mandate, Membership, And Meeting Procedures
For Committees Established By The Corporation Of The Town of Tillsonburg; and
By -Law 3510, To Regulate the Sale, Display and Discharge of Fireworks; and
By -Law 3512, To Provide for 2011 Tax Rates & Penalties, be read for a first and second time and
this constitutes the first and second reading thereof.
14, "Carried"
BY-LAWS FOR THIRD AND FINAL READING
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By-law 3507, To provide for the licensing,
regulation, and control of animals within the Town of Tillsonburg be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate
Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By-law 3508, To amend By-law 3489, to
appoint members to the Non -Profit Housing Board, be given third and final reading and the Mayor
and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal
thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3510, To Regulate the Sale,
,....� Display and Discharge of Fireworks, be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3512, To Provide for 2011 Tax
Rates & Penalties, be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVED THAT THE meeting be adjourned at 10:04 p.m.
"Carried"
1�1
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Thursday May 26,
2011 10:17 AM)
Town of Tillsonburg
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