100426 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday April 26, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary
General Nature Thereof
Interest or the
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Resolutions Resulting from Closed
Session
Adjournment
Attendance: Janet McCurdy, the Interim Director of Community Services, was in attendance for the
Open Session Council Meeting.
Fire Chief Bob Parsons and Cephas Panschow, Development Commissioner were also in
attendance to present their Agenda Items.
CALL TO ORDER
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MINUTES: Meeting for the Committee "Open Council"
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
• the security of the property of the municipality (Report CAOCLI 0-08);
• personal matters about an identifiable individual - including municipal employees
(Report FI 2010-013; PSB Trust Fund Recommendation; Report C 2010-019,
Appointment to TDMH Board of Directors);
• litigation or potential litigation - including matters before administrative tribunals
affecting the municipality (Report C 2010-021); and
• educating or training the members (Operational Up -Date).
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Councillor Lamb declared a Conflict with respect to Agenda Item 2.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[April 8, 2010 (Special Council Meeting)
DApril 12, 2010
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meetings of April 8 and 12, 2010 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of April 26, 2010 be adopted.
"Carried"
PRESENTATIONS
la`1 Presentation of the Volunteer Recognition Award to Tamara Bull
Presented By: Mayor Molnar
Mayor Molnar presented Mrs. Tamara Bull with a Volunteer Recognition Award,
recognizing her for her volunteer contributions to the community.
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MINUTES: Meeting for the Committee "Open Council"
PUBLIC MEETINGS
1. Application for Zone Change - Fred & Patti Webb Q
Presented By: Mr. Jason Juhasz, Planner, County of Oxford
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented
with respect to the attached application and County Report.
Opportunity was given for comments and questions.
In response to a question from Councillor Rosehart, Mr. Juhasz explained that vehicles
could be backing out onto Vienna Road.
In response to a question from Councillor Lewis, Mr. Juhasz explained that products
would be taken on consignment.
In response to a question from Councillor Lamb, Mr. Juhasz confirmed that there will be
handicap parking available, 2 spaces, consistent with the Zoning By -Law.
Deputy Mayor Renaud commented. In response, it was noted that there will be some
minor interior alterations.
In response to a question from Councillor Stephenson, it was confirmed that vendors will
not be present.
Mayor Molnar asked for confirmation that the B.I.A. and Chamber of Commerce had been
circulated. Mr. Juhasz confirmed they had been, but no comments had been received
from either.
The applicants, Mr. and Mrs. Fred and Patti Webb, were in attendance. Mr. Webb
addressed Council, indicating his desire to proceed with the proposed business at the
given location, as the building is the correct size and very suitable for the intended use.
Suggested name of the intended business may be Tillsonburg Antique Collectible Market.
In response to a question, Mr. Webb explained that vendors would be able to rent an area
appropriate to the number and size of their items. Business hours would be Wednesday
to Sunday, 10:00 am to 6:00 pm. In the future, depending on public demand, hours may
be extended Tuesday to Sunday. The business would definitely be open on weekends.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the zoning by-law amendment for an application submitted by Fred &
Patti Webb, on behalf of the owners Wilton Northgraves, Jack Graves, and Patrick Morris,
whereby lands consisting of Part of Lot 1381, Plan 500 in the Town of Tillsonburg are to
be rezoned from Service Commercial Zone (SC) to Special Service Commercial Zone
(SC -Special) to allow for the addition of a flea market type retail use as a permitted use
within the existing building.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
DELEGATIONS
2. Special Awards Committee RE: Tillsonburg's Favourite Sons and Daughters Parkette
Presented By: Chair Mary Anne VanGeertruyde and Candace Hemsley, Special Awards
Committee
Mary Anne VanGeertruyde and Candace Hemsley appeared before Council, and
presented the attached presentation.
Opportunity was given for comments and questions.
Councillor Beres asked if there are other options being considered for location.
In response to a question from Councillor Rosehart, the CAO commented that, if Council
endorses the idea of a parkette and gives members of the Committee direction to take the
next step, the concept would go to Parks and Recreation, and be given consideration
under the Master Plan.
Mayor Molnar commented, noting that the Special Awards Committee was asked to come
back with ideas, to protect the legacy of the five already recognized Favourite Sons and
10 ' Daughters. With Council's support, the Special Awards Committee, Parks and
Recreation, Senior Management, Trails Committee, etc. will all work together on this
initiative.
Councillor Stephenson suggested an area with picnic tables, outdoor games, etc. as well.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council authorize the Special
Awards Committee to pursue the possibility of a Favourite Sons and Daughters Parkette
by investigating the interest of community groups, possible designs of the parkette,
associated costs, and government grants;
AND FURTHER THAT the Special Awards Committee report back to Council with this
information.
"Carried"
QUARTERLY REPORTS
3. Report CA0010-08 RE: Quarterly Reporting
CAO 010-08 Quarterly Reports.doc
Presented By: CAO
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MINUTES: Meeting for the Committee "Open Council'
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council receives Report
CA010-08 - Quarterly Reports for information purposes.
