100225 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Thursday February 25, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Resolutions Resulting from Closed
Session
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Stephenson
mg/II
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Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session, to
consider matters regarding:
• the security of the property of the municipality - Golf Course;
• personal matters about an identifiable individual, including municipal or local board
employees - Carroll Trail; and
• matters relating to the litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality - Air -O -Mix, Legal Advice, Norfolk Mall.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[February 8, 2010
Councillor Lewis noted that he did not attend the February 8, 2010 Council Meeting, therefore would not
participate in the vote on the Minutes.
No. 2
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes as prepared for the Council
Meetings of February 8, 2010 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of February 25, 2010 be adopted.
"Carried"
PRESENTATIONS
1. Volunteer Recognition Award - Mr. Stan Rekstis F)
Presented By: Mayor Molnar
Mayor Molnar presented Mr. Stan Rekstis with a Volunteer Recognition Award.
PUBLIC MEETINGS
2. Application for Zone Change (Addition and Removal of Holding Provisions) -Victoria Wood
(Tlllsonburg) GP Inc.
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Presented By: Mr. Jason Juhasz, Planner, County of Oxford
7-09-7 Report Package.Rdf
Mr. Jason Juhasz, Planner, County of Oxford, commented with respect to the report,
noting that the removing of the holding provision does not require a public meeting, but
the affixing of a holding provision does require a public meeting.
Deputy Mayor Renaud asked if houses will be built right away, and if they are intending to
build townhouses. Mr. Juhasz responded that he didn't know how soon they are intending
to build, and that it appears they are proceeding that way, with townhouses.
The applicant, Mr. Gerry Armstrong, was present and confirmed that he agreed with the
recommendation contained in the report.
Mayor Molnar noted that the County business plans include a new comprehensive water
allocation report.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Beres
f4"� Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the attached zoning bylaw amendment for an application submitted
by Victoria Wood (Tillsonburg) GP Inc., as detailed in the'Recommendabons' contained
in County of Oxford Report 2010-49.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
3. Report ED01-04 - Cultural Advisory Committee D
Resolution
> No. 5
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council receives report
ED010-04 Cultural Advisory Committee - Terms of Reference;
eft) THAT Council approve the creation of the Cultural Advisory Committee in accordance
with the attached terms of reference, program guidelines and application;
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MINUTES: Meeting for the Committee "Open Council'
AND FURTHER THAT the following individuals be appointed to the Committee on an
interim basis:
• Jeff Wies
• Mark Smith
• Peggy Radcliff.
"Carried"
OPERATIONS
4. Operations Services Report 02010-05 -County Water Wastewater EA Study Update 9
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council receives Operations
Services Report 02010-05 County Water and Wastewater EA Study Update for
information purposes;
AND FURTHER THAT Council receives Tillsonburg Steering Committee report under
separate enclosure.
"Carried"
�t
5. Operations Services Report 02010-02 - Water AMI vs. Drive By 9
Presented By: Director of Operations
Resolution
> No. 7
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receives Report
02010-02 Report -Water AMI vs. Drive -By;
THAT Council use this report as a reference document to be used in determining the
feasibility of pursuing a Water AMI solution over a Drive -By solution proposed by the
County of Oxford;
AND FURTHER THAT the Town of Tillsonburg send this report to the County of Oxford
where the Town of Tillsonburg would be soliciting a response from the County of Oxford.
"Carried"
6. Operations Services Report 02010-03 - Customer Service Options a
Presented By: Director of Operations
Resolution
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MINUTES: Meeting for the Committee "Open Council"
> No. 8
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receives Report
02010-03 - Customer Service Options;
THAT staff are to solicit customers for feedback relative to web -based Customer Self
Serve and provide a report back to Council for review and consideration if additional
functionality is requested and/or required;
THAT the Town of Tillsonburg implement a paperless billing solution. Staff is directed to
pursue and implement the Harris eBilling solution as an extension of Customer Self
Service website at a capital cost of $4,000 plus yearly maintenance fees. Included in the
implementation of this solution staff also recommend the following;
THAT the Town of Tillsonburg restricts eBilling by removing the ability of customers to
receive both a paper bill and electronic bill;
THAT the Town of Tillsonburg restricts the ability of customers to view billings
electronically unless they have signed up for eBilling services;
AND FURTHER THAT staff investigate Kiosk alternatives and provide a recommendation
back to Council for their May 2010 meeting.
"Carried"
e'*h� COMMUNITY SERVICES
7. Draft Surveillance System Policy Q
Resolution
> No. 9
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council receives report
CSD2010-03 Draft Surveillance Policy for comment. Further resolve that direction
received from Council be incorporated into the policy and brought forward to a March
Council Meeting in the form of a by-law.
"Carried'
8. Delegation of Signing Authority RE: Canada Day 2010 Q
Resolution
> No. 10
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Cynthia Hildebrand, Director
of Community Services for the Town of Tillsonburg, be assigned signing authority, and be
authorized to submit a funding request to the Department of Canadian Heritage in relation
to the Celebrate Canada Program for organizing activities to celebrate Canada Day 2010.
