100913 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday September 13, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
Resolutions Resulting from Closed
Session
By -Laws
Items of Public Interest
Adjournment
CALL TO ORDER
> The Meeting was called to order at 7:03 P.M.
CLOSED MEETING SESSION
12345
^ Resolution :
No. 1
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
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MINUTES: Meeting for the Committee "Open Council"
• Commercial Policy Review Report for education
• FI 2010-026 Council Remuneration Survey
• CAOCL 10-22 Tillsonburg Seniors Centre for information purposes
• Report CAOCL01-2371 Washington Grande Avenue
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
NONE
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of August 9, 2010. Q
Minutes of the Special Meeting of Council of August 23, 2010.9
Minutes of the Meeting of September 9, 2010. [)
Resolution:
No. 2
MOVED BY: Councillor Rosehart
SECONDED BY: Councillor Stephenson
�'•1 RESOLVED THAT the Minutes as prepared for the Council Meeting of August 9, 2010 be adopted
AND RESOLVED THAT the Minutes as prepared for the Special Council Meeting of August 23,
2010 be adopted.
AND RESOLVED THAT the Minutes as prepared for the Council Meeting of September 9, 2010
be adopted.
"Carried"
ADOPTION OF AGENDA
Resolution:
No. 3
MOVED BY: Councillor Rosehart
SECONDED BY: Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the
Council Meeting of September 13, 2010 be adopted as amended.
"Carried"
DELEGATIONS
1. County of Oxford Report No. 2010-238. Application for Consent B 10-31-7 Q
Jason Juhasz, Planner, County of Oxford, reviewed this report.
The applicant was in attendance.
Opportunity was given for comments and questions.
The application, review and decision process was explained.
Presented By: Planner
r00*� Resolution:
No. 4
MOVED BY: Councillor Stephenson
SECONDED BY: Councillor Rosehart AND RESOLVED THAT Council receive County of Oxford
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MINUTES: Meeting for the Committee "Open Council"
Report 2010-238;
AND FURTHER THAT Council advise the Land Division Committee that the Town supports the
proposal to create two lots; Application #B 10-31-7 for future
development, subject to the conditions as contained in County of Oxford Report 2010-238.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
2. CA010-14 Tillsonburg Dog Park Creation Q
Presented By: CAO
Resolution:
No. 5
MOVED BY: Councillor Stephenson
SECONDED BY:Councillor Rosehart AND RESOLVE THAT Council receives report CA010-14.
AND FURTHER RESOLVE THAT staff proceed with investigating the acquisition of additional
lands up to 15 acres;
AND FURTHER RESOLVED THAT the approved design and layout from August 2009, be
provided to the consultant awarded the Master Recreation Plan for inclusion in their public
consultation process;
AND FURTHER RESOLVE THAT staff proceed to create draft appropriate policy for council
consideration.
"Carried"
3. By -Law 3445, being a By -Law to enter into a Lease Extension Agreement with First Capital
(Tillsonburg) Corporation Q
Resolution:
No. 6
MOVED BY: Councillor Beres
SECONDED BY:Councillor Lamb AND RESOLVED THAT By -Law 3445 to enter into a Lease
Extensions Agreement with First Capital (Tillsonburg) Corporation, be brought forward for Council
Consideration.
"Carried"
OPERATIONS
4.Operations Services Report 02010-23 Results for Tender F2010-004- Wood Chipper
F2010.004 Chipper Tender Report.doc
Presented By: Director of Operations
Resolution:
No. 7
MOVED BY: Councillor Beres
SECONDED BY:Councillor Lamb RESOLVED THAT Council receives Operations Services
Report 0210-23 Wood Chipper Tender Results.
AND FURTHER THAT Council award Tender F2010-004 to Vermeer Canada of Brampton,
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MINUTES: Meeting for the Committee "Open Council"
Ontario at a cost of $42,118.46.
"Carried"
5. Operations Services Report 02010-22 -Supply of Winter Salt 2010-2011 a Salt Tenders 2010 2011.doc
Presented By: Director of Operations
Resolution:
No. 8
MOVED BY: Councillor Lamb
SECONDED BY:Deputy Mayor Renaud RESOLVE THAT Council receives Operations Services
Report 02010-22.
AND FURTHER RESOLVE THAT the Quotation for the Supply of Coarse Winter Salt for the
2010/2011 season is awarded to:
Sifto Canada Inc. at a cost of $74.86 per tonne.
