Loading...
101012 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' Review Access: • Public !� Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council' on Tuesday October 12, 2010 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions Resolutions Resulting from Closed Session By -Laws Items of Public Interest Adjournment CALL TO ORDER > The meeting was called to order at 7:07 p.m. CLOSED MEETING SESSION Resolution No. 1: Moved by: Councillor Lamb Seconded by: Deputy Mayor Renaud RESOLVED THAT Town Council move into Closed 12345 Page 1 ka MINUTES: Meeting for the Committee "Open Council" Session, to consider matters relating to: P Project Satellite, pertaining to matters relating to the security of the property of the Municipality. CAOCL 10-25 Acquisition of Lands Dog Park, pertaining to matters relating to a proposed or pending acquisition or disposition of land by the Municipality. Remuneration By -Law, pertaining to matters for the purpose of educating or training the members. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF > None were disclosed. MINUTES & BUSINESS ARISING OUT OF THE MINUTES > Minutes of the Meeting of September 27, 2010. Resolution No. 2: Moved by: Councillor Lamb Seconded by: Deputy Mayor Renaud AND RESOLVED THAT the Minutes as prepared for the Council Meeting of September 27, 2010 be adopted. "Carried" ADOPTION OF AGENDA Resolution No. 3: Moved by: Councillor Lamb Seconded by: Deputy Mayor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting of October 12, 2010 be adopted. "Carried" PUBLIC MEETINGS 1. Application for Draft Approval of Plan of Subdivision and Zone Change - York Hop Corporation Presented By: Planner The Planner, Jason Juhasz reviewed the application. The County will hear the application for draft plan of subdivision approval tomorrow morning. The applicant was in attendance. - Mr. Peter Gregor, Director of Development for Nautical Lands, York -Hop Corporation. Mr. Glen Gilvesy, Potters Road, appeared before Council. He submitted a letter to the planner in opposition to the location of the roadway onto Potters Road. He suggests that this location will cause traffic lights to shine directly into his home. The applicant spoke to the concern and suggests that he will speak to his engineers as well as Town staff regarding altering the roadway. The applicant has offered to work with the neighbour to minimize any property disturbances that could occur. The Planner noted that to alter the plan would require this to be draft plan conditions which would be done through draft plan approval at the County level. No other persons appeared in support of, or opposition to, the subject application. Page 2 r'o`1 MINUTES: Meeting for the Committee "Open Council" The following resolution was passed. Resolution No. 4: Moved by: Councillor Beres Seconded by: Councillor Lamb AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning bylaw amendment for an application submitted by York Hop Corporation, as detailed in the 'Recommendations' contained in County of Oxford Report 2010-272; AND FURTHER RESOLVED THAT Council recommend to Oxford County Council that it approve the draft plan of subdivision, File No. SB 10-03-7, submitted by York Hop Corporation, subject to the conditions, set out in County of Oxford Report 2010-272, being met prior to final approval of the plan for registration; AND FURTHER THAT By -Law 3458, being a by-law to amend By -Law 3295, as amended, be brought forward for council consideration for three readings with subject neighbour condition attained. "Carried" 2. County Report No. 2010 -281 -Extension to Draft Approved Plan of Subdivision - Stoney Creek Estates 0) Presented By: Planner The planner reviewed the application for extension. The applicant was not in attendance. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution No. 5: Moved by: Councillor Beres Seconded by: Councillor Lamb AND RESOLVE THAT Council receive County Planner Report No. 2010-281; AND FURTHER RESOLVE THAT Council support the recommendation contained therein that draft approval of this subdivision plan be extended to January 31, 2012. "Carried" DELEGATIONS 3. Woodstock & Area Community Health Centre] Cate Melito, Executive Director, Woodstock & Area Community Health Centre was in attendance. She provided an introduction of Services in Tillsonburg & announced the New Location of the Tillsonburg site of the Community Health Centre in Tillsonburg. She elaborated on the services that will be provided and she introduced the Staff that will be located at that location. 