"Carried"
4. Finance - FI 2010-016 - First Quarter Financial Results a
Presented By: Director of Finance
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2010-016 - First
Quarter Financial Results be received for information purposes.
"Carried"
5. Operations Services - Report 02010-14 [�
1-0� Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report 02010-14 - Operations
Services 2010 First Quarter Report be received for information purposes.
"Carried"
6. Community Services -Report CS10-05 Q
Presented By: Community Centre/Recreation Program Manager
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Report CS10-05 - Community
Services 2010 First Quarter Report be received for information purposes.
"Carried"
7. Corporate Services -Report C2010-018
Presented By: Director of Corporate Services
5
C2010-018 Quarterly Report -Corp Services and Finance Q1.doc
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report C2010-018 -
Corporate Services 2010 First Quarter Report be received for information purposes.
"Carried"
8. Fire Services - Report 2010-04 Q
Presented By: Fire Chief
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report Fire 2010-04 - Fire
Services 2010 First Quarter Report be received for information purposes.
"Carried"
9. Economic Development Services -Report ED010-10
�°`� Presented By: Development Commissioner
Resolution
> No. 12
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report ED010-10 - Economic
Development Services 2010 First Quarter Report be received for information purposes.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
10. Agricultural Land Lease to Best Line Farms Ltd. -Report EDO10-11 Q
Presented By: Cephas Panschow, Development Commissioner
Resolution
> No. 13
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receives Report
ED010-11 - Lease of Industrial Lands for Agricultural Purposes;
AND FURTHER THAT Council award the lease of approximately 35 acres of land (17
eo*N arable acres) located on the east side of Vienna Road to Best Line Farms Ltd., for the
period of April 15 to December 31, 2010, subject to Best Line Farms Ltd. entering into the
Town of Tillsonburg's standard agricultural land lease and that a by-law be brought
forward in this regard.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
11. Victoria Day Fireworks- Report CA010-06 F.)
Presented By: CAO
Resolutions
> No. 14
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the proposed resolution
regarding Report CA010-06 -Victoria Day Weekend Fireworks, be separated.
"Carried"
No. 15
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Council receives Report
CAO 10-06 - Victoria Day Weekend Fireworks;
"Carried"
No. 16
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT, given the current taxation
support of approximately $10,000 per annum and the risk of volunteer fatigue, Council
support not committing any additional funds or internal resources toward fireworks in the
community.
"Carried"
12. Tillsonburg Youth Strategy- Report CAO10-07 2
OPERATIONS
Presented By: CAO
CA0010-07 TYAC.doc
Resolution
> No. 17
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Council receives Report
CAO 10-07 T.Y.A.C. Delegation.
THAT Council endorses the implementation of the communication tools, contained
therein;
AND FURTHER THAT Council support the appointment of an ad hoc committee with a
clear mandate of development of a building-block approach to a Strategy for the Youth.
"Carried"
13.Operations Services Report 02010-12 -Yard Waste Uadate
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Presented By: Director of Operations
Resolutions
> No. 18
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the proposed resolution regarding
Report 02010-12 - Yard Waste Update, be separated.
"Carried"
No. 19
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council receives Operations
Services Report 02010-12 - Yard Waste Update;
"Carried"
No. 20
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND FURTHER THAT Council amend the 2010 Solid
Waste budgets and business plans to include collection of commercial, industrial and
institutional yard waste at the Tillsonburg Transfer Station.
"Carried"
14. Operations Services Report 02010-13 RFP Surface Treatment Results- Young Street at Rouse
Street
Presented By: Director of Operations
Resolution
> No. 21
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council receives Operations
Services Report 02010-13 - RFP Surface Treatment Results - Young Street at Rouse
Street for information purposes;
AND FURTHER THAT the Town of Tillsonburg portion of the Joint RFP be awarded to
NorJohn Contracting and Paving Ltd. of Niagara Falls, ON at a cost of $27,080 to be
funded from the 2010 Operating Budget.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
15. Report C 2010-020 - Procedural By -Law 9
Presented By: Director of Corporate Services
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 22
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council receive Report C
2010-019 and that staff bring forward the procedural by-law including the recommended
changes in Report C 2010-020.
"Carried"
16. Executive Summary to By-law 3417 D
Presented By: Director of Corporate Services
Resolution
> No. 23
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT By-law 3417, being an agricultural
lease with Best Line Farms Ltd., be brought forward for Council consideration.
"Carried"
/00'1 17. Executive Summary to By-law 3418 - A By-law to amend By-law 3276 being a lease with
Tillsonburp Golf and County Club
Presented By: Director of Corporate Services
Resolution
> No. 24
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By-law 3418, being an by-law to
amend by-law 3276 being a lease with Tillsonburg Golf and Country Club.
"Carried"
18. Executive Summary to By-law 3421 - Agreement with County of Oxford - Transfer of Land Q
Presented By: Director of Corporate Services
Resolution
> No. 25
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By -Law 3421, being a by-law to
authorize an agreement with the County of Oxford for the Transfer of Land, be brought
forward for Council Consideration.
