111103 Regular Council Meeting Minutes,ON
MINUTES: Meeting for the Committee "Open Council'
IN
Review Access: • Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Thursday November 3, 2011 09:00 AM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 9:00 a.m.
REGRETS
Councillor Klein
ADOPTION OF AGENDA
Addition to the Agenda:
To appoint a Hiring Committee for the Tillsonburg Fire Chief position.
Resolution: No. 1:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Agenda as amended for the Open
Session of the Council Meeting of November 3, 2011 be adopted.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None were disclosed
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Council Meeting of October 20, 2011. D
Resolution No 2:
Moved by: Councillor Roshart
Seconded by: Councillor Getty AND RESOLVED THAT the Minutes of the Open Session of
Council for October 20, 2011, be approved.
a'V "Carried"
CAO
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MINUTES: Meeting for the Committee "Open Council'
1. Hiring Committee
To appoint a committee of Council for the hiring of the Fire Chief.
Resolution No 3:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVED THAT Council appoint Mayor Lessif
Councillor Rosehart and the CAO as the Hiring Committee for the position of the Tillsonburg Fire
Chief.
"Carried"
OPERATIONS
2.Operations Services Report OPS11-16 - Snowplowing for Municipal, Police, & Fire Services Parking
lots for 2011-2012 Winter Season Q
Presented By: Director of Operations
Resolution No 4
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receives Operations Services
Report OPS 11-16;
FURTHER RESOLVE THAT the Quotation for Snowplowing for the Municipal, Police & Fire
Services Parking Lots for the 2011-2012 Winter Season be awarded to D & D
Commercial Property Maintenance Ltd of Ingersoll.
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"Carried"
Resolution No 4:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Staff bring back a report on the Snow
Plowing process and Grass Cutting Process and that this include a review of the tendering
process.
"Carried"
FINANCE
2.Operations Services 2012 Business Plan D
Presented By: Director of Operations
Council has requested that a regular report come back to council on the progress of the hospital
project.
The CAO to send correspondence to the hospital requesting that the Town be kept informed
regarding the hospital expansion plans.
Suggest that staff revisit bringing back the Operations Traffic Committee so that these issues
come before Council.
To split the snow plow and the valve vacuum unit into two items for clarity.
Staff to look at funding for our share of the North Street reconstruction in 2013 - need to look at
this and plan in 2012 for 2013 and beyond.
Moved by: Councillor Getty
Seconded by: Councillor Beres AND RESOLVE THAT the meeting be recessed at 11:45 a.m.
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MINUTES: Meeting for the Committee "Open Council"
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"Carried"
The meeting was called to back to order at 11:55 a.m.
Council suggest that staff coordinate a tour of the County's Waste program. It was noted that it is
very impressive and a job well done.
Resolution No 4:
Moved by: Councillor Beres
Seconded by: Councillor AND RESOLVE THAT Council receive Operation Services 2012
Business Plan as information.
"Carried"
3. Community Services 2012 Business Plan
Presented By: Acting Director of Community Services
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2012 Business Plan- Community Services.pptx
Staff to provide a report with recommendations regarding the parking issues on Concession St. E.
across from the ball diamonds.
The Library Board will provide Council with a more detailed action plan on mitigation measures for
the 2012 library expenses at the Nov 14th, 2011 Council meeting.
Staff to bring the Library Act before Council in order to educate Council regarding the changes
that this Council can control within that Act.
Resolution No 5:
Moved by: Deputy Mayor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Community Services 2012
Business Plan as information.
"Carried"
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council recess at 1:42 p.m.
"Carried"
The meeting was called back to order at 1:50 p.m.
4.2012 Draft Budget
Presented By: Director of Finance
It was noted that municipal governments need to keep pressure on the provincial govemment to
keep costs low regarding policing.
Staff to research what the options would be for additional fees for such things as user fees for
participants who are out of town and possibly for commercial users at the transfer station
Staff to provide a report on the efficiencies of the library as the Town has a major investment in
capital for the library.
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MINUTES: Meeting for the Committee "Open Council"
Staff to bring forward a report regarding the Christmas tree pickup program as part of the service
delivery model.
Council would like to see each departments reserve amounts and their outstanding debentures
and loans.
Staff to invite the BIA to partner with the Town to share the costs of the downtown urban design
revitalization project.
Staff to bring back a recommendation to determine how to raise the outstanding funds on the
Carroll Trail Project.
NO1_1
2012 draft budget 110311.pptx
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2012 Debt Summary-Graph.xls
LJ- 2012 Budget 000 Consolidation-Council.xls
Resolution No 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor RESOLVE THAT the 2012 Draft Budget presentation to slide number 8
be received as information.
"Carried"
BY -LAVAS
5. By -Law 3554, To Confirm the Proceedings of Council, November 3, 2011.
By-law 3554 Confirmatory Nov 311.pdf
Resolution No 7:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor AND RESOLVE THAT By -Law 3554, To Confirm the Proceedings of
Council for the Council Meeting of Nov 3, 2011, be read for a first and second time and this
constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3554, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
ADJOURNMENT
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVE THAT the Open Session of Council be adjourned at
3:55 p.m.
"Carried"
Approval Received: (1 of 1)
Donna Wilson/Tillsonburg (Monday November 07,
2011 11:00 AM)
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Town of Tlllsonburg
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