"Carried"
D
/0� F2010-001 Hybrid SUV Tender Results.doc Presented By: Director of Operations
Resolution:
No. 9
MOVED BY: Councillor Lamb
SECONDED BY: Deputy Mayor Renaud RESOLVE THAT Council receives Operations Services
Report 02010-24 - Hybrid SUV Tender Results.
AND FURTHER RESOLVE THAT Council award part of Tender F2010-001 to Stauffer Motors,
Tillsonburg for the replacement of Unit 34 and Unit 39 at combined cost of $74,166.76."
AND FURTHER RESOLVE THAT Council award part of Tender F2010-001 to Stauffer Motors,
Tillsonburg for the replacement of Unit 38 at cost of $36,066."
"Carried"
COMMUNITY SERVICES
7. HVAC Replacement Tilsonburo Public Library - Tillsonburg Senior Centre CSD2010-08 9
Presented By: Director of Community Services
Resolution:
No. 10
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb RESOLVE THAT Council receives report CSD2010-08 HVAC
Replacement - Tillsonburg Senior Centre, & Tillsonburg Public Library,
AND FURTHER THAT this work be awarded to Ken Robinson Refrigeration at a cost of $122,125.
(HST excluded)
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
8. CSD2010-07 Recreation & Culture Strategic Masterplan Recommendation Q
Note: Staff to bring back a report on September 27th Council meeting regarding options that are
available.
Resolution:
No. 11
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb RESOLVE THAT Council receives report CSD2010-07
Recreation & Culture Strategic Masterplan Recommendation, and further that Monteith Brown
Consultants be hired at a cost of $41,492.50 (excluding HST) to include the household telephone
survey and cost reductions.
AND FURTHER THAT this project be funded $30,000 through Development Charges and
$11,492.50 from General Reserves.
"Carried"
9. CSD2010-09 Roof Repairs R)
Resolution:
No. 12
MOVED BY: Councillor Rosehart
SECONDED BY: Councillor Stephenson RESOLVE THAT Council receives report CSD2010-09
Roof Repairs
AND FURTHER THAT the work be awarded to Smith Peat Roofing at a cost of $32,600 (HST not
included)
"Carried"
10. CSD2010-10 Coronation Park Slippage Q
Resolution:
No. 13
MOVED BY: Councillor Rosehart
SECONDED BY: Councillor Stephenson RESOLVE THAT Council receives report CSD2010-10
Coronation Park Trail Slippage and supports funding the $1,065 shortfall from the Parkland Trust.
"Carried"
CORPORATE SERVICES
11. Executive Summary for By -Laws 3448 & 3449, to enter into agreements with Her Majesty The
Queen In Right Of Ontario and Tillsonburg Police Services Board
Presented By: Clerk
Resolution:
No. 14
i"ft1 MOVED BY: Councillor Stephenson
SECONDED BY: Councillor Rosehart RESOLVE THAT Council receive Executive Summary for
By -Laws 3448 & 3449,
AND FURTHER RESOLVE THAT By -Law 3448 and By -Law 3449 to enter into agreements with
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MINUTES: Meeting for the Committee "Open Council'
Her Majesty The Queen In Right Of Ontario and Tillsonburg Police Services
Board be brought forward for Council consideration for three readings.
"Carried"
12. To Close part of Harvey Street Q
Presented By: Clerk
Resolution:
No. 15
MOVED BY: Councillor Stephenson
SECONDED BY: Councillor Rosehart RESOLVE THAT Council receive Executive Summary
Report CO 2010-16 and the
recommendations contained therein;
AND FURTHER RESOLVE THAT By -Law 3438 to close part of Harvey Street be brought forward
for Council consideration for third reading.
"Carried"
13. Commercial Policy Review Options Report Q
Note: That the same material be forwarded to the Economic Development Advisory Committee,
10� BIA and the Chambers
Resolution:
No. 16
MOVED BY: Councillor Beres
SECONDED BY: Councillor Lamb RESOLVED THAT Council receive the CPR Options
Report Large Urban Centres.
AND FURTHER RESOLVED THAT the report be returned to council for further deliberation.
"Carried"
INFORMATION ITEMS
14. Information Item: Recreation Advisory Committee Meeting Minutes August 25.2010 9
15. Long Point Region Source Protection Area Draft Assessment Report a
NOTE: To view a copy of the Draft Assessment Report, please contact the office of the Clerk.
