110808 Regular Council Meeting Minutes/,
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday August 8, 2011 07:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 7:00 p.m.
ADOPTION OF AGENDA
1 Resolution: No. 1:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Closed
Session and Open Session of the Council Meeting of August 8, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
Matters relating to the security of the property of the municipality, Report CAOCL 11-09, The
Bridges Golf Course.
Matters relating to personal matters about an identifiable individual - including municipal
employees, Report CAOCL 11-10, Council Code of Conduct.
"Carded"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Councillor Beres declared a pecuniary interest in item number 30 - By -Law 3535.
No other disclosures of pecuniary interest were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
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MINUTES: Meeting for the Committee "Open Council"
Minutes of the Meeting of July 11, 2011.9
Resolution No. 3:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session
and the Open Session of Council for July 11, 2011, be approved.
"Carried"
PRESENTATIONS
1. County Report No. 2011 -173 -Modifications to the Draft Approved Plan of Subdivision No. SB 10-03-7
Presented By: Development Planner, County of Oxford
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
commented with respect to the attached draft plan of subdivision modifications.
Resolution No. 4:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council recommend to Oxford County
Council that it supports the modifications to the draft approved plan of subdivision, File No. SB
10-03-7, submitted by York Hop Corporation, subject to the conditions, set out in County of Oxford
14 a Report 2011-173.
"Carried"
2. Extension to Draft Plan Approval 32T-07006, Lindprop Corporation a
Presented By: Development Planner, County of Oxford
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
commented with respect to the attached request to extend the draft plan approval.
Resolution No. 5:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Council receive Planner's report
2011-189, Extension to Draft Approved Plan of Subdivision,
AND FURTHER THAT Council support the recommendation that draft approval of this subdivision
plan be extended to October 22, 2013.
"Carried"
DELEGATIONS
3. Lake Lisgar Renaissance Project Phase 2 Q
Presented By: Tom Logan, Frank Kempf
Mr. Tom Logan appeared before Council and gave a brief history of the Lake Lisgar renaissance
project.
Long Point Region Conservation Authority has approved the proposal to dredge the lake.
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MINUTES: Meeting for the Committee "Open Council"
Mr. Frank Kempf appeared before council.
The project has been named the Lake Lisgar ECO Project.
They are requesting Council support this project in order that they can move ahead with fund
raising and request that the Town handle those funds.
The Ministry of Natural Resources are aware of this project and will consult with them in moving
forward.
Staff to meet with Mr. Kempf and Mr. Logan regarding details for this project.
Staff to bring a report back to council in response to the request to handle those funds.
4. Chamber of Commerce Comments regarding Site Plan Control Guidelines
Presented By: Shane Curtis
Mr. Shane Curtis appeared before Council and reported on the Chamber's concerns regarding
hold backs and securities and the balance of those securities.
He noted that the majority of the changes to these guidelines were received positively by all.
His concerns were duly noted and staff to bring back a report to council regarding security review.
QUARTERLY REPORTS
5. CA011-09 Business Plan 2011 Year to Date Report Q
Presented By: CAO
Resolution No. 6:
/40ft,\ Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive CA011-09 Annual
Business Plan 2nd Quarter Report for information purposes.
"Carried"
6. FIN11-029 Second Quarter Financial Results
Presented By: Director of Finance
Staff to provide a report regarding the types of revenue generated by departments and the
breakdown of those revenues.
It was requested that this be part of the 2012 budget process.
Resolution No. 7:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receives report FIN11-029
Second Quarter Financial Results for information purposes.
"Carried"
7. FIN 11-028 Finance Second Quarter 2011 D
Presented By: Director of Finance
Resolution No. 8:
Moved by: Councillor Beres
A"� Seconded by: Councillor Stephenson AND RESOLVE THAT Council receives report FIN11-028
Finance Second Quarter 2011 for information purposes. .
"Carried"
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8. DCS 11-40 Development & Communication Services Second Quarter Report2011 Q
Presented By: Director of Development and Communication Services
Resolution No. 9:
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receives report 201140 Second
Quarter Report - Development and Communication Services for information purposes. .
"Carried"
9. Operations Services Report OPS11-11- Operations Services Second Quarter Report 2011
Presented By: Director Of Operations
q�
Operations Services 2011 Second Quarter Report.pdf
Resolution No. 10:
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receives Operations Services
Report OPS11-11 -Operations Services -2011 Second Quarter Report for information purposes.
"Carried"
10. CSD11-06 Community Services Second Quarter Report 2011 Q
Presented By: Acting Director of Community Services
Resolution No. 11:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report CSD11-06 -
Community Services Department 2nd Quarter Report, for information purposes.
"Carried"
11. FIR 11-06 Fire Services Second Quarter Report 2011 Q
Presented By: Fire Chief
Resolution No. 12:
Moved by: Councillor Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Council receives report Fir 11-06 Second
Quarter for information purposes.
"Carried"
DEVELOPMENT & COMMUNICATIONS
12. Site Plan Control Guidelines
Presented By: Director of Development & Communications Services
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9%
For Discussion Purposes By-law and Guidelines Package.pdf
Staff to provide a report to council regarding security review.
Staff to bring a report to Council regarding how we compare to other municipalities on their
process for hold backs and securities.
13. Zoning By -Law 3295 Amendment 0
Presented By: Director of Development $ Communications Services
Resolution No.13:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT a Zoning By-law Amendment be initiated
in conjunction with Oxford County to begin the process for updating the current Zoning By-law
No. 3295 as directed by the Department of Development and Communication Services.
