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100322 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' Review Access:* Public Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday March 22, 2010 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Resolutions Resulting from Closed Session Adjournment CALL TO ORDER CLOSED MEETING SESSION /'y No. 1 Moved by Councillor Beres Page 1 W MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: • matters relating to a proposed or pending acquisition or disposition of land by the municipality (Report EDO 07-2010; and Report EDO 08-2010) • matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Report C 2010-015; and Air -O -Mix) • and for the purpose of educating or training the members (Report EDO 09-2010). "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None MINUTES & BUSINESS ARISING OUT OF THE MINUTES (:March 8, 2010 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meeting of March 8, 2010 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of March 22, 2010 be adopted. "Carried" PRESENTATIONS 1. Volunteer Recognition Award -Alison McHugh Mayor Molnar presented Miss Alison McHugh with a Volunteer Recognition Award. PUBLIC MEETINGS 2. Committee of Adjustment Application A-03110 (Driedgea Q Presented By: Mr. Jason Juhasz, Planner, County of Oxford eoft� Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The applicant, Mr. Will Driedger, was in attendance and confirmed that he is satisfied with Page 2 MINUTES: Meeting for the Committee "Open Council" the report. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment Application A-03110 be granted, subject to the following conditions: 1. A building permit for the proposed canopy shall be issued within one year of the date of the Committee's decision. 2. Minor Variance approval is granted only for a canopy that is substantially and proportionally in compliance with the applicant's sketch shown as plate 3 of this report. "Carried" DELEGATIONS 3. Tillsonburg Youth Advisory Committee AND Tillsonburg Voice of Youth - Up -Date 2 i) TYAC 2010 Business Plan (Presented by: Ms. Alison Morse) eoft1 ii) TVOY Strategic Plan Alison Morse, Colleen Hanley and Deb Landon were in attendance, as well as representatives from the Tillsonburg Voice of Youth. Alison Morse presented the attached 2010 Business Plan, on behalf of the Tillsonburg Youth Advisory Committee. (attached above) The TVOY representatives commented regarding the opinions of the youth in Tillsonburg, and provided Council with information on what is currently available to the youth in Tillsonburg, other activities they would like to see, what they like and do not like about Tillsonburg, and suggestions for improvement. The Tillsonburg Voice of Youth Strategic Plan, as attached above, was also presented. Various ways to increase communication among youth was also discussed. Following the presentations and an opportunity for questions and comments, the following resolution was passed. Resolution > No. 5 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Tillsonburg Youth Advisory Committee 2010 Business Plan and the Tillsonburg Voice of Youth Strategic Plan be received as information; AND FURTHER THAT staff research all options and bring back a report. "Carried" Page 3 MINUTES: Meeting for the Committee "Open Council" 4. Hayhoe Homes RE: Development Charges Presented By: Mr. Will Hayhoe, President and Mr. Tom Looby, Vice -President, Hayhoe Homes i 10, Tillsonburg - DC -Deputation (1 6-M ar-1 0). pdf Mr. Will Hayhoe appeared before Council. Mr. Tom Looby was also in attendance. Mr. Hayhoe reviewed his request as contained in correspondence dated March 16, 2010, as attached. Opportunity was given for questions and comments, and the following resolution was passed. Resolution > No. 6 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from Hayhoe Homes regarding Development Charges, dated March 16, 2010, be received. "Carried" QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER 5. Report CA0010-05 - Woodstock Slots Presented By: CAO R CAO 010-05 Woodstock Slots. doc Resolution > No. 7 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Council receives report CA010-05 - Woodstock Slots for information purposes; AND FURTHER THAT no action be taken. "Carried" 66. ReRort EDO 06-2010 - Option Agreement with ARISE 06-2010 - Option Agreement with ARISE elft� 5A Report E D 0 06-2010 - Option Agreement With ARISE T echnologies(M ar22,1 0). doc Page 4 MINUTES: Meeting for the Committee "Open Council' Resolution >No. 8 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Council receives report EDO10-06 