Resolution:
No. 17
MOVED BY: Councillor Beres
/Mft� SECONDED BY: Councillor Lamb RESOLVED THAT the Long Point Region Protection Area Draft
Assessment Report, dated July 8, 2010, be received as information.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
NOTICE OF MOTION
Notice of Motion - Stephenson (brought forward from Aug 9, 201 Q)
Resolution:
No. 18
MOVED BY: Councillor Stephenson
SECONDED BY: Councillor Rosehart AND RESOLVED THAT staff bring forward a report on the
current policy regarding attendance at conferences and conventions;
AND FURTHER THAT staff include recommendations on improvements to the policy.
"Carried"
RESOLUTIONS
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution:
No. 19
0001b� MOVED BY: Councillor Lamb
SECONDED BY: Deputy Mayor Renaud RESOLVED THAT the Minutes as prepared for the
Closed Session of Council dated August 9, 2010 be adopted,
AND FURTHER RESOLVED THAT the Minutes as prepared for the Closed Session of Council
dated September 9, 2010 be adopted.
Resolution:
No. 20
MOVED BY: Councillor Lamb
SECONDED BY: Deputy Mayor Renaud RESOLVE THAT Council receive CAOCL 10-22
Tillsonburg Seniors Centre for information purposes.
FURTHER RESOLVE THAT Council supports this change in level of service and agrees that staff
begin deliberations to update the M.O.U. with the Seniors Centre Executive for return to Council in
December.
"Carried"
Resolution:
No. 21
MOVED BY: Councillor Rosehart
SECONDED BY:Councillor Stephenson RESOLVED THAT CPR Options Report Large Urban
Centres be received as information.
"Carried"
Resolution:
e "� No. 22
MOVED BY: Councillor Rosehart
SECONDED BY:Councillor Stephenson RESOLVE THAT Report FI 2010-026 Council
Remuneration Survey be received as information.
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ka
?0011
MINUTES: Meeting for the Committee "Open Council"
"Carried"
Resolution:
No. 23
MOVED BY: Councillor Rosehart
SECONDED BY:Councillor Stephenson RESOLVE THAT Report CAOCL01-2371 Washington
Grande Avenue be received as information.
"Carried"
BY-LAWS
16. By -Law 3438 to close part of Harvey Street 9 (for third reading)
17. By -Law 3445, to enter into a Lease Extension Agreement with First Capital (Tillsonburg}
Corporation Q
18. By -Law 3448 to enter into an agreement with Her Malesly The Queen in Right of Ontario and
Tillsonburg Police Services Board
19. By -Law 3449 to enter into an agreement with Her Male The Queen In Right Of Ontario and
Tillsonburg Police Services Board u
20. By -Law 3450, to authorize the sale of certain lands on Lincoln Street By-law 3450 Sale of Land to Zhou.rtf
(for third reading)
Resolution:
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb RESOLVED THAT By -Law 3445 to enter into a Lease
Extension Agreement with First Capital (Tillsonburg) Corporation; and
By -Law 3448 to enter into an agreement with Her Majesty The Queen in Right of Ontario and
Tillsonburg Police Services Board; and
By -Law 3449 to enter into an agreement with Her Majesty The Queen in Right of Ontario and
Tillsonburg Police Services Board,
be read a first and second time and this constitutes the first and second reading thereof.
"Carried"
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb AND RESOLVED THAT By -Law 3438, to close part of Harvey
Street, be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb AND RESOLVED THAT By -Law 3445, to enter into a Lease
Extension Agreement with First Capital (Tillsonburg) Corporation, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb AND RESOLVED THAT By -Law 3448, to enter into an
agreement with Her Majesty The Queen in Right of Ontario and Tillsonburg Police Services
Board, be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb AND RESOLVED THAT By -Law 3449, to enter into an
agreement with Her Majesty The Queen in Right of Ontario and Tillsonburg Police Services
Board, be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
MOVED BY: Deputy Mayor Renaud
SECONDED BY:Councillor Lamb AND RESOLVED THAT By -Law 3450 to authorize the sale of
certain lands on Lincoln Street, be given third and final reading and the Mayor and Clerk be and
are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
> The meeting was adjourned at 8:38 p.m.
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday September
14, 2010 01:13 PM)
P"q
Town of Tillsonburg
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