"Carried"
14. REPORT DCS 11-31 Community Improvement Plan Application - 2.4 AND 8 Harris Street 9
Presented By: Director of Development and Communication Services
1Aqi 1i
C 2009-012 - CIP 2-4-8 Harris.pdf Report DCS 11-31, CIP.pdf
Resolution No. 14:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVE THAT Council receive Report DCS 11-31 and the
recommendations contained therein;
FURTHER RESOLVE THAT Council consider the recommendations and a By -Law be brought
forward for Council consideration for two readings.
"Carried"
FINANCE
15. FIN 11-016 Borrowing Rate from Tillsonburg Hydro
Presented By: Director of Finance
Resolution No. 15:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receives report FIN11-026
Borrowing Rate from Tillsonburg Hydro.
FURTHER RESOLVE THAT Council approves the borrowing rate from Tillsonburg Hydro at prime
e'ft\ plus 1%.
"Carried"
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16. FIN11-025-Executive Summary to By Law 3530 Issuance of Long Term Debt Q
Presented By: Director of Finance
Resolution No. 16:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receives report FIN 11-025
Executive Summary to By Law 3530 Issuance of Long Term Debt.
FURTHER RESOLVE THAT Council approves that By Law 3530 be brought forth for three
readings.
"Carried"
17. FIN11-027 Business Plans and Budget Proposed Meeting Schedule in,
Presented By: Director of Finance
Resolution No. 17:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receives report FIN11-027
Business Plans - 2012 and 2012 Budget Proposed Meeting Schedule.
FURTHER RESOLVE THAT Council endorses the 2012 Business Plans and Budget meeting
schedule as proposed.
"Carried"
FIRE SERVICES
18. FIR 11-07 Automatic Aid Agreement D
Presented By: Bob Parsons
Resolution No. 18:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report Fir 11-07
Automatic Aid Agreement as information;
AND FURTHER that a By-law be brought forward in this regard for Council consideration for two
readings.
"Carried"
INFORMATION ITEMS
19. AMO Correspondence July 8, 2011. Q
20. Information Item - CCFC and M&M's Family Dinner Night Fundraiser Q
/Oft\ 21. BIA Sidewalk Sale Aug 11-13,2011
COMMITTEE MINUTES & REPORTS
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22. Lake Erie Region Source Protection Committee Meeting Minutes -Thursday, June 16, 2011 9
23. Development Committee Minutes - July 8, 2011
Am
Microsoft Word - Development committee Minutes July 8 2011.pdf
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 19:
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report CAOCL 11-09 as
information;
FURTHER RESOLVE THAT Council support the recommendations contained therein.
"Carried"
Resolution No. 20:
Moved by: Councillor Klein
rA� Seconded by: Councillor Beres RESOLVE THAT Council receive Report CAOCL 11-10 as
information;
FURTHER RESOLVE THAT Council support recommendation No. 2 & 3 as contained therein.
Carried"
BY-LAWS
24. By -Law 3494, To Authorize an Automatic Aid Agreement for Fire Protection Services Q
Resolution No. 21:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3494 to authorize an automatic
aid agreement between the Corporation of the Town of Tillsonburg and the Corporation of Norfolk
County for the provision of fire protection services, be read a first and second time and this
constitutes the first and second reading thereof.
"Carried
25. By -Law 3536, To Authorize a CIP Assessment Rebate Program for 2, 4 & 8 Harris Street
- By-law 3536 CIP Assess Reb Prog.pdf
/00*) Resolution No. 22:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3536 to authorize a CIP
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Assessment Rebate Program, be read a first and second time and this constitutes the first and
second reading thereof.
"Carried"
26. By -Law 3530, To Authorize Issuance of Long Term Debt.
Lower tier borrowing bylaw 3530.pdf
Resolution No. 23:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3530, To Authorize Issuance of
Long Term Debt, be read for a first and second time and this constitutes the first and second
reading thereof.
FURTHER RESOLVE THAT By -Law 3530, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
27. By -Law 3531, To Close Part of an Unexploited Road Allowance D
Resolution No. 24:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3531, To Close Part of an
Unexploited Road Allowance, be read for a first and second time and this constitutes the first and
second reading thereof.
FURTHER RESOLVE THAT By -Law 3531, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
28. By -Law 3532, To Close Part of an Unexploited Road Allowance South of John Pound Road Q
Resolution No. 25:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3532, To Close Part of an
Unexploited Road Allowance, South of John Pound Road, be read for a first and second time and
this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3532, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
e00*1 29. %L -law 3534, To enter into an agreement with the Tillsonburg Skate Shop for the provision of Skate
Shoa Services at the Tillsonburg Community Centre Q
Resolution No. 26:
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Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By-law 3534 - to enter into an agreement
with the Tillsonburg Skate Shop for the provision of Skate Shop Services at the Tillsonburg
Community Centre, be read for a first and second time and this constitutes the first and second
reading thereof.
FURTHER RESOLVE THAT By -Law 3534 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
30. By-law 3535, to enter into an agreement with Beres Catering for the provision of Concession
Operations at the Tillsonburg Community Centre. 9
Resolution No. 27:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By-law 3535 - to enter into an agreement
with Beres Catering for Concession Operations at the Tillsonburg Community Centre, be read for
a first and second time and this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3535 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
/Oft� "Carried"
31. By -Law 3533, To Confirm the Proceedings of Council, August 8, 2011. Q
Resolution No. 28:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3533, To Confirm the Proceedings
of Council for the Council Meeting of August 8, 2011, be read for a first and second time and this
constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3533 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council be adjourned at 10:05 p.m.
"Carried"
Approval Received: (1 of 1)
Town of Tillsonburg
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Donna Hemeryckfrillsonburg (Tuesday August 09,
201109:15 AM)
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