110912 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday September 12, 2011 07:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 7:00 p.m.
ADOPTION OF AGENDA
Resolution: No. 1:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the
Closed Session and Open Session of the Council Meeting of September 12, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed
Session, to consider matters relating to:
Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality,
DCS 11-42 Surplus lands;
Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality,
DCS 11-43 Surplus lands;
Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality,
DCS 11-44, to close a Road Allowance known as Wilcox Street;
Matters relating to personal matters about an identifiable individual - including municipal
employees, Report CAOCL 11-12, Community Policing;
Matters for the purpose of education and training the members, Report CAOCL 11-11, Parkland
Trust Fund Administration;
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
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MINUTES: Meeting for the Committee "Open Council"
No disclosures of pecuniary interest were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of August 8, 2011.D
Resolution No. 3:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Minutes of the Closed Session and
the Open Session of Council for August 8, 2011, be approved.
"Carried"
PUBLIC MEETINGS
1. Committee of Adjustment Application A06/11 - 5 Morning Glory Drive a
Presented By: Development Planner
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
commented with respect to the attached application and County Report.
/001� Opportunity was given for comments and questions.
The Applicant, Mr. Michael Meyer was in attendance.
No persons appeared in favour of or in opposition to the application.
Resolution No. 4:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT this application is acceptable from a
planning point of view and should be granted subject to the following conditions:
1. A building permit for the pergola shall be issued within one year of the date of the Committee's
decision.
2. That the maximum lot coverage to accommodate the proposed pergola not exceed 35%.
"Carried"
DELEGATIONS
2. Kinsmen Club of Tillsonburo j
Presented By: Pat Carroll, Dale Cheney and Dave Klosler
Resolution No. 5:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT Council endorse the work plan as
proposed by the Tillsonburg Kinsmen Club, for the restoration of the gazebo and the walking
r°ow\ bridge, at a
detailed invoice price of $24,000;
FURTHER RESOLVE THAT an additional donation of $26,000.00 be received into the existing
(fountain) Parkland Trust account to be utilized for the long term
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MINUTES: Meeting for the Committee "Open Council"
ongoing maintenance of the fountain as per Glenn and Ellen Springer's wishes, under the
guidelines of the 09.02.11 Terms of Reference.
"Carried"
3. Delegation - Tillsonburg and District Multi Service Centre D
Presented By: William Hett, CEO/E.D,
Maureen Vandenberghe, MSC Communications
Ms. Maureen Vandenberghe and Val Forester appeared before Council.
Ms. Vandenberghe gave an overview of the Multi Service Centre and a brief demonstration of
their website.
OPERATIONS
4. Operations Services Report OPS11-12 -Transfer Station Access Road Results Q)
Presented By: Director of Operations
Resolution No. 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT Council receives Operations Services
Report OPS 11-12 Transfer Station Access Road RFP Results;
FURTHER RESOLVE THAT Council approve construction of the Transfer Station Access Road
as per Operations Services Report OPS11-12 to Ingerwood Construction Ltd.
/Oft\ in the amount of $22,814 to be funded from the 2011 capital budget.
"Carried"
COMMUNITY SERVICES
5. Report CSD 11-11. Request for Quotation Results Public Works Overhead Doors Q
Presented By: Acting Director of Community Services
Kelly Batt, Facilities manager appeared before council and commented on the attached report.
Resolution No. 7:
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVED THAT Council receive CSD 11-11 Request for
Quotation Results Public Works Overhead Doors
FURTHER RESOLVE THAT Council award the work to Sofalvi Doors at a total of $25,920.00 plus
H.S.T. to be funded from the 2011 operational budget.
"Carried"
6. Community Parks. Recreation & Cultural Strategic Master Plan U
Presented By: Acting Director of Community Services
Resolution No. 8:
Moved by: Councillor Klein
,�•� Seconded by: Councillor Beres AND RESOLVED THAT Council receive the Community Parks,
Recreation & Cultural Strategic Master Plan as information;
FURTHER RESOLVE THAT Council direct Staff and the Community Groups to complete the
public consultation process;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER RESOLVE THAT Council direct Staff to bring forward a report to Council
regarding those recommendations in January 2012.
"Carried"
DEVELOPMENT & COMMUNICATIONS
7. Report DCS 11-16 Accessibility Policy Q
Presented By: Director of Development & Communication Services
Resolution No. 9:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receive Report DCS 11-16
as information;
FURTHER RESOLVE THAT the Town of Tillsonburg Accessibility Policy be brought forward in
the form of a by-law for Council consideration.
"Carried"
8. DCS 11-41 Proposed Site Plan Major Changes Review and Securities
Presented By: Director of Development and Communication Services
40kt Resolution No. 10:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receives Report DCS
11-41 Proposed Site Plan Major Changes Review and Securities for information purposes.
"Carried"
9. DCS -11 - 44 Corporate Privacy Policy and Freedom of Information Policy M
Presented By: Director of Development and Communication Services
Resolution No. 11:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receives report DCS 11-44
Corporate Privacy Policy and Freedom of Information Policy.
