100525 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Tuesday May 25, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Resolutions Resulting from Closed
Session
Adjournment
CALL TO ORDER
OMA CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
• the security of the property of the municipality;
• personal matters about an identifiable individual - including municipal employees
(Report F12010-018, CAO Up -Date); and
• litigation or potential litigation - including matters before administrative tribunals
affecting the municipality (Planning Matter, Air -O -Mix).
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
(May 10, 2010
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Minutes as prepared for the Council Meeting
of May 10, 2010 be adopted.
"Carried"
P"� >
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of May 25, 2010 be adopted.
"Carried"
PRESENTATIONS
Presentation of the Volunteer Recognition Award
Presented By: Mayor Molnar
Mayor Molnar presented Mr. Derek Partlo with a Volunteer Recognition Award,
recognizing him for his volunteer contributions to the community.
PUBLIC MEETINGS
E�
DELEGATIONS
(Oft 1
1. T[Ilsonburg Lions Club - "Purina Walk for Dog Guides"- Saturday, May 29, 2010
Presented By: Tillsonburg Lions Club
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MINUTES: Meeting for the Committee "Open Council"
Mr. Glen Harrop, Treasurer, Tillsonburg Lions Club, appeared before Council and
provided the attached information, as well as a DVD that offered further information about
the Dog Guide program.
MN
Purina Walk 2010 Town Council with DVD. doc
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
2. Report EDO 10-14 Award of Cultural Funds D
Presented By: Development Commissioner
Resolution
No. 4
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives report
EDO10-14 Award of Cultural Funds;
THAT the Tillsonburg Tri -County Agricultural Society be awarded a grant in the amount of
$2,500 towards their 2010 schedule of events;
THAT the Canada Day Festival of Music be awarded a grant in the amount of $1,000 for
their July 1, 2010 festival;
THAT the Tillsonburg District Craft Guild (Station Arts Centre) be awarded a grant in the
amount of $2,000 towards the new artisan craft festival being
planned for Spring 2011;
With all disbursements funded by the 2010 Cultural Advisory Committee budget.
"Carried"
Councillor Stephenson arrived at 8:50 p.m.
OPERATIONS
3. Report 02010-11 County/Tillsonburg Water and Wastewater Study EA - PIC and Report Review 9
Presented By: Director of Operations
lamb� Resolution
No. 5
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council receives
Operations Services Report 02010-11 - County Water and Wastewater EA -PIC and
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MINUTES: Meeting for the Committee "Open Council"
Report Review for information purposes;
AND FURTHER THAT Council confirms support, in principle, of Alternative #5 of the
Water environmental assessment and Alternative #4 of the Wastewater environmental
assessment to the County of Oxford;
AND FURTHER THAT a supplemental report be prepared for Council regarding the
potential impacts of County of Oxford water conservation initiative on supply/demand and
current development charge rates.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
4. Report C 2010-023 - Municipal Election and Tabulator Tender Report 9
Presented By: Director of Corporate Services
Resolution
No. 6
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive Report
C2010-023 Municipal Election and Tabulator Tenders;
AND FURTHER THAT the Dominion Voting be awarded the tender for the pricing quoted
in the 2010 Election Tabulator to RFP.
"Carried"
5. Executive Summary Report - Exemption under The Endangered Species Act
Presented By: Director of Corporate Services
L_
Executive Summary to By-law 3427 being an Executive Summary of an Agreement with Her Majesty the Queen.doc
Resolution
No. 7
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3427, being a by-law to
authorize an agreement with Her Majesty the Queen as represented by the Minister of
Natural Resources, being an Agreement under the Endangered Species Act, be brought
forward for Council consideration.
"Carried"
/016N FINANCE
6. By -Law for the Adoption of 2010 Budgetary Estimates and Tax Rates D
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
Resolution
No. 8
Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT Staff Report TD 2010-007
regarding a By-law for the adoption of 2010 budgetary estimates and tax rates be
received;
AND FURTHER THAT By -Law 3246, being a by-law to provide for the adoption of 2010
budgetary estimates, tax rates, installment due dates, and further to provide for penalty
and interest on default of payment, be presented to Council for enactment.
"Carried"
INFORMATION ITEMS
7. Toby Barrett RE: Ontario Municipal PartnershiQ Fund Q
Resolution
No. 9
Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the correspondence received
from Toby Barrett, dated April 19, 2010, regarding the Ontario Municipal Partnership Fund
be received as information.
"Carried"
8. Ontario Family Fishing Week- July 3 -11.2010 [
Resolution
No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the correspondence
received from The Ontario Family Fishing Weekend Steering Committee, dated May 7,
2010, regarding 2010 "Ontario Fishing Week" be received as information.
"Carried"
NOTICE OF MOTION
RESOLUTIONS
BY-LAWS
9. By -Law 3416 - To Govern the Proceedings of Council and Committees (to be considered for third
reading) Q)
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MINUTES: Meeting for the Committee "Open Council"
10. %L -Law 3426 - 2010 Final Levy By -Law (to be considered for three readings) D
111. %L -Law 3427 - To authorize an Agreement - Endangered Species Act - Drainage Exemption
RA
By-law 3427 -Agreement with Her Majesty the Queen - ESA Exemption.doc
AY -23D-040-10 Tillsonbura FINAL.pdf
Resolutions
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3426 to adopt the 2010
Final Levy By -Law; and
By -Law 3427 to authorize an Agreement - Endangered Species Act
be read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3426 and
3427.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3416, 3426 and 3427 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and move
out of Committee of the Whole.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3416 to govern the
proceedings of Council and Committees
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3426 to adopt the 2010
Final Levy By -Law
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3427 to authorize an
Agreement - Endangered Species Act
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution
No. 11
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT the Closed Session Minutes dated
May 10, 2010 be adopted.
"Carried"
Resolution
No. 12
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Report FI 2010-018 be received.
"Carried"
Resolution
No. 13
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT the verbal up -date from the
Director of Corporate Services regarding Air -O -Mix be received as information.
"Carried"
Resolution
No. 14
Moved by Councillor Beres
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report F! 2010-018 be
received as information;
AND FURTHER THAT an interim report be provided at the July 12, 2010 Council
Meeting, with a follow-up report and recommendation at a September 2010 Council
Meeting.
"Carried"
Resolution
No. 15
lo"1 Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Council receive Report
CAOCLIO-10 and the recommendations contained therein be adopted.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Resolution
No. 16
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Council receive Report
CAOCL10-11 for information purposes;
AND FURTHER THAT Council support the action items as highlighted.
"Carried"
ADJOURNMENT
Council adjourned at 8:24 p.m.
Approval Received: (1 of 1)
1-mit� Lana Lund/Tillsonburg (Thursday June 10, 2010
11:27 AM)
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Town of Tillsonburg
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