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100510 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' Review Access: • Public Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday May 10, 2010 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Resolutions Resulting from Closed Session Adjournment Attendance: Janet McCurdy, the Interim Director of Community Services, was in attendance for the Open Session Council Meeting. Cephas Panschow, Development Commissioner, was also in attendance to present his Agenda Items. CALL TO ORDER Page 1 MINUTES: Meeting for the Committee "Open Council" F, CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: • the security of the property of the municipality (Report ED010-13, CAOCLI0-09, CAOCLI 0-10); • personal matters about an identifiable individual - including municipal employees (Report F12010-20, Council Member, CAO Review); and • litigation or potential litigation - including matters before administrative tribunals affecting the municipality (Report C 2010-025). "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None /Aft� MINUTES & BUSINESS ARISING OUT OF THE MINUTES QApri126, 2010 No. 2 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council Meeting of April 26, 2010 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of May 10, 2010 be adopted. "Carred" PRESENTATIONS PUBLIC MEETINGS 1. Zone Change Q Presented By: Mr. Jason Juhasz, Planner, County of Oxford Page 2 MINUTES: Meeting for the Committee "Open Council" Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. Ms. Nancy Shoemaker, the agent representing Victoria Wood (Tillsonburg) GP Inc., appeared before Council and was available to answer questions. It was noted that the potential construction schedule for these specific sites is hoped to be as soon as possible. This is a progressive application. Mr. Richard Davis, 35 Trottier Drive, appeared before Council asking for clarification with respect to the zoning designations. Mr. Juhasz commented on the designations and usage, and offered to meet with Mr. Davis following the meeting to offer further clarification. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution No. 4 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of eo*#� Tillsonburg approve the attached zoning bylaw amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Blocks 297 & 298, Draft Plan of Subdivision (32T-06005), located on the north and south side of Sierra Street, in the Town of Tillsonburg are to be rezoned from Special Low Density Residential - Type 3 (R3 -3)(H) with holding provisions (H) to Special Low Density Residential - Type 3 (R3 -7)(H), with holding provisions to facilitate the construction of street fronting townhouses with reduced rear yard depths. "Carried" 2. Minor Variance - A 04-10 Report M Presented By: Mr. Jason Juhasz, Planner, County of Oxford The applicant was in attendance and confirmed his understanding and agreement with the recommendation. Mr. Henry Dalm, builder, appeared before Council offering comment and confirmed he had been in contact with neighbours, and reported no opposition to the application. No other persons appeared before Council in support of, or opposition to, the subject application. The following resolution was passed. Resolution No. 5 Moved by Councillor Stephenson Page 3 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Rosehart AND RESOLVED THAT Council is of the opinion that this application is acceptable from a planning point of view and should be granted subject to the following conditions: 1. A building permit for the covered porch shall be issued within one year of the date of the Committee's decision. 2. The requested variance shall only apply to permit a covered porch on the south side of the existing dwelling and that the location and dimensions of said covered porch shall be generally in accordance with that shown on Plate 3, Applicant Site Sketch, of Report No. 2010-129. "Carried" DELEGATIONS 3. Library Board Re: MOUD M Memorandum of Understanding. Of Linda White, Chair of the Library Board, and Peg Hogarth, Board Member, were in attendance. Ms. Hogarth presented the MOUD, as approved by the Library Board. It was noted that some of the wording in the current MOUD is not in compliance with The Public Libraries Act. The revised MOUD is being recommended in order to be in compliance with the Act. Opportunity was given for comments and questions. The following resolution was passed. Resolution No. fi Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the Memorandum of Understanding between the Tillsonburg Public Library Board and the Town of Tillsonburg be received and a by-law be brought forward for Council consideration. "Carried" QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER 4. Lease of Airport Office Space Q Resolution No. 7 Presented By: Development Commissioner Page 4 /°1 MINUTES: Meeting for the Committee "Open Council" Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT Council receives report EDO10-12 Lease of Office Space; AND FURTHER THAT Council approve the lease of office space in the Air Terminal Building to the Tillsonburg Flying School for the period of June 1 to December 31, 2010 at a price of $260 per month plus Harmonized Sales Tax (H.S.T.), subject to the terms and conditions contained in this report and that a bylaw be brought forward in this regard. "Carried" It was noted that the Airport Grand Opening is scheduled for Friday, May 21, 2010 at 10:00 a.m. All are welcome to attend. 