4. Veteran's Week Page 3 ka ,a°rw1 MINUTES: Meeting for the Committee "Open Council" Week of Remembrance - Robin Barker -James, Frank Moore, Chris Jezovnik, Jerry Turner, Randy Wallis IR REMEMBRANCe 3 page.docx Robin Barker -James introduced his colleagues in attendance. He provided Council with a brochure of the weeks events. He reviewed the events that will take place during the week as well as the efforts of the groups that came together to make this happen. CHIEF ADMINISTRATIVE OFFICER 5. CO2010-18 Executive Summary to By -Law 3452, to amend By -Law 2997, to designate certain on Street Parking Spaces. om ai CO 2010-18 Exec Summ 3452.doc on street pkg agree Jackson. doc Presented By: Clerk M 0% by -Law 3452 on street prk.doc Schedule 23.doc on street pkg agree Neil.doc Resolution No. 6 Moved by: Deputy Mayor Renaud Seconded by: Councillor Lamb AND RESOLVE THAT Council receive Executive Summary Report CO 2010-18 and the recommendations contained therein; AND FURTHER RESOLVE THAT By -Law 3452 to amend By -Law 2997, to designate certain on street parking spaces be brought forward for Council consideration for three readings. "Carried" 6. ED010-20 Report- Tillsonburg Report EDO 10-20 Municipal Airport Strategic Plan 9 Cephas Panschow, Development Commissioner was in attendance and provided a brief presentation. Annette Murray, Manager of Tillsonburg Airport was also in attendance. The free GPS program from the province was discussed and Annette Murray noted that it could take upwards of 5 years to receive the GPS. Resolution No. T. Moved by: Deputy Mayor Renuad Seconded by: Councillor Lamb AND RESOLVED THAT Council approve the Airport Business r"1 Park and Airport Market Analysis and Feasibility Study as a guide for the future development of the airport and that the recommendation in the report to proceed with the development of a general aviation and vintage airplane cluster be endorsed" Page 4 /A1 MINUTES: Meeting for the Committee "Open Council" AND FURTHER RESOLVE THAT the following priorities be identified for inclusion in the 2011 Airport Business Plan: Resolve displaced runway threshold; Ensure year round use of full airport facilities through suitable snow removal; Establish .GPS approaches; Encourage the growth of a flying/aviation club; Encourage the success of a flight school; Increase collaboration with the Canadian Harvard Aircraft Association; and, Enhance Airport visibility and profile through new signage at Hwy 19 and Airport Road, preparation of a new airport brochure, and new marketing initiatives. "Carried" 7. Report EDO 10-23 - Amendment to Bruce Bird Lease at TMA Report E D 0 23-2010 - Airport Lease Amendment(Oct12,10).doc Resolution No.8 Moved by: Councillor Rosehart Seconded by: Councillor Stephenson AND RESOLVE THAT Council receive Report ED010-23 Amendment to Bruce Bird Lease at the Tillsonburg Municipal Airport; AND FURTHER RESOLVE THAT Council approve the recommended lease revisions as documented within. "Carried" 8. Report EDO 10-22 - Award of Gateway and Wayfinding Signage Tender Q Proposed Resolution No. 9 Moved by: Councillor Rosehart Seconded by: Councillor Stephenson AND RESOLVE THAT Council receives Report ED010-22 Award of Gateway & Wayfinding Signage Tender; and, AND FURTHER RESOLVE THAT Council approve the award of the Gateway and Wayfinding Signage Tender to Horvath Auto Corporation/Cutting Edge Signs of Tillsonburg, Ontario at a price of $34,300.00 plus HST." "Carried" OPERATIONS 9.Operations Services Report 02010-25 - Quotation Results Snow Plowing and Piling 2010-2011 9 Presented By: Director of Operations eoh� Discussion took place regarding the hourly cost of the quotes and it was suggested that the award be given to a local company. Resolution No. 10 Page 5 MINUTES: Meeting for the Committee "Open Council" Moved by: Councillor Stephenson Seconded by: Councillor Rosehart AND RESOLVE THAT Council receives Operations Services Report 02010-25 dated September 29, 2010 from the Acting Roads Manager and Director of Operations." AND FURTHER RESOLVE THAT the Quotation for Snow plowing and Piling for the Municipal, Police & Fire Services Parking Lots for the 2010-2011 Winter Season be awarded to D & D Commercial Property Maintenance Ltd of Ingersoll, Ontario. "Defeated" Moved by: Councillor Beres Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receives Operations Services Report 02010-25 dated September 29, 2010 from the Acting Roads Manager and Director of Operations." AND FURTHER RESOLVE THAT the Quotation for Snow plowing and Piling for the Municipal, Police & Fire Services Parking Lots for the 2010-2011 Winter Season be awarded to Trevor Hawley Trucking of Tillsonburg, Ontario. "Carried" COMMUNITY SERVICES /Oft� 10. CSD201-11 MOU Shared Use Trails - Bridges Golf Course Q Resolution No. 11 Moved by: Councillor Stephenson Seconded by: Councillor Rosehart AND RESOLVE THAT Council receives report CSD2010-11 MOU Shared Use Trails Bridges Golf Course and further that the MOU be forwarded to the Bridges Golf Course for review and endorsement. "Carried" CORPORATE SERVICES 11. Executive Summary - To Repeal Parking By-law 3400 - Glendale Drive a Presented By: Clerk Resolution No. 12: Moved by: Councillor Lamb Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive Executive Summary Report CO 2010-18 and the recommendations contained therein; AND FURTHER RESOLVE THAT By -Law 3455 to repeal By -Law 3400, being a by-law to amend By -Law 2997, to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg be brought forward for Council consideration