FURTHER RESOLVE THAT Council direct staff to implement the policies in matters related to the
municipality.
AND FURTHER RESOLVE THAT the corporate privacy policy is enacted via by-law.
"Carried"
10. DCS 11 - 46 Report -Award of Contract for Airport Signage ()
Council has requested to see the graphics prior to the branding completion and accepting the
proposed signage.
Resolution No. 12:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Council receive Report DCS 11-46
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MINUTES: Meeting for the Committee "Open Council"
Award of Contract for Airport Signage;
FURTHER RESOLVE THAT Council approve the award of a contract for new airport signage, up
to a maximum upset limit of $35,000, to Brooks Signs Ltd and that a by-law be brought forward at
the 26th of September Council meeting.
"Carried"
11. DCS 11 - 47 Report - Rural Connections Broadband Program Project Update U
Resolution No. 13:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Council receives report DCS 11 - 47
Report - Rural Connections Broadband Program Project Update for information purposes.
"Carried"
INFORMATION ITEMS
12. Boundary Adjustment - Township of Norwich [r
Presented By: CAO
Resolution No. 14
Moved by: Councillor Rosehart
� Seconded by: Councillor Getty AND RESOLVED THAT Council receive the correspondence from
the Township of Norwich as information;
FURTHER RESOLVE THAT Council appoint a negotiating committee comprised of the Mayor,
CAO and Councillor Klein, Member of Council.
PW�
"Carried"
13. Correspondence from Correctional Service Canada re: Restorative Justice Week 2011 9
14. CUPE Ontario request for Proclamation 0)
NOTICE OF MOTION
COMMITTEE MINUTES & REPORTS
15. LPRCA Minutes -July 6, 2011 9
16. Lake Erie Region Source Protection Committee Meeting Minutes - Thursday, July 7, 2011 Q
RESOLUTIONS RESULTING FROM CLOSED SESSION
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 15
Moved by: Councillor Getty
Seconded by: Councillor RosehartAND RESOLVED THAT Council receives report 11-42
Surplus Lands - Taylor Lane;
FURTHER RESOLVE THAT Council deem those lands as surplus to the needs of the
municipality.
"Carried"
Resolution No. 16
Moved by: Councillor Getty
Seconded by: Councillor RosehartAND RESOLVED THAT Council receives report 11-43
Surplus Lands - Harris Street;
FURTHER RESOLVE THAT Council deem those lands as surplus to the needs of the
municipality.
"Carried"
Resolution No. 17
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-45, To
Close a Road Allowance known as Wilcox Street and that Council support the recommendations
contained therein;
AND FURTHER RESOLVE THAT a By -Law be brought forward in this regard for Council
consideration.
"Carried"
Resolution No. 18
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report CAOCL
11-12, Community Policing as information;
FURTHER RESOLVE THAT Council support the recommendations contained therein.
"Carried"
Resolution No. 19
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report CAOCL 11-11,
Parkland Trust Fund Administration as information;
FURTHER RESOLVE THAT Council support the recommendations contained therein.
"Carried"
BY-LAWS
17. By -Law 3538, To Close a Municipal Road Allowance known as Wilcox Street Q
Resolution No. 20
P'� Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3538, To Close a Municipal Road
Allowance known as Wilcox Street, be read a first and second time and this constitutes the first
and
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MINUTES: Meeting for the Committee "Open Council"
second reading thereof.
"Carried"
18. %L -Law 3539, To adopt the Town of Tillsonburg Accessibility Policy D
Resolution No. 21
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3539, To adopt the Town of
Tillsonburg Accessibility Policy, be read a first and second time and this constitutes the first and
second reading thereof.
"Carried"
19. %L -Law 3536, To Authorize a CIP Assessment Rebate Program for 2.4 & 8 Harris Street Q
Resolution No. 22
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3536 to authorize a CIP
Assessment Rebate Program, be given third and final reading and the Mayor and Clerk be and
are hereby
eokl) authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
20. BY -Law 3494, To Authorize an Automatic Aid Agreement for Fire Protection Services D
Resolution No. 23
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVED THAT By -Law 3494 to authorize an automatic
aid agreement between the Corporation of the Town of Tillsonburg and the Corporation of Norfolk
County for the provision of fire protection services, be given third and final reading and the Mayor
and Clerk be and are hereby authorized to sign the same,
and place the Corporate Seal thereunto.
"Carried"
21. By -Law 3511, To Govern the Proceedings of Council and Committees Q
Resolution No. 24
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3511, To Govern the Proceedings
of Council and Committees, be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same, and place the Corporate Seal thereunto.
�1 "Carried"
22. By -Law 3537, To Confirm the Proceedings of Council, September 12, 2011 Q
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MINUTES: Meeting for the Committee "Open Council'
Resolution No. 25
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3537, To Confirm the Proceedings
of Council for the Council Meeting of September 12, 2011, be read for a first and second time and
this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3537 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Councillor Stephenson AND RESOLVED THAT the Council meeting of September 12,
2011 be adjourned at 9:38 p.m.
/0"11\ "Carried"
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday September
13, 201108:57 AM)
/1011111),
Town of Tillsonburg
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