111024 Regular Council Meeting Minutesn
MINUTES: Meeting for the Committee "Open Council"
17
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday October 24, 2011 06:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The Open Council Meeting was called to order at 6:00 p.m.
REGRETS
Councillor Klein
ADOPTION OF AGENDA
Resolution: No. 1:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the Open
Session and Closed Session of the Council Meeting of October 24, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed
Session, to consider matters relating to:
Report CAO CL11-15, Matters Relating to Personal Matters about an Identifiable Individual -
including Municipal Employees;
Report DCS 11-56, Surplus Lands, Matters Relating to a Proposed or Pending Acquisition or
Disposition of Land by the Municipality
Report DCS 11-57, Surplus Lands, Matters Relating to a Proposed or Pending Acquisition or
Disposition of Land by the Municipality
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosure's of pecuniary interest were declared
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MINUTES: Meeting for the Committee "Open Council"
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Council Meeting of October 11, 2011. a
Resolution No 3:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Minutes of the Closed Session and
the Open Session of Council for October 11, 2011, be approved.
"Carried"
Staff to bring back an amendment to the procedural by-law regarding the recording of council sessions.
DELEGATIONS
1. Delegation - Royal Canadian Legion - Ceremonial First Popov Q
Presented By: Poppy Campaign Chairman, Alastair MacDonald
Co -Chair Don Burton was introduced.
Mr. MacDonald presented the first poppy to Mayor Lessif and offered the rest of Council poppies
as well.
2. Oxford Master Aging Plan
f''1 Presented By: Diana Handsaeme, Co -Chair Steering Committee &
Manager of Life Care Services, Stonebridge Community Services
Peggy Radcliff, Community Champion
There will be two focus groups held in Tillsonburg on Oct 26th from 1:00 p.m. to 3:00 p.m. at the
Livingston Centre and from 7:00 p.m. to 9:00 p.m. at Maple Manor Nursing Home.
Agenda Item Oct 24 Master Aging Plan.docAD focus groups 2011.pdf
QUARTERLY REPORTS
3. FIN 11-036 Third Quarter Financial Results
Presented By: Director of Finance
FIN11-036 Third Quarter Financial Results.pdf 2011 Actual variances- Q3 V2.xls
/00*\ The CEO and Chair of the Library Board to provide a report to council on budgeting, monitoring
and revenue shortfalls and the mitigation plans to deal with the Library deficit.
A report will come back to council regarding the deficit for IT as staff have been provided
information to indicate that these figures may not be accurate.
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MINUTES: Meeting for the Committee "Open Council'
Resolution No. 4:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Council receive report FIN11-036 Third
Quarter Financial Results as information.
"Carried"
4. FIN 11-035 Finance Third Quarter 2011 D
Presented By: Director of Finance
Resolution No 5.:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Council receive report FIN 11-035
Finance 2011 Third Quarter, as information.
"Carried"
5. DCS11-55 Development and Communications Services Third Quarter Report Q
Presented By: Director of Development and Communication Services
Resolution No. 6:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive report DCS11-55
fla� Development and Communication Services Third Quarter Report, as information.
"Carried"
6._OPS11-15 -Operations Services 2011 Third Quarter Report Q
Presented By: Director of Operations
Resolution No. 7:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report OPS11-15 -
Operations Services 2011 Third Quarter Report, as information.
"Carried"
7. CSC11-14 Q3 Community Services Report D
Presented By: Acting Director of Community Services
Resolution No. 8:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson RESOLVE THAT Council receive report CSD11-14 Q3
Community Services 2011 Third Quarter Report, as information.
"Carried"
/4"6') 8. FIR 11-08 Fire Services 2011 Third Quarter Report Q
Presented By: Fire Chief
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 9:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive report FIR11-08 Fire
Services 2011 Third Quarter Report as information.
"Carried"
FINANCE
9. FIN11-034 Marilou Covey Memorial Scholarship Trust Request D
Presented By: Director of Finance
Resolution No. 10:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receives report FIN 11-034
Marilou Covey Memorial Scholarship Trust Request as information.