Lease Agreement with ARISE Technologies Corporation; AND FURTHER THAT Council approve in principle an Option to Lease with ARISE Technologies Corporation for the roof of the Tillsonburg Special Events Centre, known municipally as 60 Cedar St, at a rate of 8% of the lease revenue for the solar project with a minimum annual rent of $16,000 subject to the following condition: THAT the Chief Administrative Officer satisfy herself with respect to the assignment of the Agreement to Countryside Energy Co-operative Inc., including a complete due diligence review of same; AND FURTHER THAT a by-law be brought forward in this regard on April 12, 2010 for consideration. "Carried" OPERATIONS 7. Report 02010-09 - Streetlight Options - Lisgar Avenue. Concession to Bridge Street Q Presented By: Director of Operations Resolution > No. 9 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Operations Services Report 02010-09 - Streetlight Options, Lisgar Avenue, Bridge Street to Concession Street, be received for information purposes; AND FURTHER THAT the hydro pole line and cobra head streetlights be located in the west boulevard. "Carried" COMMUNITY SERVICES 8. Report CS10-04 - Carroll Trail - Mill Tales Bridge Abutments tub CS10-04.pdf No. 10 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives report /Owl� CS10-04 Carroll Trail - Mill Tales Bridge Abutments; FURTHER THAT Council endorse Option 3 contained in Gray & Fick Report dated February 12, 2010 up to a maximum total cost of $30,000; Page 5 141 MINUTES: Meeting for the Committee "Open Council" FURTHER THAT the above stated works are approved subject to a 50150 cost sharing between the Town of Tillsonburg and the Carroll Trail Committee; FURTHER THAT the $15,000 Town portion be funded from Development Charges; AND FURTHER THAT following endorsement from the Carroll Trail Committee that staff approach the benefactor for final bridge design and placement. "Carried" CORPORATE SERVICES 9. Report C 2010-017 - Reliving the Legacy Sign Request a Presented By: Director of Corporate Services Resolution > No. 11 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receive Report C 2010-017 and that the recommendations contained therein be adopted. 10. Revised Site Plan Approval %L -Law and Guidelines Presented By: Mr. Gord Hugh, Planner, County of Oxford New SPC Package.pdf Resolution > No. 12 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Oxford County Report 2010-68 - Revised Site Plan Approval By -Law and Guidelines be received and forwarded to the Economic Development Commission for comment. "Carried" 11. Executive Summary - By-law Lease Agreement with MCAP Presented By: Director of Corporate Services Resolution > No. 13 Moved by Deputy Mayor Renaud /49*� Seconded by Councillor Lamb AND RESOLVED THAT By-law 3413, being an agreement with MCAP Leasing, be brought forward for Council consideration. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" 12. Report C 2010-018 - Fence Variance Request M Presented By: Director of Corporate Services Resolution > No. 14 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT Council receive Report C 2010-018 and that the fence variance for 1 Hurley Avenue, to allow for a 56" high ornamental fence (iron picket fence) in the front yard (abutting Wilson Avenue), be approved. "Carried" 13. Report C 2010-013 - Draft Procedural By-law Q Presented By: Director of Corporate Services Resolution > No. 15 eft1 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT Council receive Report C 2010-013 and that the revised procedural by-law be brought forward for council consideration. "Deferred" No. 16 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT Report C 2010-013, regarding the draft Procedural By -Law, be deferred; AND THAT an `Education' Session of Council be scheduled, to be arranged by staff. "Carried" FINANCE 14. Report FI 2010-008 - 2010 Draft Budget Q Presented By: Director of Finance Resolution > No. 17 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2010-008 - 2010 ,0011) Draft Budget received; AND FURTHER that the 2010 Draft Business Plans and the 2010 Draft Budget be adopted in the amount of $11,591,224 with such funds to be raised from taxation. Page 7 MINUTES: Meeting for the Committee "Open Council" "Carried" 15. Report FI 2010-009 - Remuneration and Expenses Q Presented By: Director of Finance Resolution > No. 18 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Report FI 2010-009 regarding 2009 Remuneration and Expenses be received as information. "Carried" 16. Report FI 2010-010 - Development Charges Annual Report Q Presented By: Director of Finance