"Carried"
19._ Executive Summary to By-law 3420 - Memorandum of understanding and Direction with Tillsonbur-
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Hydro Inc. Q
Presented By: Director of Corporate Services
Resolution
> No. 26
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT By-law 3420, being an
Memorandum of Understanding and Direction with Tillsonburg Hydro Inc. be brought
forward for Council consideration.
"Carried"
FINANCE
20. FI 2010 Grant Requests D
Presented By: Director of Finance
Resolution
> No. 27
r"�1 Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report FI 2010-014 - Grant
Requests be received;
/0'a1
AND FURTHER THAT grants for the Multi -Service Centre in the amount of $4,350 and for
the Rotary Club of Tillsonburg in the amount of $5,000 be approved and funded from the
2010 grant budget of $13,000.
"Carried"
21. FI 2010-015 2010 Education Rates 0)
Presented By: Director of Finance
Resolution
> No. 28
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2010-015 - 2010
Education Rates be received.
"Carried"
22. FI 2010-014 Prepayment of Development Charges C9
Resolution
> No. 29
Presented By: Director of Finance
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Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVE THAT Report FI 2010-017 - Prepayment
of Development Charges be received;
AND FURTHER THAT Staff be directed to bring back a prepayment agreement and
by-law with Hayhoe Homes for Council consideration.
"Carried"
INFORMATION ITEMS
NOTICE OF MOTION
Councillor Stephenson filed the following Notice of Motion:
Notice of Motion..."to instigate a discussion on the policy on conferences and conventions
of councillors, staff, and/or committee members to attend conferences and workshops."
RESOLUTIONS
,*O*� 23. Reliving the Legacy - Gala Event June 16, 2010
Presented By: Director of Community Services
M
Letter to Town - revised April 142010.doc
Resolution
> No. 30
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT Council receive the
correspondence from the Reliving the Legacy Committee, regarding the Gala on June 16,
2010;
AND FURTHER THAT Council support the donation of 50% of the rental fee for the
Complex Arena floor.
"Carried"
24. Tillsonburg Emergency Accommodation Management (TEAM) RE: Study and Open House D
IMG.pdf Open House Ryer - 7 April 10 (Compafible).doc
Resolution
> No. 31
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence dated
April 13, 2010 from the Tillsonburg Emergency Accommodation Management (TEAM)
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regarding the Emergency Housing Study being carried out in the Town of Tillsonburg, and
an Open House scheduled for May 13, 2010, be received.
"Carried"
BY-LAWS
25. By -Law 3417 - Agricultural Lease with Best Line Farms 9
26. %L -Law 3418 - Being a By-law to amend By-law 3276 being a Lease with Tillsonburg Golf and
Country Club Q
27. By -Law 3419 - Appointments to Boards and Committees Q)
28. By -Law 3420 - Memorandum of Understanding and Direction with Tillsonburg Hydro Inc. D
29. %L -Law 3421 - Agreement with County of Oxford - Transfer of Land a
30. %L -Law 3422- To amend Zoning By -Law 3295 (Webb) a
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3417 to authorize an
agricultural lease with Best Line Farms;
By -Law 3418 to amend By -Law 3276, being a lease with Tillsonburg Golf and Country
Club;
By -Law 3419 to appoint members to Boards and Committees;
By -Law 3420 to authorize a Memorandum of Understanding and Direction with THI;
By -Law 3421 to authorize an Agreement with the County of Oxford - Transfer of Land;
By -Law 3422 to amend Zoning By -Law 3295 (Webb); and
By -Law 3423 to appoint a Chief Building Official
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MINUTES: Meeting for the Committee "Open Council"
be read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3418, 3419,
3420, 3421, 3422 and 3423.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3418, 3419, 3420 and 3423 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and move
out of Committee of the Whole.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3417 to authorize an
agricultural lease with Best Line Farms
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3418 to amend By -Law
3276, being a lease with Tillsonburg Golf and Country Club
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3419 to appoint members
to Boards and Committees
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3420 to authorize a
Memorandum of Understanding and Direction with THI
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3423 to appoint a Chief
Building Official
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution
> No. 32
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council receive Report
CAOCL10-08 and the recommendation contained therein.
"Carried"
Resolution
> No. 33
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report FI 2010-013 be received
as information;
AND FURTHER THAT Council remuneration be increased by 1% effective January 1,
2010.
"Carried"
Resolution
> No. 34
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Council receive Report C
2010-019 and that staff bring forward a by-law to enact the necessary appointments.
"Carried"
Resolution
> No. 35
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receive Report C
2010-021 for information purposes.
"Carried"
Resolution
> No. 36
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Brian Stephenson be appointed
as the Town of Tillsonburg Representative on the Tillsonburg District Memorial Hospital's
Board of Directors, to the end of the current Council term and until a succession is
chosen.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 37
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3423, being a
by-law to appoint a Chief Building Official for the Town of Tillsonburg, be brought forward
for Council consideration.
"Carried"
ADJOURNMENT
Council adjourned at 9:59 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Wednesday April 28, 2010
04:14 PM)
Town of Tillsonburg
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