111114 Regular Council Meeting Minutes500
MINUTES: Meeting for the Committee "Open Council'
19
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday November 14, 2011 04:30 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The Meeting was called to order at 4:30pm.
ADOPTION OF AGENDA
Resolution: No. 1:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open
Session and the Closed Session of the Council Meeting of November 14, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
Matters Relating to the Security of the Property of the Municipality;
Matters Relating to Personal Matters about an Identifiable Individual - including Municipal
Employees.
"Carried"
Council moved back into Oven Session at 6:00om
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
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MINUTES: Meeting for the Committee "Open Council"
Minutes of the Council Meeting of October 24, 2011
Minutes of the Special Council Meeting of November 3, 2011
Resolution No. 3
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes of the Closed Session
and the Open Session Meeting of Council for October 24, 2011 and the Open Session Meeting of
Council for November 3, 2011, be approved.
"Carried"
DELEGATIONS
1. Tillsonburg Transfer Station
Presented By: Larry Donnelly
Mr. Donnelly, a resident of Baldwin place, appeared before Council to express concern over noise
levels and related issues resulting from the transfer station which abuts his property, and will be
compounded by the extended hours of the transfer station. The delegation noted that the noise
levels are affected by seasonal changes, specifically, noise levels are reduced when the trees are
full with leaves. Council agreed to keep its eye on the problem and staff will be investigating
alternative solutions to address the noise issues.
/dftN PUBLIC MEETINGS
2. Committee of Adjustment Application A07/11
Presented By: County of Oxford, Development Planner
Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and
commented with respect to the attached application and County Report.
The Applicant, George Musikov, was in attendance.
Opportunity was given for comments and questions.
No persons appeared in support of, or in opposition to, the subject application.
The following resolution was passed.
Resolution No. 4
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT application A07/11 is acceptable from
a planning point of view and should be granted subject to the following conditions:
1. A building permit for the proposed accessory building shall be issued within one year of the
date of the Committee's decision.
i,04� 2. A lot grading plan designed by an Ontario Land Surveyor or Professional Engineer be
submitted to the Building Department for approval prior to the issuance of a building permit.
3. Minor Variance approval is granted only for development that is substantially and proportionally
in compliance with the drawings submitted for this application by the applicant.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
PLANNING APPLICATIONS
3. ZN 7-11-05 -Victoria Wood (Tillsonburg) - Removal of Holding Provision D
Presented By: County of Oxford, Development Planner
Resolution No. 5
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVE THAT Council approve Zoning By -Law
amendmentZN 7-11-5, submitted by Victoria Wood (Tillsonburg) GP Inc., to remove the holding
provision (H) from a number of lots and blocks to allow for the construction of single detached and
street fronting townhouse dwellings, as detailed in the 'Recommendations' contained in County of
Oxford Report 2011-278;
FURTHER RESOLVE THAT By -Law 3555, being a by-law to amend By -Law 3295, as amended,
be brought forward for council consideration for three readings.
"Carried"
4. Applications for Consent B11-52-53-7.
Presented By: County of Oxford, Development Planner
Resolution No. 6
IAO� Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVED THAT Council receive County of Oxford Report
2011-268 as information.
"Carried"
Added Agenda Item: Norfolk Mall Application
Mr. Juhasz, Development Planner, provided a brief update to Council on the Norfolk Mall
Application.
There was discussion on whether the Urban Design Study would be complete prior to Wal-Mart
moving into the Town Centre Mall such that Council might be consulted on any proposed changes
to the exterior of the building.
INFORMATION ITEMS
5. OBOA Appreciation of Municipal Support 9
6. Non -Profit Housing Corporation D
CHIEF ADMINISTRATIVE OFFICER
'A' 7. By -Law 3551, To amend Procedural By -Law 3511
Presented By: CAO
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MINUTES: Meeting for the Committee "Open Council"
The CAO explained that intent of the proposed change to the procedural by-law is not to prohibit
anyone from recording public meetings, but rather to require those wishing to record meetings to
obtain permission in advance.
Council directed staff to bring back an opinion from the Ministry and Municipal Affairs and
Housing, on what is an appropriate or acceptable course of action in consideration of
accountability and transparency requirements.
"Motion Withdrawn"
DEVELOPMENT & COMMUNICATIONS
8. DCS 11 - 58 Request for Proposal for Real Estate Services FL)
Presented By: Chief Building Official
Council requested that a review of the services provided by the successful proponents be done on
an annual basis and brought to Council.
Council also requested that that an RFP for real estate services be conducted once per Council
term.
Resolution No. 7
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receives Report DCS 11-58
Request for Proposal for Real Estate Services as information;
FURTHER RESOLVE THAT Council endorse the selected respondents as outlined in this report.
"Carried"
9. Report DCS 11-62. Award of Cultural Funds Q
Presented By: Chief Building Official
Resolution No. 8
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11 - 62 -
Award of Cultural Funds;
FURTHER RESOLVE THAT the Tillsonburg Kiwanis be awarded a grant in the amount of $1,000
for their November 19, 2011 event;
AND FURTHER RESOLVE THAT Blacktop Records be awarded a grant in the amount of $700 for
their musical event;
AND FURTHER RESOLVE THAT all disbursements be funded by the 2011 Cultural Advisory
Board budget.
"Carried"
000IN 10. Report DCS 11-59 - Airport Snow Removal Tender
Presented By: Chief Building Official
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MINUTES: Meeting for the Committee "Open Council"
Report DCS 11-59 Snow Removal Tender Nov14,11_.pdf
Resolution No. 9:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS 11-59 -
Airport Snow Removal Tender (2011-14).