5. Fire Rescue Presented By: Fire Chief Resolution No. 8 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives Report CA010-09 - Water Rescue for information purposes; AND FURTHER THAT Council endorses no further action on this added level of rescue service until the Master Fire Plan is resolved. "Carried" 6. Airport Kitchen Tender Presented By: Development Commissioner Memo -Airport Kitchen Tender(May10,10).doc Resolution No. 9 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council endorse staff proceeding to tender the Airport Kitchen Service. "Carried" Council moved to Agenda Item 13. OPERATIONS COMMUNITY SERVICES Page 5 MINUTES: Meeting for the Committee "Open Council" 7.Optimist Ball Park Presented By: Interim Director of Community Services Verbal Report CORPORATE SERVICES 8. Report C 2010-022 ESA Exemption for Municipal Drains Q Presented By: Director of Corporate Services/Clerk Resolution No. 11 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Council receive Report C 2010-022, Endangered Species Act, 2007 - Exemption Agreement for Municipal Drains, for information purposes. "Carried" e'e1 9. Executive Summary to By-law 3416 being a by-law to govern the proceedings of Council Q Presented By: Director of Corporate Services/Clerk Resolution No. 12 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By-law 3416, being a by-law to govern the proceedings of Council, and as amended to reflect the changes to'Recorded Votes', be brought forward for Council consideration. "Carried" 10. Executive Summary to By-law 3424 being a by-law to amend By -Law 3387 - Community Adjustment Fund Presented By: Director of Corporate Services/Clerk Executive Summary to By-law 3424 being a by-law to amend by-law 3387 CAF.doc Resolution No. 13 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3424, being a eow) by-law to amend by-law to amend 3387, an agreement with her Majesty the Queen (CAF), be brought forward for Council consideration. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" 11. Report C 2010-023 Municipal Election and Tabulator Tender Report a Presented By: Director of Corporate Services/Clerk Resolution No. 14 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Council receive C2010-023 Municipal Election and Tabulator Tenders; AND FURTHER THAT the Dominion Voting be awarded the tender for the pricing quoted in the 2010 Election Tabulator to RFP. "Deferred" (in the absence of the Director of Corporate Services) FINANCE 12. Bill 16 Proposes Transfer of OHIP and Related Costs to Municipalities Presented By: Director of Finance eob� Id —ad e5r02000.pdf e5g42100.pdf 6a Resolution No. 15 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg opposes the wording in Bill 16 whereby the legislation proposes amendments to the Insurance Act which would permit the transfer of OHIP costs to municipal governments in cases where municipalities, acting as road authorities, are found to be liable for contributing to an injured party; FURTHER THAT the wording of Bill 16, Creating the Foundation for Jobs and Growth Act, 2010, Schedule 10, Health Insurance Act, Subsection 30(5) should be amended to remove the provision; AND FURTHER THAT this resolution be forwarded to the Provincial Ministry of Health and Long -Term Care for their action and response. "Carried" INFORMATION ITEMS 13. Economic Devi 2009 Annual Report LTJ 2009 Economic Development Annual R eport-Council. doc Presented By: Development Commissioner Page 7 W MINUTES: Meeting for the Committee "Open Council" Resolution No. 10 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receive the 2009 Economic Development annual Report for information purposes. "Carried" Council moved back to Agenda Item 7. NOTICE OF MOTION 14. FI 2010-019 Conference Policy D Presented By: Director of Finance Councillor Stephenson filed the following Notice of Motion: Notice of Motion..."to instigate a discussion on the policy on conferences and conventions of councillors, staff, and/or committee members to attend conferences and workshops." The Notice of Motion was withdrawn by Councillor Stephenson. RESOLUTIONS BY-LAWS 15. By -Law 3422 - To Amend Zoning 03L -Law (Webb) (third reading) 9 Note: By -Law 3422 received First and Second reading at the April 26, 2010 Council Meeting. 16. %L -Law 3424 - To Amend 3387- Community Adjustment Fund Q(three readings) 17. By -Law 3425 - To Amend Zoning %L -law 3295 (Victoria Wood) (three readings) ad By-law 3425.pdf Resolutions Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3424 to amend By -Law 3387 the Community Adjustment Fund; and Page 8 embN MINUTES: Meeting for the Committee "Open Council" By -Law 3425 to amend Zoning By-law 3295 (Victoria Wood) be read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3424, and 3425. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3422, 3424, and 3425 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and move out of Committee of the Whole. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3422 to amend Zoning By-law 3295 (Webb) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3424 to amend 3387 - Community Adjustment Fund be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3425 to amend Zoning By -Law 3295, (Victoria Wood) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No. 16 Page 9 MINUTES: Meeting for the Committee "Open Council" /0"1 Moved by Councillor Rosehart Seconded by Councillor Stephenson AND RESOLVED THAT Council receives report ED010-13 and the :ommendations contained therein be adopted. "Carried" Resolution No. 17 Moved by Councillor Stephenson Seconded by Councillor Rosehart AND RESOLVED THAT Council receive CAOCLI 0-09 and the :ommendations contained therein be adopted. "Carred" Resolution No. 18 Moved by Councillor Beres Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2010-20 HR RFP Responses be :eived and the recommendations contained therein be adopted. "Carried" Resolution No. 19 Moved by Councillor Lamb Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receive the verbal report regarding performance evaluation for the CAO and the recommendations contained therein be adopted. "Carried" Resolution No. 20 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT staff report C 2010-025 be received as information. "Carried" Resolution No. 21 Moved by Deputy Mayor Renaud Seconded by Councillor Lamb AND RESOLVED THAT Council receive CAOCL10-10 and the recommendations contained therein be adopted. "Carried" ADJOURNMENT Meeting adjourned at 8:37 p.m. Town of Tillsonburg Approval Received: (1 of 1) Lana Lund/Tillsonburg (Thursday May 20, 2010 03:26 PM) Page 10 MINUTES: Meeting for the Committee "Open Council" 61, Page 11