111212 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
is
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday December 12, 2011 06:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The Meeting was called to order at 6:24 PM
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart
Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open
Session and the Closed Session of the Council Meeting of December 12, 2011 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2
Moved By: Councillor Getty
Seconded By: Councillor Rosehart AND RESOLVED THAT Town Council move into Closed
Session, to consider matters relating to:
Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality
- CAO Report: First Capital Proposal
Matters relating to the security of the property of the municipality: FIN 11-042 & DCS 11-70
Matters for the purpose of educating and training the members: Library Report
"Carried"
,Vy DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
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MINUTES: Meeting for the Committee "Open Council"
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of December 1, 2011.E
Resolution No. 3
Moved By: Councillor Getty
Seconded By: Councillor Rosehart AND RESOLVED THAT the Minutes of the Open Session
Meeting of Council of December 1, 2011, be approved.
"Carried"
PRESENTATIONS
1. Presentation: Urban Design Project Q
Presented By: Jessica Hawes & Blair Scorgie
Jessica Hawes from BrookMcllroy in association with McCormick Rankin Corporation gave the
Presentation.
Jason Juhasz, Development Planner, County of Oxford was also in attendance.
Workshops with focus groups will take place in the new year.
2. Presentation: LPRCA 2012 Budget
Presented By: Cliff Evanitski
Chairman Ron Sackrider and General Manager, Cliff Evanitski gave the presentation.
LPRCA is looking for funding sources for 2012.
3. Presentation: New and Improved Town Website [)
Presented By: Nicole Wellsbury
Nicole Wellsbury, Records Management Coordinator for the Town gave the presentation on the
new Town website.
Nicole will be giving a similar presentation to the BIA, Chamber of Commerce, Real Estate Board
and also the Seniors Centre.
INFORMATION ITEMS
4. Information Item: Request for Support from Kin Canada Q
5. Information Item - Correspondence from the Ministry of Citizenship and Immigration re: Ontario
Medal for Young Volunteers D
DEVELOPMENT & COMMUNICATIONS
6. Report DCS 11-49: Records Retention Q
Presented By: Director of Development and Communication Services
Resolution No.4
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MINUTES: Meeting for the Committee "Open Council"
Moved By: Councillor Stephenson
Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-49 and the
recommendations contained therein.
AND FURTHER THAT the proposed records retention bylaw, which shall repeal Bylaw 2666, be
considered by Council.
"Carried"
7. Report DCS 11-65 AMCTO/MMAH INTERN Q
Resolution No.5
Moved By: Councillor Stephenson
Seconded By: Councillor Beres AND RESOLVE THAT Council receives report DCS 11-65
AMCTO/MMAH Intern and that Council support an application to AMCTO for an Intern to be
shared with the Township of Zorra.
"Carried"
8. Report DCS 11-73: Reduction of Fee for Removal (H) Holding Provisions in Zoning D
Presented By: Director of Development and Communication Services
Resolution No.6
Moved By: Councillor Beres
Seconded By: Councillor Klein AND RESOLVE THAT Council receives report DCS11-73
Reduction of Fee for Removal (H) Holding Provisions in Zoning;
AND FURTHER RESOLVE THAT Council endorse the recommendations contained therein.
"Carried"
NOTICE OF MOTION
RESOLUTIONS
Resolution No.7
Moved By: Councillor Beres
Seconded By: Councillor Klein AND RESOLVE THAT the following regular Council Meetings be
re -scheduled or cancelled for 2012:
Monday, February 28, 2012 be re -scheduled to Thursday, March 2, 2012, due to the annual
OGRA/ROMA Conference;
Monday, April 9, 2012 be re -scheduled to Tuesday, April 10, 2012, due to Easter;
Monday, July 23, 2012 cancelled;
Monday, August 27, 2012 cancelled;
Monday, October 8, 2012 be re -scheduled to Tuesday, October 9, 2012, due to Thanksgiving; and
Monday, December 24, 2012 cancelled;
FURTHER RESOLVE THAT this information be forwarded appropriately, including the County of
Oxford, MP and MPP, as well as posted on the Town of Tillsonburg website.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No.8
Moved By: Councillor Getty
Seconded By: Councillor Rosehart AND RESOLVE THAT Council receives CAO Report, First
Capital Proposal as information:
FURTHER RESOLVE THAT Staff return to Council on January 9th, 2012 with financial summary
including interest costs of renovation and the consideration of a fifteen year lease with First
Capital
"Carried"
Resolution No.9
Moved By: Councillor Klein
Seconded By: Councillor Beres AND RESOLVE THAT Council receives report FIN11-042
Account Write Offs as information.