AND FURTHER THAT Council approves the request from Glendale High School for Emily
Sandham in the amount of $250 to be disbursed from the Marilou Covey Memorial Scholarship
Trust Request.
"Carried"
OPERATIONS
10. Operations Services Report OPS11-14 Transfer Station Service Review Report Q
Presented By: Director of Operations
Resolution No. 11:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Operations Services
Report OPS11-14 Transfer Station Service review.
AND FURTHER THAT Council approve changes to the hours of service as per Operations
Services Report OPS11-14 subject to County of Oxford and MOE approval.
"Carried"
RESOLUTIONS
11. Ontario Good Roads Association Call for Nominations
Presented By: CAO
Resolution No. 12:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Stephenson
AND RESOLVED THAT Council receive the Ontario Good Roads Association call for
Nominations as information,
AND FURTHER THAT Council nominate Dave Beres as a Board of Director for the 2012- 2013
term on the Ontario Good Roads Association Board.
"Carried"
/,O*N 12. Bridge Memorial Dedication for Corporal Henry Gilchrist Q
Resolution No. 13:
Moved by: Councillor Getty
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MINUTES: Meeting for the Committee "Open Council"
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive the correspondence
from the Oxford Detachment of the Ontario Provincial Police;
AND FURTHER RESOLVE THAT Council support that King's Highway #3 Bridge Bypass over the
Otter Creek be named after Corporal GILCHRIST.
"Carried"
13. The Kiwanis Club of Tillsonburg Annual Santa Claus Parade 9
Resolution No. 14:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Council receive the correspondence from
the Kiwanis Club of Tillsonburg regarding the 2011 Annual Santa Claus Parade;
FURTHER RESOLVE THAT the request be referred to the Cultural Advisory Board for funding
consideration.
"Carried"
COMMITTEE MINUTES & REPORTS
14. Committees of Council: Minutes D
r0e1 15. Long Point Region Conservation Authority Minutes of August 3. 2011. Q
NOTICES OF MOTION
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 15:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report CAO CL11-15 as
information;
FURTHER RESOLVE THAT Council support the recommendations contained therein.
"Carried"
Proposed Resolution No. 16.
Moved by: Councillor Beres
Seconded by: Council Stephenson AND RESOLVE THAT Council receives report 2011-56
Surplus Lands.
FURTHER RESOLVE THAT Council deem the lands shown on the attached mapping as surplus
to the needs of the municipality.
AND FURTHER RESOLVE THAT Council direct staff to begin the process for the disposition of
the subject lands
"Carried"
Proposed Resolution No. 17.
Moved by: Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council'
Seconded by: Councillor Beres AND RESOLVE THAT Council receives report 2011-57 Surplus
Lands.
FURTHER RESOLVE THAT Council deem the lands shown on the attached mapping as surplus
to the needs of the municipality.
AND FURTHER RESOLVE THAT Council direct staff to begin the process for the disposition of
the subject lands.
"Carried"
BY-LAWS
16. By -Law 3549, To Adopt a Sale of Land PollcX
lam— EM -4
ad -1d
By -Law 3549 Sale of Real Property Policy.pdf Sale of Land Policy.pdf
Resolution No. 18.
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3549, To Adopt the Town of
Tillsonburg Sale of Real Property Policy, be read for a first and second time and this constitutes
the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3549, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
eg"� "Carried"
17. Bylaw 3548, to confirm the proceedings of Council at its meeting of October 24, 2011
Resolution No. 19:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT By -Law 3548, To Confirm the Proceedings
of Council for the Council Meeting of October 24, 2011, be read for a first and second time and
this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3548, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Council move back into closed session to
discuss item number 1 at 8:25 p.m.
"Carried"
Moved by: Councillor Beres
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A
MINUTES: Meeting for the Committee "Open Council"
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT Council be adjourned at 8:55 p.m.
"Carried"
Approval Received: (1 of 1)
Donna WilsoNTilisonburg (Tuesday October 25,
201109:24 AM)
Town of Tillsonburg
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