AND FURTHER THAT the 2011/2012 Airport Snow Removal Tender be awarded to J. Horvath
Holdings Inc at a rate of $105 per hour for a truck with a blade and $85 per hour for tractor snow
blower/loader.
"Carried"
FINANCE
11.2012 Rates and Fees 9
Presented By: Director of Finance
Resolution No. 10
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT the 2012 Rates and Fees analysis
be received as information.
'*"VN "Carried"
12. FIN 11-037 Lake Lisgar Revitalization Trust Fund Q
Presented By: Director of Finance
Resolution No. 11
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive report FIN11-037 Lake
Lisgar Revitalization Trust Fund as information;
FURTHER RESOLVE THAT Council appoints the following two staff members, the Director of
Finance and the Clerk, and two members of the Lake Lisgar
Revitalization Project Committee, John Glass and Frank Kempf, to act as trustees of the Trust
Fund.
AND FURTHER RESOLVE THAT By -Law 3550 be brought forward for Council consideration.
"Carried"
COMMITTEE MINUTES & REPORTS
13. Long Point Region Conservation Authority Minutes of the Meeting of October 5. 2011 9
NOTICE OF MOTION
RESOLUTIONS
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MINUTES: Meeting for the Committee "Open Council"
14. Tillsonburg & District Historical Society Request D
Marion Pratt, an unscheduled delegation, appeared to address Council in regards to the request
from the Tillsonburg & District Historical Society. Ms. Pratt provided some background on the
purpose of the request and the significance of the Soccer Fields which were the site of an
archaeological dig and have significant historical meaning within the Town.
Resolution No. 12
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVE THAT Council receive the correspondence from
the Tillsonburg & District Historical Society;
FURTHER RESOLVE THAT Council supports the Society applying to the Province of Ontario to
erect a plaque on the site of the Tillsonburg Soccer Fields, which notes the historical significance
of that site.
"Carried"
RESOLUTIONS RESULTING FROM CLOSED SESSION
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT Council receive the draft Memorandum of
Understanding as amended
AND FURTHER THAT a By-law to authorize the MOU be brought forward for Council
consideration.
�4"'°1 "Carried"
BY-LAWS
15. %L -Law 3550, To establish The Lake Lisgar Revitalization Trust Fund
'Tl
Microsoft Word - Lake Lisgar Revitalization Trust Fund.pdf
Resolution No. 13
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Klein AND RESOLVE THAT By -Law 3550, to establish The Lake Lisgar
Revitalization Trust Fund, be read a first and second time and this constitutes the first and second
reading thereof.
"Carried"
16. By -Law 3551, To amend Procedural By -Law 3511
Item has been deferred as Council has requested more information on the matter.
Resolution No. 14
/,,ft� Moved by: Deputy Mayor Renaud
Seconded: by Councillor Klein AND RESOLVE THAT By -Law 3551, to amend Procedural By -Law
3511, be read a first and second time and this constitutes the first and second reading thereof.
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MINUTES: Meeting for the Committee "Open Council"
"Deferred"
17. By -Law 3553, To adopt a Town of Tillsonburg Road Naming Policy Q
Resolution No. 15
Moved by: Deputy Mayor Renaud
Seconded: by Councillor Klein AND RESOLVE THAT By -Law 3553, To Adopt a Town of
Tillsonburg Road Naming Policy, be read for a first and second time and this constitutes the first
and second reading thereof.
"Carried"
18. By -Law 3559, To Authorize a Memorandum of Understanding with the Tillsonburg Golf & Country
Club
Resolution No. 16
Moved by: Deputy Mayor Renaud
Seconded: by Councillor Klein AND RESOLVE THAT By -Law 3559, To authorize a Memorandum
of Understanding with the Tillsonburg Golf & Country Club, be read for a first and second time and
this constitutes the first and second reading thereof.
"Carried"
19. By -Law 3552, To to enter into an Amendment to the Broadband Funding Agreement with Her
Majesty The Queen In Right Of Ontario. Q
Resolution No. 17
Moved by: Deputy Mayor Renaud
Seconded: by Councillor Klein AND RESOLVED THAT By -Law 3552, To to enter into an
Amendment to the Broadband Funding Agreement with Her Majesty The Queen In Right Of
Ontario, be read for a first and second time and this constitutes the first and second reading
thereof.
FURTHER RESOLVE THAT By -Law 3552, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
20. By -Law 3555, To amend By -Law 3295, Victoria Woods (Tillsonburg) GP Inc., to remove the Holding
Provision (H) 9
Resolution No. 18
Moved by: Deputy Mayor Renaud
Seconded: by Councillor Klein AND RESOLVE THAT By -Law 3555, To amend By -Law 3295,
Victoria Wood (Tillsonburg) GP Inc., to remove the holding provision (H), be read for a first and
second time and this constitutes the first and second reading thereof;
FURTHER RESOLVE THAT By -Law 3555, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
21. By -Law 3556, To Confirm the Proceedings of Council for the Meeting of November 14, 2011.
Resolution No. 19
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MINUTES: Meeting for the Committee "Open Council"
Moved by: Deputy Mayor Renaud
Seconded: by Councillor Klein AND RESOLVE THAT By -Law 3556, To Confirm the Proceedings
of Council for the Council Meeting of November 14, 2011, be read for a first and second time and
this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3556 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Klein
Seconded by: Councillor Stephenson AND RESOLVED THAT the meeting be adjourned at 8:08pm.
"Carried"
Approval Received: (1 of 1)
Nicole Wellsbury/Tillsonburg (Tuesday November
15, 2011 10:54 AM)
G-1
Town of Tillsonburg
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