AND FURTHER RESOLVE THAT Council approves the write offs against the allowance for
doubtful accounts contained within the report.
"Carried"
Resolution No. 10
/aftN Moved By: Councillor Klein
Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report DCS 11-70 Solar
Investment Opportunity;
AND FURTHER THAT the contract for the purchase and installation of two turnkey solar systems
for the 18 Spruce St and 1 Library Lane municipal properties be awarded to Solera Energies as
per the terms and conditions contained in this report; and,
AND FURTHER THAT the Town agree to finance the projects until completion and then sell them
to Tillsonburg Hydro Inc at the fair market value for the systems, or $164,640, plus net HST and
other incidental costs.
Motion has been withdrawn by Councillor Klein
Report to come back as information item at the next council meeting
Moved By: Councillor Klein
Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report DCS 11-70 Solar
Investment Opportunity as information.
"Carried"
BY-LAWS
e"%\ 9. Bylaw 3540: to adopt a Schedule of Fees for certain Municipal applications, service and permits Q
Resolution No. 11.
Moved By: Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council"
Seconded By: Councillor Klein AND RESOLVE THAT Bylaw 3540, to adopt a Schedule of Fees
for certain Municipal applications, service and permits, be read a first and second time and this
constitutes that first and second reading thereof.
"Carried"
10. By -Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666 Q
Resolution No. 12
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3558, to adopt a records retention
bylaw and repeal Bylaw 2666, be read for a first and second time and this constitutes the first and
second reading thereof.
"Carried"
11. Bylaw 3574, to designate the Forshee-Tribe-Trumpour Mausoleum has a heritage site. 9
Resolution No.13
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT Bylaw 3574, to designate the
Forshee-Tribe-Trumpour Mausoleum has a heritage site, be read for a first and second time and
this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT Bylaw 3574 be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
12. By -Law 3569, To Dedicate One Foot Reserves on Windemere Avenue U
Resolution No.14
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3569, To Dedicate One Foot
Reserves, be read for a first and second time and this constitutes the first and second reading
thereof.
FURTHER RESOLVE THAT By -Law 3569 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
13. %L -Law 3565, To adopt the Town of Tillsonburg Municipal Alcohol Policy Q
Resolution No. 15
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3565, To adopt the Town of
Tillsonburg Municipal Alcohol Policy, be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
(AO� 14. By -Law 3563 to amend Bylaw 3509 being a bylaw to define the mandate membership, and
meeting procedures for Committees of Council
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 16
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3563, to amend Bylaw 3509 being
a bylaw to define the mandate, membership, and meeting procedures for Committees of Council,
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the
same, and place the Corporate Seal thereunto.
"Carried"
15. By -Law 3570, To Authorize a Fire Communication Services Agreement with Elgin Municipalities 9
Resolution No.17
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3570, To Authorize a Fire
Communication Services Agreement with Elgin Municipalities, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate
Seal thereunto.
"Carried"
16. %L -Law 3566, to amend Bylaw 2997 being a by-law to regulate traffic and the parking of motor
vehicles in the Town of Tillsonburg. in order to restrict parking on Maple Lane Q
Resolution No. 18
Moved By: Deputy Mayor Renaud
�! Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3566, to amend Bylaw 2997 being
a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg, in order to
restrict parking on Maple Lane, be given third and final reading and the Mayor and Clerk be and
are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
17. Bylaw 3573, To Confirm the Proceedings of Council for the Council Meeting of December 12, 2011
Q
Resolution No. 19
Moved By: Deputy Mayor Renaud
Seconded By: Councillor Klein AND RESOLVE THAT By -Law 3573, To Confirm the Proceedings
of Council for the Council Meeting of December 12, 2011, be read for a first and second time and
this constitutes the first and second reading thereof.
FURTHER RESOLVE THAT By -Law 3573 be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
/10� ADJOURNMENT
Moved By: Councillor Klein
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MINUTES: Meeting for the Committee "Open Council"
Seconded By: Councillor Roseshart AND RESOLVE THAT the meeting be adjourned at 8:17 p.m.
"Carried"
Approval Received: (1 of 1)
Donna Wilson/Tillsonburg (Thursday December 15,
201109:06 AM)
(0't1
10*#N
Town of Tillsonburg
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