Resolution > No. 19 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2010-010 regarding the 2009 Development Charges Annual Report be received; AND FURTHER THAT the Treasurer be directed to file the Report with the Minister of Municipal Affairs and Housing within 60 days after the statement has been received by Council. "Carried" INFORMATION ITEMS NOTICE OF MOTION Councillor Beres introduced the following Notice of Motion. Notice of Motion > THAT staff be directed to prepare a report regarding the possibility of a method to dispose of yard waste. With appropriate support, the Motion was put on the table for discussion, and the following resolution was passed. Resolution > No. 20 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT staff be directed to prepare a report regarding the possibility of a method to dispose of yard waste. Page 8 e4o*&1 MINUTES: Meeting for the Committee "Open Council" RESOLUTIONS Resolution > No. 21 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Council send a letter to the Council of the City of Woodstock, asking them to share some of the proceeds they receive from the Ontario Lottery Corporation as the result of having a slots facility within their boundary. "Defeated" Resolution > No. 22 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT, in accordance with the Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of March 22, 2010. "Carried" BY-LAWS 'A"IN 17. By -Law 3411 - To Adopt a Surveillance Camera Policy (third reading) 18. By -Law 3413 - to authorize an Agreement with MCAP Leasinn (three readings) By-law 3413 MCAP Leasing.doc MCAP.pdf 19. By-law 3414 - to authorize the Sale of Land to 2083667 Ontario Inc. (three readings) M By-law 3414 Sale of Land to 2083667 Ontario Inc.doc APS-20836670ntariolnc-ExecutedByPurchaserOnly.pdf Resolutions Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3413 to authorize an Agreement with MCAP Leasing be read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud /dftl� Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3414 to authorize the sale of Land to 2083667 Ontario Inc. be read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. Page 9 W MINUTES: Meeting for the Committee "Open Councii" "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Number 3413 and 3414. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3411 3413 and 3414, as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3411 to adopt a Surveillance Camera Policy be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3413 to authorize an Agreement with MCAP Leasing be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" �1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3414 to authorize the Sale of Land to 2083667 Ontario Inc. be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution > No. 23 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Closed Session Minutes dated March 8, 2010 be adopted. "Carried" Resolution /"moi > No. 24 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report EDO 07-2010 be received and the recommendations contained therein be adopted. Page 10 MINUTES: Meeting for the Committee "Open Council" "Carried" Resolution > No. 25 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Report EDO 08-2010 be received and the recommendations contained therein be adopted. "Carried" Resolution > No. 26 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT Report C 2010-015 be received and the recommendations contained therein be adopted. "Carried" Resolution > No. 27 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the verbal up -date from the Director of Corporate Services regarding Air -O -Mix be received as information. "Carried" Resolution > No. 28 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Report EDO 09-2010 be received as information. "Carried" Resolution > No. 29 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Development Commissioner be directed to prepare a report to up -date Council regarding the Canadian Sweet Potato Ethanol Alliance Inc., for the Council Meeting of April 26, 2010. "Carried" Resolution > No. 30 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence as prepared under date of March 23, 2010, regarding the First Capital OPA Application - Norfolk Mall, be forwarded to the Council and staff of Norfolk County, to address: public feedback, Section 3 of the Official Plan and improved Pre -consultation process. "Carried" ADJOURNMENT Meeting adjourned at 10:46 p.m. Page 11 MINUTES: Meeting for the Committee "Open Council" �1 Approval Received: (1 of 1) Lana LundlTillsonburg (Friday March 26, 201012:31 PM) fA� Town of Tillsonburg Page 12