for three readings. "Carried" 114 ' 12. Report CO 2010-19. Executive Summary to By -Law 3457 To Close Part of Coon Alley Q Presented By: Clerk Resolution No. 13: Page 6 MINUTES: Meeting for the Committee "Open Council' Moved by: Councillor Beres Seconded by: Councillor Lamb AND RESOLVE THAT Council receive Executive Summary Report CO 2010-19 and the recommendations contained therein; AND FURTHER RESOLVE THAT By -Law 3457 to close part of Coon Alley be brought forward for Council consideration for three readings. "Carried" FINANCE 13. FI 2010-032 Executive Summary to By -Law 3456 Development Charge Definition Amendment 0) Presented By: Director of Finance Resolution No 14: Moved by: Councillor Beres Seconded by: Councillor Lamb AND RESOLVED THAT Council receive Report FI 2010-032 Executive Summary to By -Law 3456 Development Charge Definition Amendment as information. AND FURTHER RESOLVED THAT By -Law 3456 Development Charge Amendment be brought forward for Council consideration for three readings. "Carried" /OWA 14. FI 2010-33 Conference and Training Policy Presented By: Director of Finance Resolution No 15: Moved by: Councillor Rosehart Seconded by: Councillor Stephenson AND RESOLVED THAT Council receive Report FI 2010-033 Conference and Training Policy as information. AND FURTHER RESOLVED THAT the Conference and Training Policy as presented be adopted. "Carried" INFORMATION ITEMS 15. County Report No: D-6 2010-11. County Road Entrance By -Law Q Presented By: Director of Operations Resolution No. 16: Moved by: Councillor Rosehart Seconded by: Councillor Stephenson AND RESOLVED THAT Council receive the County Road Entrance Report No. D-6 2010-11 and Draft By-law to Regulate the Approval, Construction and Maintenance of Entrances providing Access to and egress from Roads within the County Road System in the County of Oxford; AND FURTHER RESOLVED THAT Council support the recommendations contained therein and support the Draft By-law to be brought before County Council at the eoft� November 10, 2010 meeting. "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" NOTICE OF MOTION The following resolution was brought before Council: Moved by: Councillor Rosehart Seconded by: Deputy Mayor Renaud AND RESOLVED THAT Council direct the CAO to provide a summary report regarding the purchase history of Fleet Unit No. 38. "Carried" RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No. 17: Moved by: Councillor Stephenson Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes as prepared for the Closed Session of Council Meeting dated September 27, 2010 be adopted. "Carried" Resolution No. 18 Moved by: Councillor Stephenson Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive CAOCLI 0-25 regarding Acquisition of Lands; AND FURTHER RESOLVE THAT Council support the CAO proceeding with the /'"°N recommendations contained therein. "Carried" Resolution No. 19: Moved by: Councillor Stephenson Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive the report CAO CL10-26 and support the recommendations contained therein. "Carried" BY-LAWS 16. By -Law 3452, To amend parking By -Law 2997 (to be considered for three readings) 17. By -Law 3455 - To repeal By-law 3400, to restrict parking on Glendale Drive (three readings) 9 18. By -Law 3456, to amend By -Law 3361 9 19. %L -Law 3457, to close part of Coon Alley (for three readings) Q 20. %L -Law 3458, To amend Zoning By -Law 3295 - York Hop Corporation,Lto be considered for three readin s �1 Proposed Resolution: Moved by: Deputy Mayor Renaud Page 8 MINUTES: Meeting for the Committee "Open Council" Seconded by: Councillor Lamb RESOLVED THAT By -Law 3452 to amend By -Law 2997; and By -Law 3455 to repeal By -Law 3400 to restrict parking on Glendale Drive; and By -Law 3456 to amend By -Law 3361; and By -Law 3457 to close part of Coon Alley: and By -Law 3458, to amend Zoning By -Law 3295, be read a first and second time and this constitutes the first and second reading thereof. "Carried" Moved by: Deputy Mayor Renaud Seconded by: Councillor Lamb AND RESOLVE THAT By -Law 3452 to Amend Zoning by -Law 2997, as amended be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by: Deputy Mayor Renaud Seconded by: Councillor Lamb AND FURTHER RESOLVED THAT By -Law 3455 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by: Deputy Mayor Renaud Seconded by: Councillor Lamb AND FURTHER RESOLVED THAT By -Law 3456 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by: Deputy Mayor Renaud Seconded by: Councillor Lamb AND FURTHER RESOLVED THAT By -Law 3457 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by: Deputy Mayor Renaud Seconded by: Councillor Lamb AND FURTHER RESOLVED THAT By -Law 3458 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ADJOURNMENT > Moved by: Councillor Stephenson Seconded by: Councillor Rosehart AND RESOLVED THAT the meeting be adjourned at 9:45 p.m. "Carried" Town of Tillsonburg Page 9 MINUTES: Meeting for the Committee "Open Council" Approval Received: (1 of 1) Donna HemerycklTillsonburg (Wednesday October 13, 201010:05 AM) 1�1 Page 10