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"Carried"
CORPORATE SERVICES
9. By -Law 3045 - Code of Conduct for Third Reading [.)
Presented By: Director of Corporate Services
Resolution
> No. 11
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3405, being a Code
of Conduct, be brought forward for Council consideration.
"Carried"
FINANCE
10.2009 Public Sector Salary Disclosure
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/001�bhp40200.pdf PSSD 2009 Excel Template EnglishAs
Resolution
> No. 12
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the 2009 Public Sector Salary
Disclosure for the Town of Tillsonburg be received as information.
"Carried"
INFORMATION ITEMS
11. Kettle Creek Conservation AuthoriKCCA) and Long Point Rggion Conservation Authorily
(LPRCA) Cooperative Efficiency Study
12. Ministry of Citizenship and Immigration RE: Newcomer Champion Award Q
Nomination Deadline - March 15, 2010
/Oft\ 13. Town of Ingersoll - Resolution RE: Woodingford Lodge ()
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 13
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the resolution from the Town
of Ingersoll regarding Woodingford Lodge be received.
"Carried"
NOTICE OF MOTION
RESOLUTIONS
As a result of Notices of Motion filed at the February 8, 2010 Council Meeting, the following Resolutions
were passed.
Resolution
No. 14
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Staff through the CAO bring a
resolution to Council with the purpose of Council asking Woodstock City Council to share
some of the proceeds attained from OLG Slots to help with costs of the municipality such
as those associated with our trail system.
"Carried"
Resolution
No. 15
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the council of the Town of
Tillsonburg supports the proposal submitted by NRPC (Nortel Retirees and former
employees of Protection Canada); whereby the Government of Ontario considers to do
the following:
1) Implement the Ontario Expert Commission on Pensions (OECP)
recommendation 5-2 to establish the Ontario Pension Agency (aka "A pension
orphanage);
2) Implement the OECP recommendation 6-17 to increase the PBGF maximum
coverage to $2,500; and....
3) Push for federal government changes to existing bankruptcy laws to enact
provisions so to elevate pension deficits and employee -related claims to
preferred creditor status.
"Carried"
Resolution
No. 16
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT a bylaw titled "municipal
addressing" modeled after the Regional Municipality of Halifax, be implemented for
mandatory addressing of all properties within the Town of Tillsonburg and further that staff
be directed to bring forward a subsequent report for presentation to council by the end of
Q3-2010.
"Carried"
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Resolution
No. 17
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT staff prepare a report to review
the collection day and interest rate for arrears.
"Carried"
14. Tillsonburc District Memorial Hospital Volunteer Association RE: Facility Rental Fees for Hospital
Extravaganza 2010 Q
Resolution
> No. 18
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from the
Tillsonburg District Memorial Hospital Volunteer Association, dated January 20, 2010, be
received and referred to the Director of Community Services for review and report.
"Carried"
BY-LAWS
15. By -Law 3381 - To Designate the Cenotaph (third reading)
By-law 3381 Designate Cenotaph Under Ontario Heritage Act. doc
16. By -Law 3405 - To Adopt a Code of Conduct (third reading)
By-law 3405 Code of Conduct.doc
17. By -Law 3407 - To Amend Zoning By -Law 3295 (Oakley) (third reading)
Id
By-law 3407.pdf
18. %L -Law 3408 - To Amend Zoning %L -Law 3295 Mictoria Wood) to apply Holding Zones (three
readings)
ad
By-law 3408. pdf
19. By -Law 3410 - To Amend Zoning By -Law 3295 Victoria Wood) to remove Holding Zones (three
readings)
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Bye-law 3410.Rdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3408 to amend Zoning
By -Law 3295 (Victoria Wood) to apply Holding Zones
be read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3410 to amend Zoning
By -Law 3295 (Victoria Wood) to remove Holding Zones
be read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3408.
"Carried"
14� Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3410.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3381, 3405, 3407, 3408 and 3410 as passed in Committee without
amendment.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3405 be separated.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3405 be deferred.
"Defeated"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3381 to Designate the
Cenotaph
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3405 to Adopt a Code of
Conduct
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
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sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3407 to Amend Zoning
By -Law 3295 (Oakley)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3408 to Amend Zoning
By -Law 3295 (Victoria Wood) to apply Holding Zones
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3410 to Amend Zoning
By -Law 3295 (Victoria Wood) to remove Holding Zones
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
f4� ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution
> No. 19
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Closed Session
Minutes dated February 8, 2010 be adopted.
"Carried"
Resolution
> No. 20
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Council receive report C
2010-012 - Golf Course, and that Council endorse the payment schedule as attached.
"Carried"
Resolution
> No. 21
/061b� Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report CAOCLI 0-04 - Carroll
Trail, be received, and the recommendation contained therein be adopted.
"Carried"
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Resolution
> No. 22
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council receive Report C
2010-011 - Air -O -Mix as information.
"Carried"
Resolution
> No. 23
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the correspondence from
Strong, MacDougall Oudekerk, dated February 17, 2010, be received, and the advice
given be endorsed.
"Carried"
Resolution
> No. 24
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Report CAO 2010-003 be
received, and the recommendations contained therein be adopted.
"Carried"
ADJOURNMENT
�O�
Meeting adjourned at 9:20 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Wednesday March 03, 2010
09:34 AM)
Town of Tillsonburg
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